EGMS Pre-Proposal Conference Educational Grant Management System (EGMS) Conference Call Via Zoom and Phone September 11, 2017 10:00 – 11:00 AM Pacific Time

Agenda Educational Grant Management System (EGMS) Getting Connected Welcome and Topics Join the Zoom meeting: https://zoom.us/j/2185486446 Dial in for audio: 218-548-6446 Access Code: 411222# Only use the phone or we won’t be able to hear you. Getting Connected OSPI Team Bidder Introductions Purpose of the Meeting Project Objectives RFP Highlights and Questions Next Steps Educational Grant Management System (EGMS)

OSPI EGMS Project Team Lisa Dawn-Fisher Jennifer Carrougher Executive Sponsor, Chief Financial Officer Jennifer Carrougher Program Sponsor, Federal and Fiscal Policy Director Curtis Richardson Project Manager Greg Beck Applications Development Director Curtis Richardson PMO Director Ted Loran Network Operations Director Brenda Merritt Contract Coordinator Eric Thornburgh Support Project Manager

Bidder Introductions Name, Role, Company, and Location

Purpose of the Meeting Provide OSPI with an opportunity to clarify RFP ambiguities Provide bidders with an opportunity to ask questions Share Important Notes OSPI verbal responses are not binding Q/As will be posted on WEBS

Project Objective Implement a statewide Educational Grant Management System (EGMS): Every Student Success Act (ESSA) is driving the need for a solution that provides a consolidated application that will allow multiple programs to contribute to one grant. It should also provide an intuitive way for program staff to create a form and have it published to grantees. Those grantees should be able to view, share, and update the requested information for OSPI review and processing. OSPI should be able to use that data to create reports for grant supervisors and submitters to determine if the funds were effectively used in the program and see what results were attained with grant funds.

Request for Proposal (RFP) Highlights Bidder Questions Notes regarding the RFP Ask your questions to gain clarity Highlight risks we might have missed Can you produce a quality bid

RFP Next Steps Educational Grant Management System (EGMS) Meeting Q/A posted - Sep 14, 2017 Final Q/A Posted - Sep 25, 2017 Proposal Due - Nov 2, 2017 3 PM Oral Presentations - Nov 13-17, 2017 (Please Block This Time) Announce Apparent Successful Bidder - Nov 27, 2017 Anticipated Contract Start - Jan 8, 2018 Educational Grant Management System (EGMS)