LETTER-WRITING VWO-6 -- PERIOD A -- ED 15%.

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Presentation transcript:

LETTER-WRITING VWO-6 -- PERIOD A -- ED 15%

Formal vs informal register American vs rest of ESW lay-out Nature of letter / target readership

1. 2. 3. ( 4. ) 5. 6. + 7. 8. 9. ( 10. )

Addresser Addressee Date Subject Salutation Body of Paragraphs (incl. Closing Line Valediction Name + Signature Enclosures

1. Addresser No (given and last) name Street name before house number Post codes (Dutch, British, American, other) Country abbreviations

2. Addressee House number before street name No commas Name (company) House number before street name No commas Post codes (British, American, other) Country abbreviations

Example addresses The White House 1600 Pennsylvania Ave NW Washington, DC 20500 United States of America / USA Buckingham Palace London SW1A 1AA United Kingdom / UK

Attention / Attn.: The White House Attn.: Mr. President 1600 Pennsylvania Ave NW Washington, DC 20500 United States of America / USA Apple Inc. Attn.: Mr Tim Cook 1 Infinite Loop Cupertino, CA 95014 United States of America / USA

Attention / Attn.: / c/o Penguin Books Ltd. Attn.: Staff Manager or c/o Staff Manager 80 Strand London WC2R 0RL England / UK / Great Britain

3. Date Avoid numbers-only Name of month capitalised/not abbreviated No place name 9 September 2013

4. Subject line Only in formal letters Subject content is underlined Optional Only in formal letters Subject content is underlined Subject: Your advertisement dated 28 August 2013 last

5. Salutation Addressee (function) is known? Dear John, Dear Mr Smith, Dear Mr J. Smith, Dear John Smith, Dear Professor John Smith, Dear Professor J. Smith Esq., Dear Staff Manager,

5. Salutation Addressee is unknown? USA Gentlemen: UK Dear Sir/Madam, Rest ESW Dear Sir/Madam,

Titles Mrs = Mevrouw (getrouwd) Miss = Juffrouw (ongetrouwd) Mr = Meneer Mrs = Mevrouw (getrouwd) Miss = Juffrouw (ongetrouwd) Ms = Mevrouw (huwelijkse staat onbelangrijk)

6. Body of Paragraphs (BoP) Alinea voor elke (deel)opdracht Regels overslaan tussen alinea’s Niet inspringen! Liever niet de eerste alinea met I (ik) beginnen. Wordcount is alleen de BoP incl. de Closing Line

7. Closing Line “I look forward to hearing from you,” “I hope with this letter I have given you enough information,” “I hope you will take my complaint/suggestion into consideration,” “I would very much appreciate your quick reply,” etc.

8. Valediction Addressee is known? “Yours Sincerely,” Addressee is unknown? “Yours Faithfully,”

9. Name and Signature

10. Enclosures Optional Esp. in letters of application For added information (CV, photos, etc.) Encl.: (then list items you enclosed)

Beware: Do not contract verbs, so I am instead of I’m, and cannot instead of can’t Write numbers in letters when 1-10, tens, hundreds, thousands, etc. (so nine, but also 12, three thousand, but also 3,001) English formal letters are very polite. Always make sure you use the right tone of voice for the purpose of your letter, even when complaining.

The Test Monday 11 November 2013 To be studied: This PPT Your letters + my remarks Idiom chapters 1-5

Letter Writing Timetable: First and foremost: LEARN FROM YOUR MISTAKES! Grammatical mistakes: study the rule & practise Lay-out mistakes: study this PPT Spelling mistakes: study your vocab Style mistakes: use the prefixed sentences in your TB