Risk management - HIRAC awareness presentation

RISK MANAGEMENT

INTRODUCTION INTRODUCTION This presentation will address the UCG HIRAC Procedure… 1. Risk Management Overview 2. Risk Identification & Planning 3. Risk Assessment 4. Controlling the Risk 5. Monitoring and Review 6. Applicable Forms

1. RISK MANAGEMENT OVERVIEW ‘Universal Communications Group is committed to embedding the risk management philosophy into ALL levels and operations of the business’

1. RISK MANAGEMENT OVERVIEW AS 4801 Occupational Health and safety Management Systems AS 9001 Quality Management Systems Applies to the Financial and Commercial, and well as Health, Safety aspects of the business AS14001 Environmental Management Systems Applies to the Environmental aspects of the business

ONLY the UCG Risk Management Standard shall be used 3. RISK ASSESSMENT 3. RISK ASSESSMENT ONLY the UCG Risk Management Standard shall be used Residual Risk includes current controls when assessing the risk A pre start risk assessment shall be conducted for all workers on their first day on site and prior to commencing work each day or shift on every worksite. Risks shall be prioritised by evaluating Residual Risk Risk assessments shall be led by suitably competent personnel with skills commensurate with the level of complexity

Calculating Residual Risk: 3. RISK ASSESSMENT 3. RISK ASSESSMENT Calculating Residual Risk: Insignificant Minor Moderate Major Critical Almost Likely Possible Unlikely Rare Certain HIGH 15 10 EXTREME 6 3 1 MODERATE 19 14 9 5 2 LOW 22 18 13 8 4 24 21 17 12 7 25 23 20 16 11 CATEGORY CRITERIA ALMOST CERTAIN Greater than 90% probability, or it has happened before or happens often, or could occur within "days to months". LIKELY Greater than 50% probability, or could easily happen, or could occur within "weeks or months". POSSIBLE Greater than 10% probability, or could happen, may have occurred before, or could occur within "a year or so". UNLIKELY Greater than 1% probability, or hasn't happened yet but could occur, or could occur "after several years". RARE Less than 1% probability, conceivable but only in extreme circumstances, exceptionally unlikely even in the longer term, or a "100 year event".

HAZARD IDENTIFICATION A Hazard is “A situation or condition with the potential for harm in terms of: Human injury or ill health Damage to property Damage to the environment, or a combination of these” Hazard A Source of Danger

Oil on floor Uneven surfaces Chemicals Sensitive environments TYPES OF HAZARDS TYPES OF HAZARDS Uneven surfaces Oil on floor Chemicals Sensitive environments Heavy objects Mechanical force Heights Lack of knowledge Electricity Noise Sharp objects Not following rules Uncontrolled discharge Lack of training

Risk Exposure to the danger DEFINITION DEFINITION Risk Risk is the chance at something happening that will have an impact upon objectives. Risk is measured in terms of consequence and likelihood (AS/NZS 4360-2004) RISK = CONSEQUENCE X Likelihood Exposure to the danger

WHAT IS A CONSEQUENCE? WHAT IS A CONSEQUENCE? The outcome of an event or situation. Usually a loss or injury to people, plant, equipment or the environment.

The chances or probability of a hazard causing an event WHAT IS THE LIKELIHOOD? WHAT IS THE LIKELIHOOD? The chances or probability of a hazard causing an event

Authority for Continued Toleration of Residual Risk 3. RISK ASSESSMENT 3. RISK ASSESSMENT Action required for OHS&E risks Table 5: Prioritisation of OHS&E Risk Residual Risk Level Action Required Authority for Continued Toleration of Residual Risk   Extreme Immediately cease the activity Not accepted under any circumstance unless authorised by CEO High Initiate steps to further control the risk Project Management Team Member Moderate Review for improvement opportunities. Closely monitor the effectiveness of existing risk controls Supervisor Low Monitor the effectiveness of risk controls. Reduce the risk further if practicable. Worker

