Departmental Safety Coordinator’s Training Presented by : Mr. Nasser Al Luhaidan DCOO / Safety Committee Chairman

OBJECTIVES: To discuss about the basic roles and responsibilities of DSc's To give update on SMC safety management programs and activities To introduce the EHS Dashboard

Who is Departmental safety coordinator? A Department representative is appointed by the department head, to serve as Liaison to Environmental Health & Safety Department pertaining to safety issues in their respective departments and also as EHS Department’s contact person in the implementation of SMC safety programs and activities.

Departmental Safety Coordinators List http://www.smc.com.sa/ehs/Coordinators.aspx

It is a CBAHI Standard Requirement FMS.2 There is a qualified individual(s) responsible for directing and coordinating the facility management and safety program. FMS.2.5 Each department has an assigned "liaison safety officer" to liaise all safety issues within the department. FMS.14.2 Each department has a current list of hazardous materials used in the department. The list covers: FMS.14.2.2 The responsible person

Basic Roles & Responsibilities of DSC’s To serve as a link between EHS office & Respective departments / units. To help the department heads in monitoring staff compliance on the safety policies and procedures. To coordinate with EHS Department for the following: Unit fire drills & other mega code drills To report Incidents / Hazards Hazard surveillance inspections To update MSDS & chemical inventory etc. Participate in incident investigation that occurred in their respective units.

Continue.. Monitoring the staff attendance to the mandatory safety orientations including annual refresher re- orientation programs. Coordinate with Training & Education and EHS for the staff those who missed to attend any session. Attend the education and training programs of EHS dept. Report all safety related incidents / hazards to QMD & EHS

Continue… Assist Dept. Head / Managers / Supervisors for incident / accident investigation and document as well as reporting to QMD. Communicate identified hazards, precautions and required corrective actions to your unit / dept. Assist your department head in developing departmental safety policies, plans and programs.

Benefits of being A “DSC” Obtain good leadership qualities and team work Obtain personal knowledge on safety programs and added skills and experience. Opportunity to attend various Safety Trainings & Educations. Opportunity to be recognized / awarded as the best DSc by the senior management etc.

Proposed trainings for DSc's Hazard Identification and Control Job Safety Analysis Hazmat & MSDS Advanced Fire Safety & Evacuation Procedure Fire Extinguisher Training etc.

Updated features of EHS Website such as : EHS & Safety Committee Updates Updated features of EHS Website such as : New Employees Dashboard that allow to see the online trainings history and to download pass certificates of staff. EHS Calendar & Departmental Calendar to show hospital wide safety programs activities.

Continue … Updated Safety Plans in year 2017 Building & Safety Management Plan Fire & Life Safety Plan Emergency & Disaster Preparedness Plan ( Internal & External ) Security Management Plans Utility Management Plan Biomedical Equipment Management Plan Departmental Internal Disaster Plan

UPDATED FMS POLICIES & PROCEDURES: YEAR 2017 FMS Policies 2017.pdf

EHS DASHBOARD DATA YEAR 2017 (Quarter 1 to Quarter 2)

EHS Dashboard Year 2017 Performance Indicator Quarter 1 Quarter 2 Fire Fighting System In good Operating Condition 99.86% 98% Percentage of Fire Incidents 1.89% 4.62% Percentage of Hazard Safety Incidents 0% 3.08% Percentage of Fire Drills Conducted 100% Percentage of Staff completed EHS online Safety Trainings ( Annual reporting) ------ Percentage of Safe Work practice 96% 92%

Percentage of Safe Work practice Compliance (Hospitalwide )

Hazard surveillance compliance in year 2017

EHS Safety Culture Survey Result 2016-2017

Percentage of Unit Fire Drills Conducted

Fire Fighting System Working Performance Data

Departmental Internal Disaster Plan: DSC’s Roles & Responsibilities Assist Department head / manager to implement internal disaster plan in the unit / department. Coordinate with EHS Department to conduct internal emergency drills. Manage the hazardous materials inventory list of the department and being trained on hazmat plan by EHS. Familiar with the procedures on how to manage hazardous materials spills by using spill kits. Ensure departmental / unit staff are trained on SMC Emergency Codes and attend drills.

CBAHI Accreditation Matters Please use the below audit tool to assess the compliance of respective facility management & safety standards / criteria’s in your department / unit. FMS Audit Checklist.pdf Submit the audit checklist to EHS not later than October 25, 2017.

Upcoming Events of EHS & Safety Committee Year 2017

Multidisciplinary Safety Rounds- Hospitalwide Hospitalwide Fire Drills CODE Triage Drill ( Emergency Room) Code Orange Drill ( Lab, CSSD , Pharmacy) Code Pink Drill ( LR- DR, NICU / Nursery) Multidisciplinary Safety Rounds- Hospitalwide Hospitalwide Fire Drills Hospital wide Education for FMS Safety Plans