GUIDANCE DOCUMENT FOR USING ACTEDS FUNDING IN GOARMYED Guidance for registering in GoArmyEd (GAE) – SLIDE #2 IDP step by step guidance – SLIDE #5 GAE step by step guidance for completing a training application and SF 182 – SLIDE #17 Local National and USACE guidance – SLIDE #37 DTS step by step guidance for travel using CP-12 funding – SLIDE #38

Registering in GoArmyEd (Next 2 Slides Can Be Skipped if Registered in GAE)

Individual Development Plan (IDP) Guidance for Using ACTEDS Funding

IDP Goals are created in the “Plan” tab, and under “Goals Management”

Select Create New Professional Goal

Start and End Dates are required; Mark the “IDP Goal” box; Goal Range and ACTEDS Priority are required

Goal name is required – a specific course can be selected or a manual entry can be made - Once complete, select “Save”

After saving, goal appears in current goals After saving, goal appears in current goals. Continue to add goals until you are ready to add them to your IDP

When you are ready to add goals being “held” in current goals, move to the Individual Development Plan tab. Select “Create New IDP”

Enter a start and end date – the dates selected will dictate what appears on the IDP – select dates that cover the time period for which your goals are listed – For example, if you have a developmental assignment as a goal that is scheduled for 14 months from the date of IDP creation, and the IDP dates are for one year, the goal will not show up on IDP – there is also an option to choose “Select all (short term or long term) goals

Select “Save”

IDP is saved in “Draft” status – THERE IS MORE, DON’T STOP HERE!

Goal shows on Draft IDP – scroll to bottom and select “Submit”

IDP is in “Pending Review” status – (IDP can still be printed in this status) – Supervisor will receive notification of a pending review. Supervisor can Approve, Disapprove, or Return for action with comments and suggestions for modifications, entries Each time an individual has significant changes to IDP, a new IDP should be submitted IMPORTANT!! Be certain your supervisor listed is correct, and available – if IDP is not approved by that supervisor, it stalls a new IDP

GoArmyEd (GAE) Training Application and SF 182 Guidance

Start Here *******ALL REQUESTS FOR TRAINING MUST BE SUBMITTED AT LEAST 30 DAYS OUT

Select: IDP Course OR Education Program HQDA Centrally Funded Program *****THE MAJORITY OF TRAINING APPLICATIONS WILL BE IN THE CP-12 TRAINING AND EDUCATION CATEGORY SEE NEXT SLIDE***** (you will know if you are in one of the other programs)

Most training will be this category

First 3 fields are mandatory Must upload verification of 3 year service as ARMY CIVILIAN (recommend keeping SF50 on desktop) When complete, select “Next (Class Search)”

Use Search Function

Advanced Lookup Recommended

Using the “contains” option for any of the fields renders a more accurate and complete search

Select your vendor from search results

Complete search criteria and select “search” for uploaded classes by the specified vendor Select “I cannot find my course” (Option 2 is used most often – requestor may enter manually, title of class or developmental assignment, etc.)

Fly out box appears when “I cannot find my course” is selected Click Request SF 182

SF 182 will appear Complete all fields with your specific information Use School/Vendor search function as you did before

Use the contains function to locate vendor again

Select your school or vendor

School will populate All sections of 182 must be complete If manually entering course ID and name, get info from school or vendor If developmental assignment or other non-named training, enter text that describes training and enter any course ID (recommend using date and partial name – i.e. Cadet Command Developmental 03/18/15)

Enter tuition amount (if any) Enter travel costs (good faith estimate) When all fields are complete, select “Submit”

The Approval Actions can be checked a few days after submission – to be fully approved, 182 must have at least 3 levels of approval: Supervisor Career Program Manager HQDA G-3-5-7

Notes: You still need to “register” or contact your school or vendor – GAE is for requesting money but does not necessarily register you for a course with the vendor If you are not traveling (or CP-12 is not funding travel), simply wait for full approval of 182 – school or vendor will invoice in GAE – you have no further action If CP-12 is funding your travel, you MUST FOLLOW THE GUIDANCE EXACTLY, listed on the next slides Local National individuals: will be added to GAE – currently require manual 182 and manual travel authorization (orders) – contact CP-12 office for guidance Corps of Engineers: Submit 182 in GAE, then follow guidance of Career Program Manager (will have to process manual travel authorization (orders) or WBS as USACE does not use DTS Group requests: for regional training, group requests (182s) can be processed at the CP-12 Management Office – you will be told if your training includes a group request. If it does, the 182 will show up in your GAE record – upon approval, advance to the DTS (or appropriate travel authorization step)

Defense Travel System (DTS) Guidance For Using ACTEDS Funding

Once window pops up, select Create New Authorization Order

Complete all required fields – use your actual dates, course name, and trip description, etc. Sample shown here Select “no” for another TDY Location CP-12 does not fund rental cars – no exceptions

System will prompt you to enter return information. SELECT NOT APPLICABLE next to Conference/Event Name Select Save and Proceed

Without selecting any flights or expenses, Go to the “Review/Sign” Tab

Enter your approved 182 number in the Reference field – Scroll to bottom and select “Save” STOP HERE!!!! Do not make flight arrangements or add any expenses – Back out of DTS and DO NOT SIGN G 3/5/7 will manually add your LOA – they do not cross org. Once the LOA is placed (check your DTS periodically) you can add flights and expenses, sign and submit.