ICM Malta, 20th-27th of March 2016 EMC² Regional Rounds ICM Malta, 20th-27th of March 2016

Call for hosts This year aplication period : April-June Criteria: location ability to manage the logistical and administrative aspects of MCC or similar academic events plan for covering costs of organization from participant fees and independent fundraising Ability to manage publicizing the EMC2 Ability to manage selection of Panellists Demonstrated commitment to the study of international economic law or international dispute resolution through inter alia courses in the host school's curriculum or past participation of teams from the host in the EMC2 Documents needed: A motivation letter A draft budget A draft agenda

Participants Team members Coaches Panellists VP MCC EI? Observers? A maximum participation fee of 65 EUR/day/participant.

OC Division logistics panellists (2 and 3 can be the same); sponsors and Sponsor’s Fair Teams (it can be useful to have several people to take care of the teams’ well being if your human resources allow it) ELSA liaison (either 1 or 2 can do this job as well) Award Ceremony and Gala Dinner It can also be useful to have someone trustworthy who is not the overall head of the ROC to be in special charge of the Timekeepers, having read the guidelines thoroughly.

Responsibilities - RRO The host has to provide accommodation, meals, opening and award ceremony, sponsors reception and pleading rooms Memorandum of Understanding Monthly skype meetings and reporting Communication with teams and Panellists Cover travels and accommodation of Panellists Cover accommodation and lodging expences of VP MCC Local fundraising Include EMC2 general partners in marketing materials

Responsibilities – ELSA International Marketing materials Scoring documents Rules Scoring during the RR Panellists Financial assistance Teams registration Overall help and assistance

Preparations Website Communication with the teams Communication with the Panellists Pleading venues Social programmee Timekeepers

Day 1 – opening evening Arrival of the teams Competition registration desk Team packages OC and timekeepers meeting Official welcome reception Draw of the teams schedule Welcoming speeches

Draw 1st SESSION* Complainant Respondent Group 1 3 Panellists! Team 050 Team 017 Group 2 Team 026 Team 035 Group 3 Team 010 Team 009 Group 4 Team 048 Team 021 2ND SESSION* Complainant Respondent Group 1 3 Panellists! Team 021 Team 050 Group 2 Team 009 Team 026 Group 3 Team 035 Team 010 Group 4 Team 017 Team 048 For the 2nd Session, the original Complainants will remain in their original Groups 1/2/3/4, but plead as Respondent. Whilst the original Respondents will be matched to opposite group (e.g. Team 21 was originally in Group 4 and is now in Group 1)

Day 2 – preliminary rounds The Preliminary Rounds will be conducted as per the Competition Draw – all the teams participate ROC staff is required to be at the Competition Venue and setup rooms as required approximately 1 (one) hour prior to the Competition Panellists briefing Coffee breaks Teams holding room OC room, Panellists room Venues for 3 pleadings at the same time

Day 3 – preliminary rounds The same prodecure as on the first day of the preliminary rounds, different sides Different Panellists judging different teams A sponsors reception is organized on the second day of pleadings, projector and possibility to show short promotional videos required Semifinalists announcement

Day 4 – elimination rounds, award ceremony Semifinals, 2 at the same time, open to public announcement Grand Final, open to public Time to calculate the scores Award dinner, participation diplomas and awards announcements Closing speeches

Day 5 – departure Panellists and competitors depart in the morning Sightseeing?

Reporting Pre-reports with scores from ELSA International Evaluation of the event Final Report in June

Last minute cancellations Challenges Last minute cancellations Panellists schedule Fees and fundraising Teams payments Social Programmee Equality Timeline

Next steps Evaluation of RRs, better reporting Improvement of guidelines Better communication division between EI, RRO and teams Search for long term Regional Round sponsors Creating guidelines for the division of the teams Menthoring programmee Financial support for the teams from EI Travels of VPMCC not included in RRO budget Organizational timeline IT solution

Q&A

Thank you!