form i-9 requirements For Remote Hiring

APPENDIX INTRODUCING COMPLIANT REMOTE HIRING Hire remotely from any location with 100% cloud-based Form I-9 & E-Verify software 3. Form I-9 Requirements 13. Process for I-9 Advantage Remote Verification Center Agents 4. Remote Hire Requirements 5. Notary Confusion Decoded 14. Remote Verification Center Footprint 6. The Truth About Non-Compliance 15. Process for I-9 Advantage Notary Network Agents 7. Not So Fun Facts 16. Notary Network Footprint 8. Recent I-9 Audit Facts 17. Agent Option Comparison 9. How Fines Add Up 18. Features Included For Any Authorized Agent Choice 10. I-9 Remote 19. Why I-9 Advantage 11. Convenient Options for Authorized Agents 20. The Highest Level Of Compliance Completing Section 2 21. Ongoing Customer Support 12. Process for Employer Chosen or Employee 22. Client Snap Shot Chosen Agents 23. Contact Us

68% FORM I-9 REQUIREMENTS CHALLENGING FORM I-9 REQUIREMENTS Hire remotely from any location with 100% cloud-based Form I-9 & E-Verify software The following requirements make it difficult to comply when using a manual paper-based I-9 process to hire remote employees. Average Form I-9 Error Rate Of Form I-9s are found to contain errors, ommisions, and mistakes that could lead hefty to fines and penalties. 68% Section 2 must be completed within 3 business days of the date employment begins. The person who examines the documents must be the same person who signs Section 2. The employee must be physically present with the examiner of the documents during the examination of the employee’s documents. Forms I-9 must be retained for: 3 years after the date you hire an employee or 1 year after the date employment terminates, whichever is later. Forms I-9 must be available for every employee within 3 days of an official request for inspection.

REMOTE HIRING REQUIREMENTS CHALLENGING FORM I-9 REQUIREMENTS REMOTE HIRING REQUIREMENTS Hire remotely from any location with 100% cloud-based Form I-9 & E-Verify software Authorized individuals completing Section 2 , should be properly trained to comply with all Federal Form I-9 requirements. Employers may designate an Authorized Agent to complete Section 2 on behalf of the company. USCIS does not require Authorized Agents to have specific qualifications for completing Form I-9. Notary Public acts as an Authorized Agent of the employer, not as a notary, and performs actions as an authorized representative. A notary seal should not be included on the Form I-9. The agent must carry out full Form I-9 responsibilities. Accordingly, the agent must not only physically examine the identity documents with the employee present, but must also sign Section 2. The Employer is still liable for any violation in connection with the Form I-9 process, even when the form is completed by an authorized agent on the company's behalf.

NOTARY CONFUSION DECODED THE TRUTH ABOUT FORM I-9 & NOTARIES NOTARY CONFUSION DECODED Hire remotely from any location with 100% cloud-based Form I-9 & E-Verify software FORM I-9 Many notaries refuse to sign and notarize a Form I-9 (due to state laws that prohibit them from signing and notarizing their own signatures). 1 There is a misconception that a notary is required to “sign and notarize” the Form I-9, which is not accurate. Truth is: the notary is simply acting as an individual, or as an “agent” on behalf of the employer. If the Notary refuses to complete Form I-9 (including providing a signature) another authorized representative may be selected. 2 3 4 I-9 Remote allows any individual to complete Section 2 of the Form I-9. Our intuitive process can make anyone an I-9 expert, and ensures compliance with Federal requirements. I-9 Remote allows any individual to complete Section 2 of the Form I-9. Our intuitive process can make anyone an I-9 expert, and ensures compliance with Federal requirements.

