Weilgut MindPlan 3.0 User Demo Sample business case: Develop and carry out a communication program for a new product’s launch & manage a global team Pre-version for MindPlan 3.0, available as Lotus Notes 8 Composite Application at Lotusphere January 2008 start

… As Simple As A Phone Call Brainstorming Concept Work Breakdown Structure Milestones & Dates Resource Planning Meeting & Workshop Management Project Progress Monitoring Workflows in MindPlan during the entire project Project Phases Concept & Planning Realization Closure Project Coordination & Schedule Milestones Kick-off Steering committee meeting I Steering committee meeting II Management Meetings Final meeting Project start Product launch event All pre-work done Project closure 2 5 1 3 Final rehearsal 4 next

Brainstorming With Your Team Work Breakdown Structure Milestones & Dates Resource Planning Meeting & Workshop Management Project Progress Monitoring Brainstorming Concept Collect topics in real teamwork via beamer or virtual teamwork via Sametime … Click … or create topics each co-worker individually at different PCs next

Develop Concept next Insert pre-defined map fragments with one click! Work Breakdown Structure Milestones & Dates Resource Planning Meeting & Workshop Management Project Progress Monitoring Brainstorming Concept Insert pre-defined map fragments with one click! next

Develop Concept next Duplicate topics Allocate to project phases Work Breakdown Structure Milestones & Dates Resource Planning Meeting & Workshop Management Project Progress Monitoring Brainstorming Concept Duplicate topics Allocate to project phases next

Convert To Project Functionalities Work Breakdown Structure Milestones & Dates Resource Planning Meeting & Workshop Management Project Progress Monitoring Brainstorming Concept Give branches work package attribute Click next

Define Responsibles next Assign responsible for work package Work Breakdown Structure Milestones & Dates Resource Planning Meeting & Workshop Management Project Progress Monitoring Brainstorming Concept Assign responsible for work package next

Define Responsibles next Click Work Breakdown Structure Milestones & Dates Resource Planning Meeting & Workshop Management Project Progress Monitoring Brainstorming Concept Click Assign resource, insert effort and costs next

View newly created content in the Gantt editor Switch to Gantt View Work Breakdown Structure Milestones & Dates Resource Planning Meeting & Workshop Management Project Progress Monitoring Brainstorming Concept View newly created content in the Gantt editor next

Check Cost Development Work Breakdown Structure Milestones & Dates Resource Planning Meeting & Workshop Management Project Progress Monitoring Brainstorming Concept Accumulation for immediate cost transparency next

Insert Project Schedule Milestones Work Breakdown Structure Milestones & Dates Resource Planning Meeting & Workshop Management Project Progress Monitoring Brainstorming Brainstorming Concept Konzept Milestones Project start Product launch event All pre-work done Project closure 2 5 1 3 Final rehearsal 4 Insert milestones Fill in responsible and date, monitor progress by giving a status attribute Insert Project Schedule Click next

Schedule Milestones next Click Schedule milestones in Gantt Work Breakdown Structure Milestones & Dates Resource Planning Meeting & Workshop Management Project Progress Monitoring Brainstorming Brainstorming Concept Konzept Click Schedule milestones in Gantt Define milestone time with your cursor next

Assign Resources & Costs Work Breakdown Structure Milestones & Dates Resource Planning Meeting & Workshop Management Project Progress Monitoring Brainstorming Brainstorming Konzept Concept Create activity Pursue content Define resource, priority, effort, cost, and status next

Schedule Activities With Gantt Click Work Breakdown Structure Milestones & Dates Resource Planning Meeting & Workshop Management Project Progress Monitoring Brainstorming Brainstorming Konzept Concept “critical” “okay” Check critical peaks and adapt respective resource planning Detailed planning on activity level in Gantt next

Resource Plan As Gantt Chart Work Breakdown Structure Milestones & Dates Resource Planning Meeting & Workshop Management Project Progress Monitoring Click Brainstorming Brainstorming Concept Konzept This view enables a complete overview & direct adaptation next

Schedule Meetings next Click Create new meeting agenda Work Breakdown Structure Milestones & Dates Resource Planning Meeting & Workshop Management Project Progress Monitoring Brainstorming Brainstorming Concept Konzept Create new meeting agenda Click next

Create Agenda next Insert agenda title and detailed information Work Breakdown Structure Milestones & Dates Resource Planning Meeting & Workshop Management Project Progress Monitoring Brainstorming Brainstorming Concept Konzept Insert agenda title and detailed information next

Create Agenda next Click Insert date, start, participants and location Work Breakdown Structure Milestones & Dates Resource Planning Meeting & Workshop Management Project Progress Monitoring Brainstorming Brainstorming Konzept Concept Click Insert date, start, participants and location next

Create Agenda next Create topics Work Breakdown Structure Milestones & Dates Resource Planning Meeting & Workshop Management Project Progress Monitoring Brainstorming Brainstorming Concept Konzept Create topics Use automatic calculation to get meeting end next

Send Invitation next Click Click Click Start Notes invitation Work Breakdown Structure Milestones & Dates Resource Planning Meeting & Workshop Management Project Progress Monitoring Brainstorming Brainstorming Concept Konzept Click Click Start Notes invitation next

Your Project At A Glance Work Breakdown Structure Milestones & Dates Resource Planning Meeting & Workshop Management Project Progress Monitoring Brainstorming Brainstorming Konzept Concept Click Use elaborate analyses All branches with milestone attributes in a sequence, in this example project milestones and management meetings next

Exceeding Target Duration Click Work Breakdown Structure Milestones & Dates Resource Planning Meeting & Workshop Management Project Progress Monitoring Brainstorming Brainstorming Konzept Concept “critical“ next

Cost Deviation View next Click “critical“ Work Breakdown Structure Milestones & Dates Resource Planning Meeting & Workshop Management Project Progress Monitoring Brainstorming Brainstorming Konzept Concept “critical“ next

Cost Deviation View next Click Work Breakdown Structure Milestones & Dates Resource Planning Meeting & Workshop Management Project Progress Monitoring Brainstorming Brainstorming Konzept Concept Click Choose or define more elaborate analyses “critical“ next

Don‘t hesitate to contact us for more information! Wolfgang Holler Gunter Friedmann Phone: +49 7243 5466-0 Haus Weilgut GmbH Computer Conception Einsteinstrasse 20 76275 Ettlingen Germany www.mindplan.com