Karen Niemeier Grants 101: Sponsored Projects

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Presentation transcript:

Karen Niemeier Grants 101: Sponsored Projects Director, Contracts Office of Sponsored Projects, Sponsored Projects Administration Grants 101: Sponsored Projects Contracts and Subcontracts

Agenda Institutional Contract Negotiators Institutional Policy Negotiation Points Internal Review & Approval Forms Types of Agreements/OSP Process OSP Website Agenda

Who negotiates contracts at utheath? Office of Sponsored Projects Sponsored project agreements Office of Technology Management CDAs when UT CI is shared Copyright, IP, licensing, patent issues Office of Legal Affairs Consultant agreements Professional service (in) Who negotiates contracts at utheath?

Institutional policy Agreements are negotiated to conform to: UTHealth/UT System policy Applicable regulations and guidelines Authorized Institutional Official executes agreements OSP is signature authority for sponsored projects Parties are UTHealth and Sponsor PI is NOT party to the agreement PI will review and sign as “read & understood” UTHealth is responsible for work performance Required internal documentation Review & Approval forms; assurances Institutional policy

Negotiation Points UT System Master Agreements Main areas of review Intellectual Property Confidentiality Publication Indemnification Subject Injury Negotiation Points

Types of sponsored agreements Confidentiality Agreements Material Transfer Agreements (in/out) Clinical Trial Agreements Sponsored Research Agreements Laboratory Study Agreements Subcontracts (in/out) Types of sponsored agreements

Confidential disclosure agreements What is a CDA? Send agreement to your Contracts Specialist No internal documentation needed Specialist will review and negotiate contract Specialist will obtain PI concurrence Institutional Official will sign agreement Fully executed agreement is sent to PI Confidential disclosure agreements

**DO NOT SHIP MATERIALS Needed for ALL transfers in or out of the University Send agreement & non-monetary R&A form to your Contracts Specialist Specialist will: Review and negotiate terms, if necessary Obtain PI concurrence Obtain Institutional Official signature Copy of the fully executed agreement sent to PI **DO NOT SHIP MATERIALS WITHOUT AN MTA** Material transfer agreements

Sponsored/Clinical TRIAL agreements Send agreement to your Contracts Specialist Specialist will: Review and negotiate contract Be liaison between UTHealth, PI & Sponsor Obtain PI concurrence upon completion Obtain Institutional Official signature Department (PI/Coordinator/Administrator) will: Complete Review and Approval form Negotiate the budget Submit R&A form, budget & COI statements to OSP Fully executed agreement is sent to PI and Post Award Finance (PAF) Team for account setup Account is not established until assurances are provided to OSP (CPHS, AWC, etc.) Sponsored/Clinical TRIAL agreements

Laboratory study agreements School of Dentistry is the main recipient of LSAs Send agreement to Contracts Specialist Specialist will: Review and negotiate contract Be liaison between UTHSC-H, PI & Sponsor Obtain PI concurrence Obtain Institutional Official signature Department (PI/Coordinator/Administrator) will: complete Review and Approval Form Submit R&A Form, budget & COI statements to OSP Fully executed agreement is sent to PI and PAF Team for account setup Account is not established until OSP provides assurances (CPHS, AWC, etc.) Laboratory study agreements

Subcontracts in OSP (Grants Team) processes sub-in proposal Subcontracting agency (i.e. another university) sends subcontract to Contracts Specialist Specialist compares subcontract to proposal and reviews/negotiates terms Specialist will obtain PI concurrence Institutional Official will sign agreement Fully executed agreement is sent to PI and PAF Team for account setup Account is not established until PI provides assurances (CPHS, AWC, etc.) Subcontracts in

Subcontracts out OSP receives award and notifies PI OSP sends PAF Notification for account set-up Contracts Specialist verifies the subcontract is to be issued Specialist: Drafts subcontract Submits to PI for concurrence Obtains Subcontractor signature Obtains Institutional Official signature Fully executed agreement is sent to PI & PAF Team Subcontracts out

OSP Website

QUESTIONS? THANK YOU! © 2013 The University of Texas Health Science Center at Houston Sponsored Projects Administration go.uth.edu/spa