About noncompliance with federal regulations THE UGLY TRUTH About noncompliance with federal regulations “ Why wait until the government is tapping at your door? If you can't afford the fines, penalties, legal fees, and negative publicity. Don't take the risk. There is nothing preventing your company from receiving an I-9 audit. Every U.S. Employer, large or small is at risk. AUDITS Without an I-9 solution, there is nothing protecting your company from receiving fines & penalties for noncompliance. NO PROTECTION You could pay $216 to $2,156 for each noncompliant form. You may also receive jail time or debarment depending on the circumstances. FINES & PENALTIES ”

What you could pay for noncompliance FORM I-9 AUDIT FACTS NOT SO FUN FACTS Hire remotely from any location with 100% cloud-based Form I-9 & E-Verify software What you could pay for noncompliance 1,000 Form I-9s with an average error rate of 68% X the maximum penalty per form = $ 1,466,080 *The calculation above is an estimate based on averages, and may not reflect actual fines assessed.

RECENT FORM I-9 RELATED FINES CHALLENGING FORM I-9 REQUIREMENTS RECENT FORM I-9 RELATED FINES Hire remotely from any location with 100% cloud-based Form I-9 & E-Verify software $1,500,000 Mary's Gone Crackers Settlement with the DOJ after ICE determined it had hired numerous individuals not authorized to work in the U.S. $209,600 Golden Employment Group 465 Form I-9 violations including failure to timely present I-9 forms, missing forms, and failure to properly complete I-9s. $200,000 Crookham Company Discriminated against non-citizens lawfully authorized to work in the U.S. and specifically asking permanent resident card holders to provide their EADs as proof of eligibility. $275,000 Macy’s The retailer asked LPRs for specific documents, rather than furnishing the individual with examples of List A, B and C documents.($175,000 in civil penalties, $100,000 in employee back-pay - 2nd fine in 3yrs) $355,000 McDonald's Required LPRs to show new green cards following the expiration of the original ones. The company did not make similar requests of U.S. citizens. $445,000 Yellow Checker Star Transportation Asked non-citizens authorized to work in the U.S. to provide specific documents for their Forms I-9, while citizens were not asked to do the same.

HOW FINES ADD UP THE LARGEST I-9 RELATED FINE IN HISTORY Civil Violations First Offense Second Offense Third Offense Minimum Maximum Hiring or continuing to employ a person, or recruiting or referring for a fee, knowing that the person is not authorized to work in the United States. $539 for each unauthorized alien $4,313 for each unauthorized alien $10,781 for each unauthorized alien $6,469 for each unauthorized alien. $21,563 for each unauthorized alien Failing to comply with Form I-9 requirements. $216 for each form $2,156 for each form Committing or participating in document fraud. $445 for each document $3,563 for each document $8,908 for each document Committing document abuse. $178 per violation $1,782 per violation Unlawful discrimination against an employment-authorized individual in hiring, firing, or recruitment or referral for a fee. $445 per violation $3,563 per violation $8,908 per violation $5,345 per violation. $17,816 per violation Asking an employee for money guaranteeing that the employee is authorized to work in the United States, also called an indemnity bond. Pay $2,156 for each bond the employee paid to the employer. Refund the employee the full amount of the bond. If the employee cannot be found, this refund will go to the U.S. Treasury. Criminal Violations Engaging in a pattern or practice of hiring, recruiting or referring for a fee unauthorized aliens. Up to $3,000 per unauthorized alien. Up to 6 months in prison for the entire pattern or practice. THE LARGEST I-9 RELATED FINE IN HISTORY

HIRE REMOTELY FROM ANYWHERE THE CONFIDENCE OF COMPLIANCE FROM ANY LOCATION Technologically Savvy Complete your remote I-9s via tablet, smart phone, and computer with the fastest mobile solution on the market. 100% paperless and mobile-enabled, I-9 Remote™ reduces the processing time of Form I-9s remotely from days to minutes. Use an authorized agent, or one of 12,500 trained notaries available nationally through our National Partner Notary Network. Notaries trained on the I-9 Remote™ system are proficient in accurately completing Form I-9s, and will travel to your location to meet your new hire. Notary Network & Flexible Section 2 Agent Options Use an employer or employee designated agent, or access our nationwide notary network, or brick and motor I-9 completion centers. You choose - we make it easy! Digital Signature Options Options to sign the Form I-9 using a mouse, stylus, or finger (if using a tablet), or click to sign to attest the information is correct. Smart Document Upload New hires capture secure images of Section 2 documents with any mobile device camera, and upload them instantly. .

