Umbrella Implementation at the ESRF and affiliation database project Status ZURICH - Wednesday 13 June 2012 – D. PORTE – MIS group -

TID involved in TID DAY – “Together Everyone Achieves More” Frday 8 June 2012 – D. PORTE – MIS group -

TID involved in TID DAY – “Together Everyone Achieves More” Frday 8 June 2012 – D. PORTE – MIS group -

Overlap PaNdata-ODI IT Work Packages CRISP IT Work Packages CRISP WP16 PaNdata WP3 PaNdata-ODI IT Work Packages CRISP IT Work Packages Overlap CRISP WP17 PaNdata WP4 PaNdata WP7 AAA & Affiliation Data catalogue Fast data recording Stefan Schulze Julien Savoyet Benoit Rousselle Julien Savoyet Nicola Bessone A Demonstration Presentation - Version: 0.1 (19/08/03) - Group: Demo Group -

AAA & affiliation - Status: Authentication: Prototype using a VM clone of our current SMIS system - Affiliation database: Specification - Draft already exists Implementation of the authentication with the operational SMIS system: should cost a couple of weeks (with the necessary help of PSI) Implementation of the affiliation database: Long process described later on ZURICH - Wednesday 13 June 2012 – D. PORTE – MIS group -

LAD Facility A Facility B Facility C Local User/affiliation/proposals … database User applying to carry out an experiment LAD What does an affiliation database mean in the context of a European Virtual User Office? The affiliation of people (users) using a facility for an experiment corresponds to the laboratory from which they are authorized to carry out experiments. This information gives the facility the “professional” address of the users. It also opens up the possibility make statistics. It is important to notice that users may “work” for several laboratories at any given time same. April 24th 2012 CRISP 1st Annual meeting Dominique PORTE/ESRF

EAD LAD Facility A Facility B Facility C Local User/proposals … database Common affiliation database LAD EAD Sharing the same affiliation database between facilities will help scientists a lot. The user will no longer have to register the same information several times. In addition, an affiliation record will make sure that the spelling is the same at all facilities. April 24th 2012 CRISP 1st Annual meeting Dominique PORTE/ESRF

Affiliation database: - Status What we still have to do To complete the specification: - To meet facilities ready to participate in the very first common affiliation database. Is a workshop could help for that? - To agree on a common specification - To agree on a roadmap And also - Evaluate the cost and benefits of such a database A Demonstration Presentation - Version: 0.1 (19/08/03) - Group: Demo Group -

Thanks to the pre-study and our experience at the ESRF Cost Benefits We have already updated the database schema and data => More than 6 months of work, only half of the database is now up-to-date. Duplicate entries deleted or merged. Sharing the management of entries with other facilities. A Demonstration Presentation - Version: 0.1 (19/08/03) - Group: Demo Group -

Needs adoption (at least an information) at the ESRF Executive level Political aspects: Needs adoption (at least an information) at the ESRF Executive level Needs the involvement of the ESRF User Office Potentially needs the involvement of the ESRF communication unit A Demonstration Presentation - Version: 0.1 (19/08/03) - Group: Demo Group -

Potential difficulties To agree on a common database schema (same fields, same types, same design) Having enough resources to do the job A Demonstration Presentation - Version: 0.1 (19/08/03) - Group: Demo Group -

Two progressive and sequential phases implementation - Phase 1: Setup of an Establishment database - Phase 2: Addition of general interest fields - Workshop in September/October A Demonstration Presentation - Version: 0.1 (19/08/03) - Group: Demo Group -