ESEC Workshop, 28/29 October 2004 Timesheets – and how to survive them Margaret Birch Institute for Employment Research

Rationale for Timesheets Full Economic Costing of Research Multiplicity and complexity of research contracts and grants CEC FP6 Audit Rules ESEC Workshop, 28/29 October 2004

IER Model – Key Features Project day basis Quarterly forward plan for each member of staff Monthly completion of timesheets by all staff A tool for the allocation of salary costs to projects Transparency ESEC Workshop, 28/29 October 2004

Additional Features for CEC FP6 Purposes Because of audit requirements* - Project Manager signs every timesheet Match timesheet to salary cost ‘Fit’ of timesheet with person months costed and charged to the project Ensure your timesheet system is in place from now Monitor your time against the ESEC workplan and timetable (see p.29 of Description of Work) Apply your timesheet system consistently *Each claim submitted must be externally audited. The CEC may also carry out a full audit of the project. ESEC Workshop, 28/29 October 2004