Project management 102 – PLANNING With David Lieberman

Agenda Review from 101 Project Requirements Work Breakdown Structures Correctly Estimating Time Risk Assessment Planning

Review important points from PM 101

Project Management Triangle Resources / Cost Quality / Scope Time  Project Management Triangle Exercise: Your boss asks for the following. How do you respond? Hey, can we have the project faster? I want to add some project deliverables. I need to borrow some of your people.

Answer these important questions before proceeding with a project. Does it have a clearly defined goal? Y N Does it have a clearly defined deliverable? Is it clear who the requestor and sponsor is? Is it clear who the Project Manager is? Page 21

Project Management Process Groups Initiation Planning Execution Monitoring and Controlling Closing

Stakeholder Management Plan Step 1: Identify Stakeholders Step 2: Anticipate Influence Step 3: Prioritize Impact Step 4: Develop Strategy

Com. Planning What information will be communicated? How will it be communicated? When will it be communicated? Who will communicate it? Who needs to receive the communications?

Gives Project Manager Authority! Project Charter Titles the Project Identifies Requirements, Goals, Constraints and Risks Gives Project Manager Authority!

Project management for working professionals With David Lieberman $

PROJECT REQUIREMENTS Functional Requirements Business Requirements Technical Requirements

Project management 102 With David Lieberman $

break down the work WBS

Successful WBS Created with input from Project Team Deliverables & Activities are measurable Capture 100% of the work Accompany tasks with narrative

DELIVERABLE WBS New Web Site Architecture Document Content List Site Map Client Meeting Summary Database Cleared Bug Log DB Modules DB Map DB Requirements Site Design (graphic) Revised Design Design Comps Design Brief Design Research Document

(WORK) FUNCTION WBS WEBSITE Programmer Research Prototype Testing Project Manager Requirements WBS Monitoring Communication Designer Wireframes Comps Final design Client Services Interview Share SOW Contract Presentation

PHASE WBS

Decompose Tasks Decompose tasks until you can accurately and with confidence estimate task duration.

Project management Essentials Dlieberman@learnit.com

ESTIMATING TIME effort vs. duration

RISK MANAGMENT

RISK Matrix RISK LIKELY (1-5) IMPACT (1-5) RISK SCORE (LIKELY x IMPACT) MITIGATION PLAN CONTINGENCY PLAN  

RISK TRIGGERS How will we know the risk is triggered? Who will watch for the trigger? What will they do when the risk is triggered?

important points! Requirements Document Word Breakdown Structure Estimate Time Correctly Risk Management

Action Plan Tools & Takeaways

Project management Essentials With David Lieberman