Authority for Continued Toleration of Residual Risk 3. RISK ASSESSMENT 3. RISK ASSESSMENT Action required for Other risks Table 6: Prioritisation of Financial & Commercial Risk Residual Risk Rating Suggested Action Authority for Continued Toleration of Residual Risk Extreme Take action to reduce the residual risk to B or below UCG Board High Plan to deal with in keeping with the business plan Universal Communications Group CEO Moderate Plan in keeping with all other priorities. CFO Low Lower priority. Will still require attention. Operations Manager

Hierarchy of Controls for OHS&E risks 4. CONTROLLING RISK 4. CONTROLLING RISK Hierarchy of Controls for OHS&E risks

WORKERS SHOULD NOT FACE HIGH RISKS PROGRESSIVE RISK REDUCTION PROGRESSIVE RISK REDUCTION WORKERS SHOULD NOT FACE HIGH RISKS Pre Tender Safety in Design Procedures & Rules Level of Risk SWMS Behavioural change Safety observations

There are 5 levels of RCE: Satisfactory Improving Poor Very Poor None 4. CONTROLLING RISK 4. CONTROLLING RISK The Risk Control Effectiveness (RCE) shall be used to measure the effectiveness of controls There are 5 levels of RCE: Satisfactory Improving Poor Very Poor None If RCE is less than Satisfactory, additional controls are required

REVIEW OF RISK CONTROLS 5. MONITORING AND REVIEW 4. CONTROLLING RISK REVIEW OF RISK CONTROLS The effectiveness of risk controls shall be monitored using: Audits (internal and external) Inspections Consultation The frequency and method shall be commensurate with the Residual Risk level

REVIEW OF RISK REGISTERS 5. MONITORING AND REVIEW 4. CONTROLLING RISK REVIEW OF RISK REGISTERS Responsible Managers shall ensure site/project Risk Registers are reviewed on a minimum basis of every month for the first three months of the project and three months thereafter or immediately following any significant incident or change of scope of works affecting the site/project. Including new High risk plant or following an incident or near miss Review

REVIEW OF RISK ASSESSMENTS & DOCUMENTS 5. MONITORING AND REVIEW 4. CONTROLLING RISK REVIEW OF RISK ASSESSMENTS & DOCUMENTS Risk Assessments & related documents shall be reviewed Regularly: Plant or equipment or substances Risk register Safe work method statements Safety management plans OR following Incidents, New Processes, Equipment or Substances or Legislative Changes

6. APPLICABLE FORMS 6. APPLICABLE FORMS FORM WHEN USED UCG-SM-F006 Plant Risk Assessment ALL plant must have a Risk Assessment Includes subcontractor and hired plant UCG-SM-F007 Working at Heights Risk Assessment ALL times where there is a risk of falling greater than 2m (Forms part of Working at Heights Permit) UCG-SM-F001 Worksite Hazard Identification and Risk Assessment MUST be completed before starting work each day on a project work site or following any change to a project worksite which may affect health, safety or environment.

6. APPLICABLE FORMS 6. APPLICABLE FORMS FORM WHEN USED Determines a safe method of work for a task A SWMS or equivalent is mandatory prior to carrying out any High Risk activity UCG-WMS-000 Safe Work Method Statement UCG-SM-Pr025F1 Traffic Management Risk Assessment Applies to Mobile, Short Term and Very Short Term works on roads Determines a safe method of work for a task A JSA or equivalent is mandatory prior to carrying out any potentially hazardous activity FM004e Job Safety Analysis (JSA) UCG-SM-F006 Hazardous Chemicals & Dangerous Goods Risk Assessment MUST be completed for all hazardous chemicals or dangerous goods on site

6. APPLICABLE FORMS 6. APPLICABLE FORMS FORM WHEN USED Used to report workplace Incidents or Hazards UCG-SM-PR028F4 Incident/Hazard Report -Used to record compliance or Non- conformance to Safe work Procedures UCG-SM-F016 Safety Observation -Used to record Project risks and controls On any Fixed worksite, office, store or Project and updated through the life of the project as risks are identified UCG-SM-R000 Risk Register

5. MONITORING AND REVIEW 4. CONTROLLING RISK RISK ASSESSMENTS A Risk Assessment Pre start meeting shall be conducted: For all workers on their first day on site

QUESTIONS QUERIES COMMENTS DEFINITION QUESTIONS QUERIES COMMENTS