Ubc survey tool community engagement event November 30, 2016

agenda Overview of UBC Survey Tool Replacement solution timeline Current Status Background of FluidSurveys Replacement solution timeline What’s next? Additional questions

Overview of ubc survey tool

Background of fluidsurveys agreement With BCNET, UBC established its agreement with FluidSurveys in spring 2015 for a three year contract An important element of FluidSurveys selection was that FluidSurvey’s cloud infrastructure was hosted in Canada, making it FIPPA compliant At the time of SurveyMonkey's acquirement of FluidSurveys, there were no plans to change FluidSurveys’ infrastructure FluidSurveys is contractually obligated to provide UBC one year notice if it decides to terminate its contract

CURRENT STATUS SurveyMonkey announced this summer that they will be shutting down FluidSurveys next fall UBC’s contract with FluidSurveys will last till the end of the academic school year (June 30, 2017) We have partnered with BCNET to search for a replacement solution that provides equivalent functionality and is compliant with BC privacy legislation A Request for Proposal was posted on October 26, 2016

Replacement solution timeline

timeline October November January March June Select replacement solution Implement replacement solution and launch migration plan FluidSurveys ends Post RFP Close RFP

What’s next?

What’s next Request for proposal closed on November 22, 2016 A selection committee will be established by BCNET to review the proposals A solution will be selected by early 2017 and implemented by spring 2017 A migration plan will be communicated once the selection of the solution has been finalized Please visit www.it.ubc.ca/survey for the latest updates

Questions

Feedback

Please visit www.it.ubc.ca/survey for the latest updates.