Event Planning Introduction: Student Introduction: Name, Organization, If you have done any event planning? Specific questions related to event planning?

A Discussion on What Event Planning and Baking have in Common.

How are they similar? Pre-Planning It is a process Takes time Adapt when necessary Pre-Planning: Do you have all of the “ingredients”?-enough money, location, Do you have the time to complete all of the steps? It Is A Process: Important to add all of the ingredients in the right order-most have a location before you start thinking about decorations, Takes Time: To have a great event must put enough time into the process, and it may take a couple of events before you remember all of the details. Don’t fret over the burnt cookies, it is a process and this is how you will learn. Adapt When Necessary: Can substitute ingredients when necessary, Sometimes things happen (bad weather, artist doesn’t show up, items costs more than planned) but learning to adjust is doable.

Start with the Main Ingredients The Flour, Sugar, Eggs Budget ASG Funding: http://osa.uark.edu/associated-student-government/asg-funding- timelines.php Donations/Fundraising: http://osa.uark.edu/registered-student- organizations/forms.php#fin-fund-phil Organization’s Money Date and Time Avoid Breaks, Big Games, University Calendar, Holidays, Even TV Schedule Location Expected Attendance, Environment Union: https://virtualems.uark.edu/ Outdoors (Facilities Management): http://fama.uark.edu/reservations.php

What’s Next? The Chocolate Chips, Peanut Butter, Sprinkles Etc. Entertainment- (Technology, Lighting, Greenroom Items, Food: https://uark.catertrax.com/ Theme Set-Up and Decorations Publicity Agenda- (Volunteer Arrival and Assignments, Audience Arrival, Program Order)

Enjoy Your Hard Work Audience Evaluation: What Was Good/Needs Improvement? Contact Information Other Information People Will Need If the Event Happens Again?