REMOTE SECTION 2 AGENT OPTIONS 4 CONVENIENT AUTHORIZED AGENT OPTIONS REMOTE SECTION 2 AGENT OPTIONS Hire remotely from any location with 100% cloud-based Form I-9 & E-Verify software OPTION 1 OPTION 2 OPTION 4 OPTION 3 EMPLOYER CHOSEN Authorized agent chosen by the employer. EMPLOYEE CHOSEN Authorized agent chosen by the employee. NATIONAL I-9 CENTERS Agents chosen through over 300 national I-9 verification centers. I-9 NOTARY NETWORK Agents chosen through over 12,500 mobile notaries nationwide.

EMPLOYEE OR EMPLOYER CHOSEN My First Template EMPLOYEE OR EMPLOYER CHOSEN Hire remotely from any location with 100% cloud-based Form I-9 & E-Verify software Process For Employee Or Employer Chosen Agent Internal user triggers the Remote Hire process for new hire. Email sent to Employee with unique PIN and link to complete Section 1. Email sent to Agent with unique PIN and link. Confirmation of Agent. Documents uploaded by Employee and/or Agent with Smart Imaging Technology and securely stored in the cloud. Agent is guided by the system to complete the Form I-9 compliantly on your behalf. Agent reporting is available for you to monitor and audit who your agents have been. *** All information available to for your review including I-9 Form, Summary, Audit Trail and Documents provided.

NATIONAL I-9 COMPLETION CENTERS My First Template NATIONAL I-9 COMPLETION CENTERS Hire remotely from any location with 100% cloud-based Form I-9 & E-Verify software Process For PAN National I-9 Completion Centers Internal user triggers the Remote Hire process for new hire. Email sent to Employee with unique PIN & link to complete Section 1. Employee prompted, upon completion of section 1, to schedule an appointment at location based agent (using I-9 Remote) to complete Section 2. Employee travels to location with documents where location based agent pulls up section 2 of their I-9. Documents uploaded by Employee and/or Agent. All information captured in system and securely uploaded to the cloud. Agent is guided by the system to complete the Form I-9 compliantly on your behalf. *** All information available to for your review including I-9 Form, Summary, Audit Trail and Documents provided.

PAN I-9 CENTER FOOTPRINT PAN I-9 CENTER NATIONAL COVERAGE PAN I-9 CENTER FOOTPRINT Hire remotely from any location with 100% cloud-based Form I-9 & E-Verify software

NATIONAL NOTARY NETWORK My First Template NATIONAL NOTARY NETWORK Hire remotely from any location with 100% cloud-based Form I-9 & E-Verify software Process For National Notary Network Internal user triggers the Remote Hire process for new hire. Email sent to Employee with unique PIN & link to complete Section 1. Email sent to Notary Network Agent with secured login information (based on city and zip code of location for meeting) to complete Section 2. Agent contacts employee and they agree on location to complete Section 2. Documents uploaded by Employee and/or Agent with Smart Imaging Technology. All information captured in system and securely uploaded to the cloud. Agent is guided by the system to complete the Form I-9 compliantly on your behalf. *** All information available to for your review including I-9 Form, Summary, Audit Trail and Documents provided.

