Aerospace & Electronic Systems Society AESS BoG Meeting Edinburgh Scotland October 2016 Mark E Davis AES VP Conferences medavis@ieee.org

Agenda Strategic Plan Overview/Update Financially Sponsored Conferences Technically Cosponsored Conferences Short and 3-year Actions Summary

Conference Strategy Mission: The mission of AESS Conferences is: Enable the conduct of high-quality conferences, symposia and workshops Produce high-quality technical content to serve AESS members and our technical community Facilitate the generation of reasonable surplus while maintaining high overall quality Refine and promote Best Practices in planning and managing AESS conferences Explore new conference delivery mechanisms Objective: The AESS Strategic Plan for Conferences should focus on Refining and promoting best practices in planning, management, publications and financing our existing conferences Determine whether any new conferences could be initiated to support the AESS membership and our overall technical community.

Conferences Strategic Objectives What is our current status? Strengths High Quality Conferences Strong sustained conference management: Aerospace, Radarconf, Autotestcon, Fusion Weaknesses Perceived Weak Support: DASC, ICNS,PLANS, NAECON Too Many TCS Conferences Without AES Participation What are our long term strategic objectives? Established AES Conference Committee Convert 2 TCS conferences to at least 10% FCS Create AES Panels To Feed/Manage Weakly Supported Conferences (i.e. ICNS, PLANS, NAECON …) Find ways to use conferences to attract and retain young members .

Conference Committee Robert Ewing Bob Rassa Michael Rice George Schmidt Michael Braasch (Incoming) We Desperately Need Some European BoG Members to Help with the Technical Cosponsored Conferences – Largely In Europe 9/12/2018

AESS Financial And Technical Sponsorship History Revenues From Financial Sponsorship Has Been Steady Recovering From Recent Economic Impacts On Attendance 2016 Changes In IEL Charges For Technical Co-sponsorship (TCS) Difficulty With ION & AIAA Financial Arrangements AES Support Has Improved IEEE Changing Yearly MOU Requirements AES Board of Governors Starting To Engage With AIAA/ION Conferences  Need Plan For Revenue Beyond 2016

AESS 2016-17 Financial Conferences   2016 2016 Conference Budget 03/05/2016 35916 2016 IEEE Aerospace Conference 16AAC 100.0% 585,402 467,840 117,562  4/11/16 35125 2016 PLANS 16PLN 50.0% 383,430 295,931 87,499 05/10/2015 20431 2016 IEEE Radar Conference (RadarConf16) 16RAD 436,395 332,356 104,039 6/15/16 38482 2016 National Aerospace Conference (NAECON) 16 NAE 10.0% 30,000 17,000 13,000 6/22/16 37580 2016 MetroAeroSpace 1632W 100% 52,630 40,160 12,470 9/25/16 35002 2016 Digital Avionics Systems Conference 16 DAS 253,725 203,150 50,575 11/2/15 34604 2106 Autotestcon 16AUT 505,750 382,735 123,015 10/4/16 36556 2016 International Carnahan Conference 16ICS 88,490  71,086  17,404    2017 2015 Conference Budget 03/04/2017 38458 2017 IEEE Aerospace Conference 17AAC 100.0% 600,000 475,000 125,000 04/18/2017 39184 2017 Integrated Communication, Navigation, and Surveillance Conference (ICNS) 17CNS 10.0% 175,000 130,000 45,000 05/8/2017 32643 2017 IEEE Radar Conference 17RAD 100% 521,600 403,942 117,658 6/21/17 40336 2017 MetroAeroSpace 1732W  48,000  42,000 6,000 6/10/17 40673 2017 National Aerospace Conference (NAECON) 17 NAE 20.0% 30,000 17,000 13,000 9/16/17 34242 2017 Digital Avionics Systems Conference 17 DAS 25.0% 274,740 228,500 46,240 9/9/17 34604 2107 Autotestcon 17AUT 50.0% 448,975 342,890 106,085 Note The Percentages For AIAA/NAECON In 2017

Strategy For Improving AES Conference Liaisons AIAA/DATC and ION Have Complained About Lack Of AES Participation In Financially Sponsored Conferences Erik Blasch and Kathleen Kramer Have Stepped Up on DASC DATC Agreed To Give AES DASC 25%, and ICNS 10% Financial Need To Revisit Within 2017 Based On Improved AES Support ION Had Not Seen “any” AES Participation Since 2010 PLANS Has Reverted To Technical Cosponsorship In 2018 Michael Braasch (Liaison to PLANS) Coming On BoG And Proposes to start a Navigation Panel To Staff Conferences Significant Interest By ION Board Members In Pushing An AES Navigation Panel NAECON Unilaterally Reduced AES Financial Participation 10% AES Board of Governors Has The Potential To Get These Conferences Back On Track  For Future Years

Technically Co-sponsored Conferences Beginning In 2016, IEEE Rules Changed If 0% IEEE Financial Interest, IEEE Technical Cosponsors Will Be Charged $1000 +$15/Paper Sent To Xplore If An IEEE Entity Is A Financial Sponsor, The TCS Fee Will Not Be Charged AES VP Conferences Has Instituted A Strategy Attempt To Convert TCS to Financial Cosponsorship at 10% If That Does Not Work, Charge The Conference The Full Registration Costs Of The TCS Explain The Benefit of IEEE Publications – Increase Attendance On “Rare” Cases, AES Will Agree To Fund Or Split The Costs AES BoG Member Needs To Justify This Move Some Conferences Prefer To Pay The IEL Costs Rather Than Agree To Financial Sponsorship – Claim IEEE Regulations Are “Egregious”

2017 Technically Co-sponsored Conferences (as of 30 Sep 16) Title AES POC Conf ID AES % IEL Costs City Country Date 2017 24th St Petersburg Intl Conference on Integrated Navigation Systems (ICNS) G Schmidt 35946 50 St Petersburg Russia 30 May 2017 European Navigation Conference ? 39241 Laussane Switzerland 9 May 2017 FUSION Conference D Blair 40051 Xi’an China 10 July 2017 Signal Processing Symposium 38258 Debe Poland 12 Sept 2017 International Radar Symposium (IRS) 40158 Prague Czech 28 June 2017 Recent Advances Space Technologies M Davis 39648 Istanbul Turkey 6 June Need European BoG Members To Support

Summary And Actions AES Bog Has Changed Significantly Michael Braasch Coming Aboard To Help With ION Interface Need More New Members To Liaise With Conferences IEEE ICX “Automation” Has Improved Lag In MOU Process – Due To IEL Charge Agreements Financial Cosponsored Conferences Are Reducing AES Share TCS Policy Changes Are Now Understood By Many Conferences Instituted Policy To Charge IEL Costs To Requesting Entity Old Action: Establish Small Committee To Address Strategy On Staffing Conference Committees And TCS Policies (Not Fully Completed)