4.05 Apply correct report format.

What is a Report? Reports are used to present your research on business and academic topics. Example: A business report might be used to present information to assist in decision—making of a business related problem. An academic report would be used to present information about the United Kingdom for social studies class.

Types of Reports Unbound Reports Short reports that are prepared without binders or covers. If more than one page, held together with a staple or paper clip. Left Bound Report Longer reports prepared with binders. Left margin is wider (1.5”) to accommodate binding along the left margin. Top Bound Report Top margin is wider to accommodate binding along the top margin.

Unbound Report Short reports that are prepared without binders or covers. If more than one page, held together with a staple or paper clip. Side margins are the same. RM and LM are the same (1 inch). UNBOUND REPORT Short reports that are prepared without binders or covers. If more than one page, held together with a staple or paper clip. Side margins are the same in an unbound report, usually set at 1 inch.

Left Bound Report Longer reports prepared with binders. Left margin is wider (1.5”) to accommodate binding along the left margin. LEFT BOUND REPORT Longer reports prepared with binders. Left margin is wider (1.5) to accommodate binding along the left margin. 1.5 inch LM 1 inch RM

TM is wider to accommodate binding. Top Bound Report Top margin is wider to accommodate binding along the top margin. TOP BOUND REPORT Top margin is wider to accommodate binding along the top margin. TM is wider to accommodate binding.

Formatting an Unbound Business Report Margins Side margins are 1”. Top margin of the first page on a business report is 2”. Succeeding pages have a 1” top margin. Bottom margin is 1”, although that may vary as page-break decisions are made. Title Center the title of the report in ALL CAPS for business reports. Quadruple space between the report title and the body of the report. If the title has more than one line, double space between the main heading and the sub heading, WHALES (DS) Their Habitat (QS) Left Align the body of the report. Multiple Line Title

Formatting an Unbound Business Report Cont… Font Standard size and style font i.e. Times New Roman—12point. Paragraphs Double space the body of the report. Side Headings should be keyed at the left margin, underlined, and keyed in initial caps.

Formatting an Unbound Business Report Cont… Page numbers The 1st page is not numbered. All pages after the first have page numbers .5” from the top of the page and right aligned.

Parts of an Unbound Business Report Title Report body Side heading 2” Top Margin 1” Left Margin 1” Right Margin 1” Bottom Margin

Unbound Business Report page 2 Insert the page number ½ inch from the top of the page and right aligned. Side heading Page number

Title Pages A title page is the first page of a report. It gives: the title of a report the name of the writer the name of the school or class and the date

Format a Title Page: Use single spacing Center all lines of text horizontally Center the page vertically Set the top margin at 2 inches Type the report title in all caps and centered Press ENTER 12 or 15 times (2” or 2 ½“) and center the author’s name Then double space and key the school or class name Press ENTER 12 or 15 times (2” or 2 ½”) and key the current date

Alphabetical listing of sources Bibliography Top Margin 2 inches List the sources of information you used in writing a report Alphabetize sources by author’s last name Sources are single-spaced and formatted with a hanging indent Leave a blank line between the sources If a page number is included, place it ½ inch from top of the page Title Left Margin 1 inch Right Margin 1 inch Alphabetical listing of sources Bottom Margin 1 inch

Bibliography—Notes to Remember The bibliography is a listing of works you cited in the the report. Center the title, BIBLIOGRAPHY, in all caps, and leave a quadruple space between the title and the first entry. The first line of each entry should be aligned with the left margin. Continuation lines are indented 5 spaces from the left margin. (Hanging Indent) Separate the main parts of an entry with a period.

Bibliography—Notes to Remember Cont… Single space entries; double space between entries. Alphabetize the entries according to the last name of the author. Underline or italicize book, magazine, and newspaper titles and place quotation marks around the titles of articles, poetry, or essays The bibliography page is at the end of the report.