Curriculum Management - General Training 25 October – 2 to 4pm 8 November – 2 to 4pm 22 November – 2 to 4pm 6 December – 2 to 4pm

Training content Test system and Live system Personal system set-up General navigation Guides User guides “Entity guides” Overview of system processes & approval routes Demo of course changes and a new course proposal Training in the Test system Genuine changes in Live system Curriculum Management System – General Training

Links Recommended browser: Internet Explorer Live system: Links on Staffnet page Teaching and Learning > Academic Quality Handbook > Course and Programme Approval Blue header Test system: Red header Curriculum Management System – General Training

Personal system set-up Dashboard(s) – set as default Microsoft notifications (These are only necessary the first time you log in) See Initial Set-up Guide for further info Curriculum Management System – General Training

General System Navigation Dashboards – provide an overview “Academic” Views Expand for more info Home button Help button Blue text = link! Curriculum Management System – General Training

Emails Curriculum Management System – General Training

Supporting Materials User Guides School Admin User Guide Author User Guide for Courses Course Changes Flowchart Author User Guide for Programmes How to Use Microsoft Dynamics Curriculum Management Entity Guides Email queries to senas@abdn.ac.uk Curriculum Management System – General Training

Security Roles “School Admin” role Can create the Curriculum record Can access the “submit” button “Academic” role Completes the details of the change or proposal Curriculum Management System – General Training

Curriculum Management Processes Curriculum Management System – General Training

Curriculum Management Processes Courses: New Course Course Changes Minor Intermediate Major Timetabling Course Withdrawal Programmes: New Programme Business Case Programme Modification Programme Withdrawal Curriculum Management System – General Training

Course Change Processes Minor Change No approval needed Intermediate Change Academic Services Major Change QAC Timetable Team (if appropriate) Timetable Change QAC (if total hours changed by 30% or more) Timetable Team Major Change Intermediate Change All other fields Minor Change Co-ordinator JACS Code(s) Catalogue Overview Associated Costs Timetable Change Parent School Cost Centre(s) Catalogue Description Curriculum Management System – General Training

New Courses – Master & Variant Master Information School Catalogue Overview (Marketing)/Description Subject Credits JACS Code(s) Programme Year Intended Learning Outcomes Type (UG/PG) Variant Information Code Cost Centre(s) Co-ordinator(s) Requisites Location/Online Teaching Patterns Sub Session Assessments Cap Associated Costs Approval Route Quality Assurance -> Academic Services -> Timetable Team Curriculum Management System – General Training

Workflow Process This is necessary! (Otherwise changes will not take effect) Different types of change will have different stages Flag shows the active stage Coloured tab shows where you currently are Click where the flag is to view the active stage Next Stage button moves the flag to the next stage Curriculum Management System – General Training

Checks Effective Academic Year – has it been updated? We have imported as much data as we could however some was not possible for some or all records. Assessments/Resit Assessments Associated Costs Intended Learning Outcomes Parent School/Contributing School Co-ordinators The first time a record is changed, recommend this is completed. Very minor changes – contact senas@abdn.ac.uk for advice. Curriculum Management System – General Training

Submit for Approval Only people with the School Admin role can submit records for approval Notification process for Authors to alert School Admin when the record is ready. Email a Link, or contact off-system Curriculum Management System – General Training

Demonstrations Course changes New Course Curriculum Management System – General Training

New Course Process School Admin creates a new Curriculum Record, for “Course: New” 1. “Master” = core info Mandatory questions Everything else 2. “Variant” = details Curriculum Management System – General Training

Any Questions? studentlifecycle@abdn.ac.uk