Mauro Morandin & Antoine Daël CERN Procurement Through functional specifications versus build-to-print Is it an important issue ? Mauro Morandin & Antoine Daël 26/09/2017 14th ILO Forum CERN Council Chamber

14th ILO Forum CERN Council Chamber Outline Introduction ( Mauro) Case study 1 ( Mauro) : Power converter Case Study 2 ( Antoine) : Magnets Case Study 3 & 4( Antoine) : Collimators & HVAC Comments and potential evolutions : Mauro Comments and potential evolutions : Antoine Conclusion and next steps : Mauro & Antoine 26/09/2017 14th ILO Forum CERN Council Chamber

14th ILO Forum CERN Council Chamber Is it an important question ? My answer is YES The answer to the question « are the functional specifications better or more suitable than build to print order » is not binary : Yes or No I like to rephrase the question 26/09/2017 14th ILO Forum CERN Council Chamber

14th ILO Forum CERN Council Chamber Fully functional specifications Fully « build to print » ? And the question may be rephrased : case by case where to put the cursor ? 26/09/2017 14th ILO Forum CERN Council Chamber

14th ILO Forum CERN Council Chamber Case Study 2 ( Antoine) : Magnets Conventional magnets and superconducting magnets In the case of conventional magnets , CERN will usually give just a principle design , interface definition with implementation constraints and requested performances WHY ? Because many companies have now the competences to design and build conventional magnets and CERN should not do what European industry can do. In the case of superconducting magnets , CERN will usually give a fully detailed design and drawings which are very close to fabrication drawings. And CERN keeps the functional responsibility WHY ? Because no company has the necessary full skil to design frontier edge magnets and some of the procurements have to be launched well in advance to meet schedule 26/09/2017 14th ILO Forum CERN Council Chamber

14th ILO Forum CERN Council Chamber Where to put the cursor ? Conventional magnets : we are very close to fully functional specifications but not 100% because a preliminary design is always useful to fix all the interface details Fully functional specifications Fully « build to print » 26/09/2017 14th ILO Forum CERN Council Chamber

14th ILO Forum CERN Council Chamber Where to put the cursor ? Fully functional specifications Superconducting magnets : we are on the build to print model but not 100% because the fabrication drawings , in the workshop, are always reviewed by the Company. Fully « build to print » 26/09/2017 14th ILO Forum CERN Council Chamber

Case Study 3 ( Antoine) : Collimators The procurement strategy for the new HL-LHC collimators at present involves four major contracts : the supply of raw material for the jaws’ back-stiffener, the supply of low-impedance absorbing blocks, the supply of cradles and supports, a final contract for the remaining mechanical manufacturing and assembly Additional components will be purchased using standard price inquiries or invitations to tender We can hardly imagine to procure these sophisticated and so critical equipment on the basis of functional specifications 26/09/2017 14th ILO Forum CERN Council Chamber

14th ILO Forum CERN Council Chamber Where to put the cursor ? Fully functional specifications COLLIMATORS : very close to 100% Fully « build to print » 26/09/2017 14th ILO Forum CERN Council Chamber

Case Study 4 ( Antoine) : HVAC CERN’s cooling and ventilation systems consist of 4 000 heating, ventilation and air-conditioning (HVAC) installations, cooling and fluid distribution facilities, compressed-air and demineralised water production plants, fire-fighting systems, discharge pumping stations and waste-water pumping systems. This equipment is critical for safety and for the operation of the accelerators and the experiments. New large scale facilities , like ITER or ESS , are contracting “turn-key” and the scope includes operation and maintenance. This method is difficult in a existing facility but evolution may be discussed 26/09/2017 14th ILO Forum CERN Council Chamber

14th ILO Forum CERN Council Chamber Where to put the cursor ? Fully functional specifications HVAC ? Fully « build to print » 26/09/2017 14th ILO Forum CERN Council Chamber

14th ILO Forum CERN Council Chamber Comments and potential evolutions : Antoine Why CERN is more often on the “Buid to print” side ? Because equipment are usually specific and highly sophisticated Because the main duty of CERN being to serve Physics by operating the accelerator chain, CERN teams need to master completely those equipment Because CERN has internally very powerful and competent engineering teams able to produce the suitable detailed designs Also present CERN good practices are consistent with the procurement rules I am personnally in favor of suitable evolutions , mainly in the procurement of conventional hardware , especially when available « from the shelf » or easy to develop in European industry 26/09/2017 14th ILO Forum CERN Council Chamber