Operational/non-traditional uses of REDCap Leila Deering , Chris Kadolph, Nick Shortt, Cristobal Carvajal

Introduction to the Team Medical Research Institute of New Zealand [MRINZ] Nick Shortt http://www.mrinz.ac.nz Marshfield Clinic Research Institute [MCRI] Leila Deering Chris Kadolph http://marshfieldresearch.org/ Clinica Alemana de Santiago Cristobal Carvajal https://portal.alemana.cl/

Expense Reporting Issues to overcome: Solutions: Needs to be straight forward and quick to complete. Needs to be able to be completed by staff not on site. Personnel dealing with expense claims don’t have frequent use of REDCap. Solutions: Use a public survey (no need to log in and can be completed anywhere). Use REDCap’s built in email function to send itemised summaries. Include a link to the individual record in the email (limits navigation in REDCap). [MRINZ]

Expense form Nothing fancy. Just a simple survey with sections for 10 reimbursable items. Each new section appears once the previous one has been completed. Each section includes an upload field for a copy of the receipt. [MRINZ]

Hook Utilises Andy Martins hook framework. Uses PHP to send obtain data from survey, dynamically create table rows and send the email. Uses HTML to structure the email message. Uses CSS to improve the look of the email. [MRINZ]

Email Output [MRINZ]

Volunteer Support Issues to overcome Solutions A large volunteer-based staff without access to the EMR Support for day to day operations Prioritized patient follow-up (call lists) Comprehensive view of patient information for decision support Reporting Solutions Plugins to support the customized views of patient information Hooks to support automated tasks based on certain conditions Cron jobs for emailing weekly progress reports [MCRI]

Plugins – List Dashboard [MCRI]

Plugins – Patient Dashboard [MCRI]

Plugins – Patient Dashboard (cont) [MCRI]

Hooks Redirect from record_home to the patient dashboard Maintains patient context Removes need for extra clicks to regain that context Does not redirect under certain situations (i.e. new record) Lost to follow-up Mark pending referral forms as lost, when lost is indicated in comm. Log Project logo [MCRI]

Cron Jobs Cron set up in REDCap table to execute a NOAUTH plugin Secured with an ‘api key’ Windows scheduled task executes cron.php Emails sent to users in DAGs based on certain conditions [MCRI]

Demo Project Link Acknowledgements https://redcap.mcrf.mfldclin.edu/redcap/test/plugins/pid67/dashboard/?pid=67 Username: REDCAPCON Password: NewYork2017 Acknowledgements REDCap is supported by Vanderbilt University with funding from NCATS grant UL1 TR000445. The Marshfield Clinic Research Institute Biomedical Informatics Research Center receives support from NCATS grant 9U54TR000021. Funding for the specific projects described was provided by Family Health Center of Marshfield, Inc. and grant support awarded to the Marshfield Clinic Center for Community Outreach. Marshfield Clinic Center for Community Outreach staff actively use all the REDCap systems described and continue to work with Marshfield Clinic Research Institute staff to test the limits of REDCap functionality in community programs.