Research Administrators Open Forum E-Verify Requirements in Federal Contracts SPA/Human Resources Harvard Medical School December 8, 2017.

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Presentation transcript:

Research Administrators Open Forum E-Verify Requirements in Federal Contracts SPA/Human Resources Harvard Medical School December 8, 2017

What is e-verify? E-Verify is the Department of Homeland Security (DHS), United States Citizenship and Immigration Service’s employment eligibility verification program In contracts that exceed the Simplified Acquisition Threshold (currently $150,000), Federal Contractors are required to use E-Verify as the means for verifying employment eligibility of certain employees. SPA/Human Resources Harvard Medical School December 8, 2017

How Will I know if the requirement Applies? SPA/Human Resources Harvard Medical School December 8, 2017

Requirements under FAR 52.222-54 As an educational institution, we may choose to verify only employees assigned to the contract, whether existing employees or new hires. For all new employees, we must initiate verification within 3 business days after the date of hire For each existing employee assigned to the contract, we must initiate verification within 90 calendar days after date of contract award or within 30 days after assignment to the contract, whichever date is later. SPA/Human Resources Harvard Medical School December 8, 2017

E-Verify Requests for Completion Submit Requests via email to Emily Quinn @ Emily_Quinn@hms.Harvard.edu Process: - Need I-9 in order to complete E-Verify Case - E-Verify Confirmation Number entered into PeopleSoft and Written on Paper I-9 - Timeframes 3 Business Days to complete for new hires 90 Calendar Days to E-Verify existing -No need to Re-E-Verify if previously completed Need I9 to complete e-verify case If I9 identification is out of date If US Citizen and the form is completed, we can still use this identification If no SSN, the case cannot be created