Project Management Career Development Program (PMCDP) Key Elements Thank you for inviting me to present information on the PMCDP. I’ll tell you about the Program, briefly give some background, walk through A SWOT analysis and leave time for some questions. Linda Ott Professional Development Division Chief PM/DOE

PMCDP aligns with DOE Order 413.3B Program has been in place at DOE since 2001 and was Congressionally mandated Primary goals of PMCDP are: To ensure the DOE has well qualified and experienced Federal Project Directors (FPDs) to oversee the agency's diverse portfolio of highly-technical construction, experimental equipment and environmental cleanup projects To provide FPDs with the tools and training necessary to deliver projects that meet pre-defined scope, schedule and budgetary requirements, while maintaining the safety and security of these capital assets. Congressionally mandated Got traction around 2004 Primary goal of PMCDP June 2017 2017 EFCOG Annual Meeting

PMCDP is Competency-Based (Training or Experience) Depending on the FPD level, must demonstrate familiarity-, working-, or expert-level knowledge of listed competencies: (Total of 62 competencies) General Project (8) Management Time (Schedule) (3) Management Leadership/Team Building (5) Risk Management (3) Scope Management (4) Contract Management (6) Communication (3) Management Integration Management (5) Quality/Safety (3) Management Related Course Electives (13) Cost Management (4) Behavioral (5) Work and Developmental Requirements Closely aligned with the PMI PMBOK, has 10 knowledge areas, Leads to FPD certification. Certification requirements are met through training and experience. June 2017 2017 EFCOG Workshop at DOE

2017 DOE Project Management Workshop PMCDP: A SWOT Analysis SWOT Analysis Strengths FPD Statistics are steady at ~300 More virtual deliveries Content for course materials now posted on PM-MAX Weaknesses Refresher training, particularly training related to Order 413.3B Training in line with PM policies and guide updates Opportunities PMCDP Review Threats KEY Challenges At a glance, PMCDP SWOT Analysis March 2017 2017 DOE Project Management Workshop

Strengths for PMCDP Steady at ~ 300 FPDs Virtual Deliveries are working Classes are full with average class size around 20 Classroom training is more difficult to keep current Communication improvements GAO High-risk list now includes projects at NNSA and EM with TPC > $750M Currently at 290 FPDs with several new level I’s in the hopper Virtual deliveries are working Communication improvements Newsletter PM-MAX where training schedule, course materials, and searchable project information is easier to search and maintain

Weaknesses for PMCDP Is training tracking with Project Management Policies and project management maturity? Is relevant policy information being successfully implemented in training and FPD development? It’s time to take a good look at the PMCDP.

Opportunity: PMCDP Review Validate the critical success factors for an FPD and assess Program against them Determine if 413-series guides are adequately integrated into the training curriculum Determine if training curriculum adequately addresses FPD roles & responsibilities Determine strengths and opportunities for improvement Underway since January to wrap up right after the 4th of July. Goals are outlined here.

Program Review Timeline Subtask #1 Background 2/24/2017 Subtask #2 FPD Roles & Responsibilities 3/17/2017 Subtask #3 FPD Competencies 4/28/2017 Subtask #4 Guides & Courses 6/9/2017 Subtask #5 Strategic Plan 7/7/2017

Threats (Challenges) for PMCDP Getting level III & IV FPDs at the right location on the right project at the right time (i.e., Carlsbad, WTP, SWPF, etc.) Overall we have enough FPDs, yet not within Programs at specifically needed levels Mobility and community management challenges Currency of knowledge Ease of application –documenting competencies and experience Mobility Question: Will qualified FPDs relocate where the projects are? Question: Will PDS slated for future projects relocate temporarily to gain necessary project experience at another site? – how do we stay on top of the maturing policies and ongoing project management improvements at DOE how to get level III and higher experience when we don’t have enough projects at those levels.

Subtask #1 State the PMCDP background, history, documents, and performance data Goal Provide one narrative describing how PMDCP was formed, bringing together the many historical, background, and performance documents since its inception. History of DOE’s PMCDP is Completed and posted on PM-MAX’s PMCDP page.

Subtask #2 Validate the Federal Project Director (FPD) Critical Success Factors (CSFs) Goal Provide comprehensive listing of roles and responsibilities for the Federal Project Director. Critical Success Factors (CSFs) for DOE’s FPDs is posted on PM-MAX’s PMCDP page.

Subtask #3 Analyze the Critical Success Factors (CSFs) against the existing competencies in the Certification and Equivalency Guidelines (CEG) Goal Update the competencies required of a Federal Project Director (FPD), based on the roles and responsibilities demanded of them. FPD Competency Model is posted on PM-MAX’s PMCDP page.

Subtask #4 Compare the Critical Success Factors (CSFs) to existing curriculum and 413-series guides Goal Provide a gap analysis of the PMCDP curriculum and 413-series guides, based on the roles and responsibilities demanded of the Federal Project Director (FPD).

Subtask #5 Provide the “To-Be” state and proposed implementation plan Goal Provide a proposed plan and timeline that implements the findings and recommendations from the program review.