Title I Categorical Equipment Requirements New Coordinator’s Meeting August 2017 Intro myself, positon

Objective To develop a clear understanding of the topics stated below; Introduction to the year end Categorical Equipment Inventory (CEI) Completing a Physical Check Identifying items to be “Red Tagged” Completing Disposal of Equipment (DOE) forms Submitting the CEI and DOE Read aloud, let them know that this is only an introduction. Will go into more depth later.

Sample Categorical Equipment Inventory Ask how many have seen this document before? The CEI is a historical document that contains equipment (technology) purchased with categorical funds (explain categorical). For the purpose of simplifying the presentation, we will focus on Title I. There are 4 parts. Discuss each part. Items in green must be updated, Section II only if equipment was not purchased and listed in Section III Note the disposition for the items in yellow and blue Discuss the responsibility for maintaining this form

Physical Check of Equipment A physical check must be conducted at least once every two years The results of the inventory check must be reconciled with the inventory records The school site must identify staff to conduct the physical check Ongoing You can assign a tech or an aide to help, but ultimately the Title I Coordinator and the Principal will be held responsible.

Red Equipment Labels All categorically-funded equipment costing $500 or more must be labeled Recommendation: Label “small & attractive” items costing less than $500 Labels can be obtained from FSEP or LD Title I Coordinators Labels should be firmly affixed to each item when received and include the following: Funding Source School Name Purchase/Delivery Date Serial Number

Disposal of Equipment Salvaged Stolen Unusable Disposal of Equipment Form must be completed if Disposition Status is: Salvaged Stolen Unusable Make sure to enter Police Report number or Salvage Date in the “Reason for Removal” column Must have the principal’s signature Discuss where to find this, make the connection between the items listed here and on the CEI.

Submitting your CEI FSEP@lausd.net Email the spreadsheet (Attachment B) in excel format to Federal and State Education Programs (FSEP) after all equipment has been received for the current school year; FSEP@lausd.net Subject line: School Name_CEI_2016-2017 Please put the name of your school

Final Thoughts Contact FSEP for a copy of your CEI. Determine whether a physical check will be needed for this year. If it was not completed last year, complete the Categorical Equipment Inventory by adding all new purchases to last year’s CEI. Label all equipment purchased with Categorical funds valued at $500 or more. Complete a Disposal of Equipment (DOE) form if applicable. See Bul- 3508.7 for guidance in disposal of equipment. Email the CEI in excel format and a copy of the DOE to FSEP (FSEP@lausd.net).

Questions? Hector Arancibia Hector Arteaga hja8803@lausd.net 213.241.7041 Hector Arteaga hxa7130@lausd.net 213.241.6990