I-9 NOTARY NETWORK FOOTPRINT I-9 NOTARY NETWORK NATIONAL COVERAGE I-9 NOTARY NETWORK FOOTPRINT Hire remotely from any location with 100% cloud-based Form I-9 & E-Verify software

AGENT OPTION COMPARISON Hire remotely from any location with 100% cloud-based Form I-9 & E-Verify software Services Offered Authorized Agent I-9 Remote Verification Pan Centers I-9 Advantage Notary Network Cost in Addition to I-9 Remote Solution FREE Additional Fee Physically Meets the Employee in Person   Vetted Background Checked Trained on I-9 Advantage & I-9 Remote Platforms Travels to Meet the Employee Additional Costs Incurred by Employee (Travel/Time)

FEATURES OF EVERY AGENT OPTION PROVIDING YOU WITH THE MOST FLEXIBILITY FEATURES OF EVERY AGENT OPTION Hire remotely from any location with 100% cloud-based Form I-9 & E-Verify software Data Validation and Error Checking on Every I-9. Auditing and Tracking of I-9s. Copies of List A, B and/or C Documents Uploaded and Attached to I-9. Secure Login to System with Use of PIN and Link. Access Via Mobile Device from Any Location at Anytime. Access to the Authorized I-9 Section for Completion Only. I-9 Automatically Uploaded to Secure Data Center. Forms Available Immediately Following Completion. Automatic Status Notifications via the I-9 Advantage System and/or via Email.

WHY I-9 ADVANTAGE? WHY I-9 ADVANTAGE? Hire remotely from any location with 100% cloud-based Form I-9 & E-Verify software FORM I-9 COMPLIANCE IS ALL WE DO Unlike other I-9 solution providers, Form I-9 compliance software is our primary focus. This allows us to dedicate our efforts to providing the best quality compliance solutions. A COMPLETE SUITE OF COMPLIANCE SOLUTIONS We offer solutions to meet all of your Form I-9 & E-Verify compliance needs, not just some of them. Our technology continuosly evolves to meet the needs of our clients. WE PROVIDE THE FLEXIBILITY THAT OTHERS DON'T Seamlessly integrate with your existing HR platform, and enjoy configurable options that you find anywhere else. Our solutions are completely scalable for small, medium, or large organizations.. SOLUTIONS THAT ARE TRULY COMPLIANT Our solutions have been developed by immigration attorneys and Form I-9 experts. We constantly monitor ever-changing government regulations to ensure compliance with federal requirements.

THE HIGHEST LEVEL OF COMPLIANCE THE I-9 ADVANTAGE DIFFERENCE THE HIGHEST LEVEL OF COMPLIANCE Hire remotely from any location with 100% cloud-based Form I-9 & E-Verify software Unlike many I-9 software providers, I-9 Advantage maintains the highest government compliance. We continually work to ensure that our solutions accurately reflect Form I-9 and E-Verify regulations and best practices. This is achieved Through: Extensive research. Close monitoring of OSC rulings. DHS guidance. Alliances with USCIS, E-VERIFY, ICE, and OSC. Legal professionals who remain well-informed of changes & trends related to Form I-9. Technology and government regulations are continuously evolving, and so is our software. The driving forces that create enhancements and improvements to our solutions include: ICE guidelines. Internal team of software & technology experts. Client recommendations. Trends and advances in technology and security. An annual independent software review conducted by an external legal auditing authority.

CLIENT SNAP SHOT Over 3,000+ companies trust I-9 Advantage SERVING ORGANIZATIONS OF EVERY SIZE, INDUSTRY, AND VERTICAL

Delivering Exceptional Customer Support ONGOING SUPPORT Delivering Exceptional Customer Support We’ve developed a market-leading support structure to help you on every level. A dedicated IT specialist will connect with your team to determine the best implementation solution for your organization. You will receive customized training on how to use our products, depending on the needs of your organization, which will include: Live training for your entire team with a dedicated account support specialist. Live educational webinars on Form I-9, E-Verify, and product updates. Integrated learning management system with multimedia resources. Customer support portal including training videos, documents, and helpful resources.

CONTACT US 800.724.8546 Sales@i9advantage.com i9advantage.com Hire remotely from any location with 100% cloud-based Form I-9 & E-Verify software 800.724.8546 Sales@i9advantage.com i9advantage.com STAY IN TOUCH