AGM 2017 Annual General Meeting Presented by PMI- Durham Highlands Chapter Board of Directors

Agenda 6:45pm - 7:00pm Opening Remarks (Your Input to Strategic Planning) 7:00pm - 7:10pm Welcome and Accept 2016 Meeting Minutes 7:10pm - 7:20pm Financial Update 7:20pm - 7:30pm Network Activity 7:30pm - 8:20pm Accomplishments over the past year 8:20pm - 8:25pm Introducing the 2017-2018 Board and Committee Chairs 8:25pm - 8:35pm Networking Activity - Continued 8:35pm - 8:45pm Volunteer Recognition 8:45pm - 8:55pm Giveaways 8:55pm - 9:00pm Closing Remarks

Motion: for acceptance of last year’s AGM meeting minutes Motion to Approve

What have we been up to this past year?

PMI-DHC Our Cause, Our Mission. . . COMMUNITY Our Mission With a focus within our membership area we will achieve increased members engagement and participation by providing opportunities for continuous learning, personal growth, and professional development, mentorship, innovative community - based volunteering programs, professional networking, and community service.

PMI-DHC Our Vision We will see retention increase by 5%. JAN 2015: 74%, up 1.6% JAN 2016: 65%, down 11% JAN 2017 : 63 %, down 2% We will see a greater number of members participating (a 10% increase). This includes volunteers, mentorship, monthly meeting, education, special events Mentorship up 40%; Professional Development EI – 23 attended; PMPPrep was sold out We will see increased satisfaction scores by achieving a score of 80% or higher overall satisfaction for the chapter. PMI (DHC) Survey: 2015 76%; 2016 68% Send DHC PMI Survey for 2017 MM Overall: 15-16: 84%; 16-17: 86% We will increase our membership by 5%. JAN 2015: 578 JAN 2016: 601 Jan 2017 : 709 We will increase our community service involvement by 100% 2 student symposium (Fleming / Durham); DECA-U; Future City Competition (6,7 & 8 graders) Monthly Meeting in Peterbourgh / CLIC Feed The Need; 15th Anniversary June 2017

Maddie Sanders President; VP Finance Compliance Taxes Financials

2016 Financial Results The Chapter is still in good financial health, we have an Excess in Revenue this year of $942.00. Our Goal Last Year was to break even every year, or get as close as possible. We would like to further defined this goal to be within + or – of $4,000.00.

2016 Financial Results Notes for break down of Symposium Costs – 20,000 Venue costs – 10,000 Speakers – 5,000 Promotion and advertisements – 2,200 Swag – 3,300 (was reused) Misc - 500

2016 Financial Results

2016 Financial Initiatives Last year a portion of the Money in the Bank was earmarked for membership engagements such as the CLIC, better speakers, professional development, volunteer recognition, SWAG, etc, we will be continuing on with this initiative in FY17. Non-profit rules are still changing, but on a smaller scale. The Account firm is keeping us up to date and providing guidance and education. Thank you Finance Volunteer Treasurer – John Dimopoulos

Motion: To approve the Financial Statements for the Year ended at October 31, 2016 Motion to approve

Networking Activity - Barter Jigsaw Puzzle Activity Part 1 Time: 10 minutes Rules:  Small Groups of 5-6 per table Each Table has a different jigsaw puzzle with the same difficulty level The goal is to see which group can complete their jigsaw puzzle the fastest Of course there is always a catch - Some pieces will be mixed around in other group’s jigsaw puzzles. It’s up to the team to come up with a way to get those pieces back. — either through negotiating, trading, exchanging team members, etc. Whatever they decide to do, they must decide as a group

Cameron Linton VP Administration On Board New Board Members, Governance and Administration to manage the Board and Chapter. Transitioning the Monthly Meetings Coordinate initiatives with PMI and other chapters.   Presentation Title

VP Administration On Board, governance and administration to manage the Board and Chapter. Onboard, Board Agenda / Minutes, Logistics (Room bookings), Paying invoices / Finances, PMI & Gov’t Chapter filings, Nominations process, PMI and membership logistics, Strategy sessions, Mail, Queries. Presentation Title

Coordinate initiatives with PMI and other chapters. VP Administration Coordinate initiatives with PMI and other chapters. Ontario Chapter Leaders Mtg. Hosted in London Jim Snyder, PMI Founder dinner Did not attend: LIM / R3 / DECA-U Presentation Title

Transition of Monthly Meetings VP Administration Transition of Monthly Meetings Peterborough student project sponsor DEC’16, APR’17 Transition to Shelbie: Facilities / Catering / Coffee&water / Registration / Volunteers / Supplies / Handouts / Surveys / Deck / Prizes / Set-up & Clean-up /Speaker&MC logistics Presentation Title

Volunteers Stephany John Donette Johnson Kerith Hamilton Pearson VP Administration Volunteers Stephany John Donette Johnson Kerith Hamilton Pearson Part of 25 max. “Giving Back” PDUs (activities that enable you to share your knowledge, skills, and time contributing to the profession).