Access Maintaining and Querying a Database

Objective: Find, modify, and delete records in a table Learn how to use the Query window in Design view Create, run, and save queries Update data using a query datasheet Create a query based on multiple tables Sort data in a query Filter data in a query

Objective: Specify an exact match condition in a query Change the font size and alternate row color in a datasheet Use a comparison operator in a query to match a range of values Use the And and Or logical operators in queries Create and format a calculated field in a query Perform calculations in a query using aggregate functions and record group calculations Change the display of database objects in the Navigation Pane

Query Window in Design View

Creating a Simple Query A query is a question you ask about the data stored in a database The QBE (Query By Example) window allows you to select records and fields quickly (and put in criteria, etc).

Introduction to Queries Click the Create tab on the Ribbon In the Other group on the Create tab, click the Query Design button

Introduction to Queries

Specifying an Exact Match With an exact match, the value in the specified field must match the condition exactly in order for the record to be included in the query results

Using a Comparison Operator to Match a Range of Values

Creating a Simple Form A form is an object you use to enter, edit, and view records in a database; usually one record at a time You can design your own forms, use the Form Wizard, or use the Form tool to create a simple form quickly and easily

Creating a Simple Form

Creating a Form Using the Form Wizard The Form Wizard allows you to choose some or all of the fields in the selected table or query, choose fields from other tables and queries, and display the selected fields in any order on the form Click the Create tab in the Ribbon In the Forms group, click the Form Wizard button

Creating a Form Using the Form Wizard

Creating a Form Using the Form Wizard

Previewing and Printing Selected Form Records Access prints as many form records as can fit on a printed page

Creating a Simple Report A report is a formatted printout (or screen display) of the contents of one or more tables in a database The Report tool places all the fields from a selected table or query

Creating a Simple Report

Creating a Simple Report

Report in Print Preview

Creating a Report Using the Report Wizard The Report Wizard asks you a series of questions and then creates a report based on your answers A report is a formatted printout of the contents of one or more tables or queries in a database You can change the report’s design after you create it

Creating a Report Using the Report Wizard Click the Create tab on the Ribbon In the Reports group on the Create tab, click the Report Wizard button

Creating a Report Using the Report Wizard

Creating a Report Using the Report Wizard

Creating a Report Using the Report Wizard

Using Conditional Formatting in a Report Conditional formatting in a report (or form) is special formatting applied to certain field values depending on one or more conditions Click the appropriate field value In the Control Formatting group on the Format tab, click the Conditional Formatting button Click the New Rule button

Using Conditional Formatting in a Report

Using Conditional Formatting in a Report

Working with the Navigation Pane The Navigation Pane is the main area for working with the objects in a database The Navigation Pane divides database objects into categories, and each category contains groups Object Type All Access Objects