Treasurer Training 2015-2016

Student Organization Fund Office SOF O Location – Cro 221 Phone 860-439-2108 Email blewis@conncoll.edu

Submitting Purchase Requests All transactions(reimbursements, check requests and internal transfers) are submitted through your organization/house site on ConnQuest as a Purchase Request Form The Purchase Request form is located in the Finance section of your org site Under “accounts” you will find the balance in your accounts

Purchase Request Reminders You cannot overdraw your account Treasurers will receive an email when the request is approved and completed. Once you receive this email you must come to the SOFO office to sign the request and turn in your original receipt (mounted on an 8-1/2” x 11”) If you are the treasurer and need to be reimbursed, the club President needs to sign the paperwork

Checks will go out two weeks after the receipts have been turned in You MUST include a Mapquest printout to have mileage reimbursed at $.57/mile Receipts must be itemized. We cannot accept a credit card receipt only Ask for an itemized receipt Gift Cards-do not purchase these

Deposits (funding requests) Checks should be made payable to Connecticut College Before coming into the SOFO office, fill out and print a funding request. Bring the request and money to the SOFO office for verification Upon verification, these funds are immediately available

Connecticut College is tax exempt When making a purchase be sure you state it is for the college A tax exempt certificate is located in the documents section of the SOFO page Present this certificate before the purchase (especially at Target) SOFO will not reimburse for tax

Credit Card We do have a VISA available for student organizations (Houses have another card at REAL) The card cannot be removed from CRO 221 The Card is available M-F 8:30-5:00 The treasurer must sign the P-Card use form so the expense can be properly recorded

Shop Rite We have a Shop Rite card for student organization use (Houses have a separate card in REAL) The card is located in Cro 221 and must be signed out on the Shop Rite sign out sheet The receipt and card are due back in Cro 221 as soon as possible