Resources designed for a mentoring scheme Radcliffe Department of Medicine STAMINa Thursday 27th April 2017

Range of resources Online registration and exit questionnaires (mentor and mentee) Committee and Coordinator Mentors’ biographies Electronic data Virtual library, promotion and networking

Online registration and exit questionnaires Forms available to mentors and mentees Sections mirrored to gather comparative data Fields to record outcome and/or impact on Professional development and goal setting Work/life balance and career break Developed confidence/skills to start a new career Dealing with difficulties at work

Committee and Coordinator 7 members across RDM Gender balanced Mix of admin, research, support roles and student 2-year membership Scheme Coordinator 1 day a week allocation Designs and maintains data systems Promotes the scheme: material, representation at conferences, recruitment and liaison work

Mentors’ biographies Initially gathered at registration Often include personal references to family life Updated on an annual basis Can document career progression from one year to another Selection offered to mentees who rank by preference

Electronic data System currently based in Excel Pros: Cheap and functional set up from start No relational database knowledge required Easy sharing of data Easy export from online forms in csv format Cons: Limited analysis of complex data Cleaning up old data from online forms is crucial Snap shot view rather than trend observation 

Virtual library and promotional materials Support: handbook, leaflet, poster, promotional slide, podcast, research articles, training Promotion: Events (e.g. symposia, conferences) Departmental newsletter Key stages of employees’ and students’ life Branching out! Mentors and mentees matched to individuals outside the scheme (e.g. niche areas of expertise) Networking with others (e.g. STAMINa, University of Oxford mentoring schemes)