QDE Invoice

Invoice Invoice is designed for minimum keying for a small business, dealing with materials, maintenance, time-based support and operating both domestically and overseas. All arithmetic is automated, as is calculation of GST (VAT) where required, and payment options for direct deposit, telegraphic transfer and other payment methods are all included. Debtor names and product descriptions may be drawn from lookups or keyed and multiple page invoices are catered for.

FormTrap use QDE for ALL Accounting Documents Our forms include auto-fill, list selection from internal and external lists, arithmetic and other components. QDE Forms may include complex arithmetic, internal totaling, If-then-Else logic, RegEx expressions, etc. QDE output is identical XML files to FormTrap, and may be sent to FormTrap Server to: print email fax archive

This (a third of) the single QDE page that collects document data. Bill To is a short name (from a list) that populates the form from Bill to Address to (next screen) …

Bill To is a short name (from a list) that will populates the form automatically from Bill to Address through to Fax Ship To is entered (up to six lines, as long as required, they will word-wrap on the form) … Currency is a pull-down list where you MUST select one of the options. GST Applies is a tick box

This shows the list choices for Payment By where the order of choices and number of choices is up to the user and is a simple .txt file, edited with Notepad … Next Record is a decision point.

These from “our” names, used universally for all forms. eg our-fax All of these autofill based on Bill To = (invoice) Nancy Oliver This word-wraps and Is centered vertically. The first line of Bill To word-wraps (which is why they’re known as PICS)

Value No Qty detail record FTSrv 3 printers is from a list and brings in a looked-up description, however if Description is keyed, it has precedence … Translates to looked-up description Next Record is a decision point, and we’re selecting Value With Qty ...

Value With Qty detail record equals Addnl 1 printer is from a list and brings in a looked-up description, however if Description is keyed, it has precedence … Translates to looked-up description Value Each is unit price Qty is the multiplier UoM Next Record we’ve chosen Discount … outputs this equals

Discount detail record Selected from a list, leave blank for Discount printed Percentage is unit price Leave blank for accumulated value to this point Next Record we’ve chosen Support … outputs this

Support detail record We can leave most of this blank as the form will use values so far, assume the description, take Months and calculate based on Support Percentage. Support has no Next Record prompt as a Support Period record is always next … … below is the form output.

Support detail record The items we left out last time may optionally be keyed … Description Months are not 12 … Value is keyed rather than the accumulation so far … This is what we get, including the calculation of Full year’s S&U …

Support Period detail record This record is automatic after Support … Start Support and … End Support are chosen from lists. Next Record, we’re selecting Time x Rate ... This is what we get …

Time x Rate detail record This record bills time spent by a dollar rate Hours and … Minutes from a set up in quarter hours. Rate per Hour in dollars Next Record, we’re selecting Comment With everything properly covered for zero hours or minutes and 1 hour only

QDE Arithmetic plus equals

QDE Arithmetic Multiplied by Equals

QDE Arithmetic plus plus Equals

QDE Arithmetic Multiplied by Equals

QDE Arithmetic Inserted based on this selection from Page 1 Sub-Total is the sum of the column … and is Please Pay

QDE Arithmetic If we select instead … Australian Dollars means we don’t need to print Currency … GST (VAT in Europe) is calculated … … in place of the Telegraphic Transfer Instructions, and …ease Pay … and added to Please Pay

QDE Prompts This is a “long prompt”. Prompts can be left of or over the keying areas, this Prompt is over.

QDE Help / Instructions This is an optional Help / Instructions panel, shown when the mouse is “ hovered” over PO.

QDE List Response This shows a list response, selecting FTSrv 30 printers FTSrv 30 printers expands when formatted to this.

QDE Within Form Lists Lists may be built into the form, like this one is …

QDE External Lists … or supplied as external lists (simple .txt files). External lists are maintained without modifying forms.

This QDE form is available from Invoice This QDE form is available from www.FormTrap.com/qde/qde-forms