The Club Leadership Plan Take your club to the next level…Implement The Club Leadership Plan

Purpose The Club Leadership Plan helps clubs increase their ability to meet their goals in each Avenue of Service. The Club Leadership Plan was approved by the RI Board in November 2004 as a recommended structure for clubs. The Club Leadership Plan is not mandatory, but the plan in flexible and can be customized so that all clubs can benefit from reviewing the best practices.

Four Avenues of Service Remain the guiding vision for Rotary clubs Addressed through the club’s annual goals

Benefits Continuity in projects and decision making Consensus for decision making and goal setting Increased ability to achieve service goals A larger and stronger field of club leaders Succession planning for club leadership Involves all club members in club activities READ SLIDE

“Thank you for giving us the opportunity to embrace this new structure “Thank you for giving us the opportunity to embrace this new structure. It has given us the freedom to think outside the box and to reenergize the club by shaking it up and cleaning house.” Quote 2004 from the Rotary Club of Vancouver Sunrise, Canada Feedback from clubs who have implemented the plan has been overwhelmingly positive.

Understanding the CLP Provides a list of best practices Can be implemented at any time Supported by the Recommended Rotary Club Bylaws Includes simplified list of standing club committees that are supported by the district structure The Club Leadership Plan is a list of best practices for clubs to consider. The Club Leadership Plan fosters continuity and consensus among leaders for goal setting (long-term and annual) and project management. (NOTE: It is not mandatory but all clubs should consider it. The Club Leadership Plan is particularly recommended for new or struggling clubs. )

The CLP Best Practices Develop long-range plan that address the elements of an effective club. Use the Planning Guide for Effective Rotary Clubs to set annual goals that are in harmony with your club’s long-range goals. Conduct club assemblies that involve members in the planning process and keep them informed of Rotary activities. Past, current, and incoming club offices work together to customize a leadership plan for their club based on the following practices: Develop long-range plan that address the elements of an effective club. Use the Planning Guide for Effective Rotary Clubs to set annual goals that are in harmony with your club’s long-range goals. Conduct club assemblies that involve members in the planning process and keep them informed of Rotary activities.

The CLP Best Practices Ensure clear communication between club leaders, club members, and district leaders. Provide for continuity in leadership, including the concept of succession planning to ensure development of future leaders. Ensure clear communication between club leaders, club members, and district leaders. Provide for continuity in leadership, including the concept of succession planning to ensure development of future leaders.

The CLP Best Practices Amend club bylaws to reflect the club committee structure and roles and responsibilities of club leaders. Provide opportunities to increase fellowship among club members. Ensure that every member is active in a club project or function. Amend club bylaws to reflect the club committee structure and roles and responsibilities of club leaders. Provide opportunities to increase fellowship among club members. Ensure that every member is active in a club project or function.

The CLP Best Practices Develop a comprehensive training plan that ensures Club leaders attend district training meetings Orientation is provided for new members Ongoing educational opportunities for current members Leadership skills development program for all members Develop a comprehensive training plan that ensures Club leaders attend district training meetings Orientation is provided for new members Ongoing educational opportunities for current members Leadership skills development program for all members.

Recommended Committees* Club Board As part of the CLP, it is recommended that clubs review their committee structure. The 5 recommended club committees are: Club administration - conducts activities associated with the effective operation of the club Club public relations - develops and implements plans to provide the public with information about Rotary and to promote the club’s service projects and activities 3. Membership - develops and implements a comprehensive plan for the recruitment and retention of members 4. Service projects - develops and implements educational, humanitarian, and vocational projects that address the needs of its community and communities in other countries The Rotary Foundation - develops and implements plans to support The Rotary Foundation through both financial contributions and program participation Additional committees may be appointed as needed on an annual basis. Club Administration Club Public Relations Membership Service Projects The Rotary Foundation *Additional committees can be appointed as needed on an annual basis

Recommended Committees and the Four Avenues of Service Club Board Club Administration Club Public Relations Membership Service Projects The Rotary Foundation Each club committee plays a part in advancing and strengthening club work around the Four Avenues of Service. Four Avenues of Service Club, Vocational, Community, and International Service

Implementation Timeframe Before the start of the Rotary Year (Jan – June) Incoming and current club board agrees to implement the Club Leadership Plan Club assembly held to involve all members Club board reviews the 9 components of the Club Leadership Plan Club board reviews the committee structure Clubs implementing a leadership plan may follow this suggested timeline: Six months before implementation (January-June) · A club’s current and incoming board members should meet to decide on the club’s implementation of the Club Leadership Plan. ·  After a decision has been made by club leadership, a club assembly should be held to discuss participation with all club members. This will give all members a voice and help them feel involved in the process. ·    The club board should review the nine components of the Club Leadership Plan to ensure that it meets the club goals and reflects the club’s identity. ·    The incoming board members should review the committee structure. After 1 July, clubs should pursue their goals, updating the planning guide as needed. In January, the club should assess its progress towards goals and the status of the Club Leadership Plan.

Resources Club Leadership Plan (EN-245) Frequently Asked Questions available at www.rotary.org Recommended Rotary Club Bylaws Planning Guide for Effective Rotary Clubs District governor Assistant governors District committee members The following resources are available to support clubs as the implement and operate under the Club Leadership Plan: * Club Leadership Plan (EN-245) – publication that explains how to implement the plan * Frequently Asked Questions – Answers to commonly asked questions about the Club Leadership Plan * Recommended Rotary Club Bylaws – Operating procedures for Rotary clubs that can be amended to reflect a club’s practices and procedures; Web document * Planning Guide for Effective Rotary Clubs – goals setting tool based on the effective club concept District governor – acts a consultant as clubs go through implementation steps Assistant governors – acts a consultant as clubs go through implementation steps District committees – supports work of club committees; coordinates district wide efforts * Available on www.rotary.org.

“The Club Leadership Plan helps us define our leadership roles clearly and keep our Avenues of Service focused. The recommendations in the Club Leadership Plan just make sense to us and will help us be successful in our Rotary endeavors.” Quote from the Rotary Club of Victor Valley Sunrise, Victorville, CA.