How to be Productive with Office 365 9/12/2018 4:51 AM How to be Productive with Office 365 Nuno Árias Silva Manager - GFI © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

How to be productive with Office 365 Best practice adoption is crucial for a successful use of Office 365. Useful tips, tricks and resources to drive adoption. Learn more about Office 365. Agenda

Nuno Árias Silva MVP Office Servers and Services MCT – Microsoft Certified Trainer Manager - Infrastructure Services nuno.a.silva@gfi.pt I advise my clients to be proactive in adopting new Microsoft technologies that help them to reach business needs and to accomplish their goals. Blog: www.nuno-silva.net Email : email@nuno-silva.net Twitter : @NunoAriasSilva Facebook : nunoarias LinkedIn : nunoarias

How use best practice adoption is crucial for a successful use of Office 365

Adoption will be a measurement of success Set vision & identify business scenarios Prioritize solutions & create an adoption plan Commit resources & execute on adoption plan Measure, share success, & iterate

Move adoption at their own space On ramp to Office 365 with… Identify where they need to go… Meet solution where they are… On-premises email Managing their own servers Legacy functionality Better functionality Compliance and controls Exchange Online Maintaining file server Limited user collaboration & sharing Data loss risk Easy to share Access from anywhere OneDrive for Business Fragmented mobile experience Limited productivity capabilities Complex deployment and updates Easy to share Access from anywhere Office 365 Pro Plus Flexible paths to the cloud

Plan activities to drive adoption from pilot to post launch Define your success criteria Use the SMART mnemonic to guide you: Specific: Clear & unambiguous; answers the questions, “What, why, who, where?” S Measurable: Concrete; clearly demonstrates progress. M Attainable: Realistic; not extreme. A Relevant: Matters to stakeholders. R Timely: Grounded to a specific target date; answers the question, “When?” T

To maximize results, use a variety of tactics Communications Engagement events Keep in mind that the more communications, events, and training sessions that you organize, the more likely your colleagues will engage with Office 365 during your launch and afterward. Training

Drive awareness & excitement “If people understand how it’s going to help them they will be more motivated to learn it.” Show people what’s in it for them Clearly communicate goals & milestones Tailor your language & target your audience

Drive adoption & increase confidence Execute your readiness & community strategy to help people get started and transition to the new version. Deliver simple, targeted & engaging training Leverage early adopters & champions Bring people together

How to drive Office 365 adoption? A phased approach to drive change management and manage service updates. Measure results, adapt, and iterate. Set vision & identify business scenarios Prioritize solutions & create an adoption plan Commit resources & execute on adoption plan Measure, share success, & iterate Onboarding Phase Run State Rollout Scenario Spotlight (e.g.: OneDrive for Business) Scenario Spotlight December January February March April May June July Launch Day Buzz Day Buzz Day Buzz Day Buzz Day Buzz Day Buzz Day

Useful tips, tricks and resources to drive adoption 9/12/2018 4:51 AM Useful tips, tricks and resources to drive adoption © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

THE WORLD HAS CHANGED

THE WORLD IS NOW A GIANT NETWORK.

Infinite data, apps and devices… finite time Energy use report There’s heavy traffic. Better head out soon. 1251 Unread emails 104 Tweets Needs water 12 Meetings 9,501 steps 68 Infinite data, apps and devices… finite time Locks secure

THE MODERN WORKPLACE 9/12/2018 4:51 AM © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Ubiquitous Collaboration Introducing Familiar experience and user love of Skype Security, compliance, and control of Skype for Business

Skype for Business -Skype Connectivity Connecting Skype for Business and Skype users Comprehensive UC capabilities available as a service with Skype Online Large-scale and structured meeting experiences

Integrated Social Networking Private, secure social network for your business Inline Social experiences across Office makes posting updates, docs, emails easy SharePoint-based file storage provides a single place to manage your content

OneDrive for Business Securely store, sync, and share work files from any device or platform Collaborate on Office documents in real time Get started with file, sync and share in the cloud quickly and easily

Be productive anywhere 9/12/2018 4:51 AM Be productive anywhere Use Word, Excel, PowerPoint optimized for your phone and tablet Access your documents anywhere as they roam with you Get the best of any screen with Mobile View Stay connected with the broadest suite of mobile collaboration apps Use 3rd party cloud storage with Office 365 integration © Microsoft Corporation. All rights reserved.

Demo How to be more productive

City of Cascais, a Smart City Microsoft 2016 9/12/2018 4:51 AM City of Cascais, a Smart City City government embraces digital workplace, improving collaboration by 20 percent. Increasing collaboration and accountability Building a mobile, connected workplace https://customers.microsoft.com/Pages/CustomerStory.aspx?recid=28165 “With Microsoft Planner, we’ve improved collaboration by about 20 percent, …” – Miguel Pinto Luz: Deputy Mayor © 2016 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Learn more about Office 365

Office 365 News – How to stay informed Roadmap http://roadmap.office.com Tech Community https://techcommunity.microsoft.com

Summary How to adopt How to be more productive Using best practices How to take the integration advantage

Thanks ... Q&A Manager - Infrastructure Services nuno.a.silva@gfi.pt Nuno Árias Silva email@nuno-silva.net www.nuno-silva.net @NunoAriasSilva Thanks ...

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