HILLSBOROUGH COUNTY AFFORDABLE HOUSING SERVICES COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Request for Proposal Technical Workshop April 12, 2016

Introduction Process Eligibility Requirements Eligible Activities Ineligible Activities Types of Projects Application Checklist The Application Deadline Quarterly Reports/Monitoring Environmental Review Other Regulatory Requirements

Application Process Contract Completion RFP Application Technical Assistance Workshop RFP Application Notice Action Plan Adoption Application Workshop Public Comment Period Application Review Notification of Status Draft Action Plan

Eligibility Requirements Must be a CDBG Eligible Activity Must meet a National Objective Benefit to low & moderate income Prevention/eliminate blight Meet an urgent community need (Not eligible for the purpose of this RFP process)

Strategic Outcomes Identified by Hillsborough County Administration 1. Create safe, attractive communities that residents are proud to call home. 2. Create a strong and sustainable local economy. 3. Create healthy and enjoyable places to live, work and play. 4. Provide self-sufficiency and quality of life for those who need help. 5. Create a safe and effective transportation network that keeps pace with demand. 6. Provide reliable, cost-effective, secure infrastructure that minimizes environmental impacts.  

Performance Measurements One of three Objectives Provides Suitable Living Environment Provides Decent Housing Creates Economic Opportunities One of three Outcomes Increased Availability and Accessibility Increased Affordability Increased Sustainability

CDBG Eligible Activities Acquisition of Real Property Public Facilities and Improvements Public Services Housing Rehabilitation Special Economic Development Infrastructure Façade Improvements Homeownership Counseling * Not all activities are noted

Public Services Public Services must be a new service or expanded service Minimum request is $30,000 Maximum request $100,000 Provision of public services ( including labor, supplies and materials), including but not limited to the following: Senior Services Health Services Child Care Youth Services Crime Prevention Fair Housing Counseling Employment Training Handicapped Services Transportation Services Other Public Service Needs

Ineligible Activities* Political activities, Income payments Construction of new housing Operating and maintenance expenses Furniture/Equipment *May include other activities.

Examples of Projects Area benefit activities - water, sewer, sidewalks - neighborhood improvements such as a park Limited Clientele - housing for specific group ( disabled, youths at risk, domestic violence clients, etc.) - services for specific group ( homeless, seniors, etc.) Housing activities - transitional shelters- considered a public facility - convert non-residential to permanent housing

CDBG Guide to National Objectives & Eligible Activities Resources CDBG Guide to National Objectives & Eligible Activities Located at: https://www.hudexchange.info/resource/89/community-development-block-grant-program-cdbg-guide-to-national-objectives-and-eligible-activities-for-entitlement-communities/

Priority of Selection Meets one or more of Hillsborough County’s Strategic Outcomes, and CDBG Goals and Objectives Leverage other Resources Is Ready to Proceed - Phased or Fully Funded Financial Capacity Past Performance/New Subrecipients Other items on the chart in the Instructions

Application Checklist Proposal Checklist General Information/Project Information Grant Administration Project Eligibility and National Objective Beneficiary Data-keep in mind the ¼ reports Performance Measure related to the Con Plan Compliance with monitoring visits Consolidated Plan Strategies and Priorities

Application Checklist Cont. Detailed Project Information Details on Construction Projects Project Budget/Cost Estimates Financial Documentation Certification Letters of Support (Non Governmental Please) Other Documentation- Non Profit Status, List of Board of Directors, Articles of Incorporation, Current Certified Financial Statement and most recent Audit, Organizational Chart

Application Checklist Cont. Affidavit of Standards for Financial Management Conflict of Interest Certification Signature Authorization and Request for Funding Certification Environmental Acknowledgement

The Application Two Applications – Please select the correct one: 1. Public Facility Projects 2. Public Services, Housing Activities and Economic Development projects

Application Deadline Date is April 25, at 3PM!! Late or incomplete applications are ineligible Please keep responses to questions as brief as possible Keep application pages in numerical order Project title please limit to no more than 40 characters

Deadline Application Deadline AHS Staff Contact Monday April 25, 2015 Michael Marshall, 813/274-6649 marshallmw@hillsboroughcounty.org Before 3:00 p.m. Maureen Calderaro, 813/274-6657 calderarom@hillsboroughcounty.org

Application Process Two-phased process for external applicants Preliminary Approval Supplemental information may be requested Presentation to Evaluation Committee Additional information necessary for final approval Deadline for submitting additional information

Supplemental Information May Include the following: Signed W-9 if not on file or signer’s have changed

Funding Process Notification - Mid Summer. No funds are to be spent until the environmental review is complete and the funding agreement is fully executed Funds available October 1st Only an executed County Agreement approved by BOCC is a firm commitment of funds.

Subrecipient Technical Assistance Required Participation in a Technical Assistance Workshop One-on-One Technical Assistance Often results during monitoring visits. Subrecipient may request.

Funding Agreement Provisions Record Keeping Insurance Reporting Other Requirements

Quarterly Reports Contract Requirement Allows staff to monitor program & financial performance Helps to identify performance or compliance problems early Required regardless of the level of activity Project accomplishment data is required in IDIS to report both the progress and completion of an activity

What is Monitoring? A system of measures and procedures that: Supports compliance with State & Federal Regulations Assures correction when non-compliance is identified Drives and supports the department and the organizations efforts for improved results.

Monitoring Two Methods of Monitoring Desk – project information is requested and reviewed in hose to ensure it is complete and accurate. Internal & Onsite – review of program and financial records, files, supporting documentation, policies and procedures.

Environmental Assessment Process Environmental Review Records Exempt or Excluded Activities Must be completed before the funding agreement is approved and any work begins on the Project

Labor Relations Davis Bacon Act requires the payment of prevailing wage rates (as determined by the US Dept. of Labor) to all laborers and mechanics on Federal government construction projects. Construction includes alteration, new construction, demolition, rehabilitation and/or repair of federally supported projects. CDBG Expenditures over $2,000

Labor Relations Section 3 Act requires that low income wage earners be considered for any new hiring on projects over $100,000. Both Acts requires semi annual reporting of contractors on the site. Certified Payrolls are required weekly for construction projects.

Have a Great Day! And Good Luck With Your Application!