Secretary job description Miss. supatra niruenart 583130080126 Business English

Secretary job description Secretaries and administrators play a supportive role in organizations where they are employed to undertake a variety of administrative tasks. An administrative role can sometimes be a way into a profession, particularly in the media or marketing.

What does a secretary or administrator do? Secretaries and administrators help to keep an organization running smoothly, taking care of the administrative and organizational tasks that make the organization function. The job title ‘administrator’ and ‘secretary’ can be used interchangeably to describe the same role, or ‘secretary’ can be another, more old-fashioned name for a personal assistant or executive assistant.

Job for Secretary Typical responsibilities of the job include: answering calls, taking messages and handling correspondence maintaining diaries and arranging appointments typing, preparing and collating reports filing organizing and servicing meetings (producing agendas and taking minutes) managing databases prioritizing workloads implementing new procedures and administrative systems

However, if you wish to specialise in an administrative role, career progression can come from taking on more senior administrative positions; what these are exactly will differ according to the organisation. In some, you might become a senior administrator or team leader; in others, a personal or executive assistant; in still more, an office manager. It’s also not unknown for secretarial and administrative staff to specialise in working for organisations in particular sectors.

Typical employers of secretaries and administrators A huge range of organizations across the public and private sectors employ secretaries and administrators. Jobs can typically be found on jobs boards, directly through the employer’s websites, through recruitment agencies and in the print and online versions of local and national newspapers.

Qualifications and training required Formal academic qualifications are not always needed, although some employers do require you to be educated to a GCSE/standards or A level/highers level. A small minority might ask for a degree, in which case a degree in a English, business, IT or information science may be beneficial. Most employers do ask for office or administrative work experience; relevant experience can be gained through temping via recruitment agencies. This, in turn, can lead to permanent work. Some organizations ask for the ability to type a certain number of words per minute or to have experience in audiotyping; however, shorthand is no longer asked for as standard. A range or secretarial training courses are available online or via further education colleges.

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