Texas Woman’s University

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Presentation transcript:

Texas Woman’s University Sole source and Emergency Purchases

Sole Source Purchase What is a Sole Source purchase? A purchase of products or services that are ONLY available from one source Justification is required for purchases greater than $10,000 What do you think a Sole Source purchase is?

Sole Source Justification/Approval Form How to complete form Enter Requisition Number Line 1 enter total price (including freight) Line 2 enter supplier name, manufacturer, and model number Line 3 enter description of items or service and their purpose(s)

Sole Source Justification/Approval Form How to complete form Line 4 select the appropriate reason(s)

Sole Source Justification/Approval Form How to complete form Line 5 explain the uniqueness of the product or service Line 6 enter all vendors contacted and why they cannot provide product or service. Be thorough.

Sole Source Justification/Approval Form How to complete form Form must be signed by Account Approver-by signing you are certifying the information is true and accurate

Emergency Purchase What is an Emergency Purchase? An emergency is where financial or operational damage or risk of damage will occur if needs are not satisfied immediately Regardless of dollar amount These forms are not used for “rush” purchases What do you think an emergency purchase is?

Justification for Emergency Purchase How to complete form

Sole Source & Justification for Emergency Forms Where can I find them?

Questions