Welcome to the University of Toronto Libraries! Orientation Session for New Student Employees Updated: October 19, 2017

Agenda Introductions Welcoming Remarks Human Resources Health and Safety Union Membership Information Tour Customer Service Training Evaluation of Session Updated: October 19, 2017

U of T Libraries Central Libraries Campus Libraries Updated: February 17, 2017

Central Libraries Architecture Landscape & Design Library (Eberhard Ziebert Library) Bora Laskin Law Library Business Information Centre (Rotman) Cheng Yu Tung East Asian Library Engineering and Computer Science Library Gerstein Science Information Centre Harry R. Abbott Dentistry Library John P. Robarts Library for the Humanities and Social Sciences Map & Data Library Mathematical Sciences Library Media Commons Music Library Noranda Earth Sciences Library Ontario Institute for Studies in Education (OISE) Library Petro Jacyk Central & East European Resource Centre Richard Charles Lee Canada-Hong Kong Library Thomas Fisher Rare Book Library including the University of Toronto Archives Updated: October 19, 2017

Campus Libraries College libraries U of T Mississauga Library U of T at Scarborough Library Departmental libraries collections focus on a subject Updated: October 19, 2017

Staff Lanyards Updated: October 19, 2017

HUMAN RESOURCES Updated: October 19, 2017

Important Documents Letter of offer AODA Customer Service brochure Entitlements and Responsibilities AODA Customer Service brochure Access to & Use of Information Processing Resources document CUPE 1230 Student Casual Collective Agreement Updated: October 19, 2017

Hours of Work and Pay Hours of work per week (24 hrs. max) uTIME System Payroll Setup (tax forms, banking info.) Pay Day (Main HR and Equity site - payroll - payroll schedule) Compensation for statutory holidays Step Increases Employee Self-Serve Updated: October 19, 2017

Breaks and Shift Changes Article 27:04 Breaks 15 min. paid per 3 hrs. of work 30 min. unpaid after 5 hrs. of work Re-scheduling Shifts Mutual agreement Up to 5 times per session Updated: October 19, 2017

Preferred Hiring Status Preferred Hiring Status (Article 24) Completion of one full academic session Must be registered U of T student in good standing Must continue to meet requirements outlined in Article 25:01 (except during Summer session) May work up to 5 full academic sessions Updated: October 19, 2017

Study/Research Leave Must be required as part of UofT Academic Program Request an unpaid leave for up to 12 months Must be approved by supervisor and Library HR Manager Provide supporting documentation Retain Preferred Hiring status Updated: October 19, 2017

When are jobs posted? Notice of Intention Form April for Summer session August for Fall/Winter session Occasionally at other times Posted for minimum of 7 business days (Library home page – About – student library jobs) Updated: October 19, 2017

QUESTIONS? Updated: October 19, 2017

Health and Safety Updated: October 19, 2017

Health and Safety Every employee in Ontario has certain rights and responsibilities in the workplace The right to participate in health and safety at work The right to know about hazards present in the library The right to refuse work you feel is unsafe Whether an employee, a supervisor or an employer, we all have responsibilities under the Occupational Health & Safety Act. How do we know what these are? Updated: October 19, 2017

Health and Safety Online course: Every employee in Ontario must complete basic training in health and safety awareness Online course: EHS002 Basic Health and Safety Awareness Training  https://ehs.utoronto.ca/basic-health-and-safety-training/ Updated: October 19, 2017

Health and Safety I see a wet floor that could be slippery. It’s not my job to do anything about it, right? Occupational Health & Safety Act and Regulations: Immediately report to supervisor any hazard or potential hazard Updated: October 19, 2017

Health and Safety What is one of the most common types of accident at UofT? Online course: Slips, Trips & Falls (when is a sidewalk a hazard?) Updated: October 19, 2017

Health and Safety What do I do if hurt myself? Updated: October 19, 2017

Health and Safety Accident/Incident Reporting: https://ehs.utoronto.ca/report-an-incident/ Complete the online form with your supervisor within 24 hours Include the email address of the Manager, Security, Health & Safety: susan.gropp@utoronto.ca Updated: October 19, 2017

Health and Safety What’s better: pushing or pulling? Online course: Manual Materials Handling Updated: October 19, 2017

Health and Safety EHS002 Basic H&S Awareness EHS528 Slips Trips Falls EHS534 Manual Materials Handling EHS536 Office Ergonomics Updated: October 19, 2017

Health and Safety What about things like harassment or violence in the workplace? http://safety.utoronto.ca/  Policy with respect to Workplace Violence & Workplace Violence Program Workplace-Harassment-Policy & Human Resources Guideline on Civil Conduct Updated: October 19, 2017

Health and Safety Updated: October 19, 2017

Updated : October 19, 2017

Health and Safety Library Security, Health and Safety website: https://onesearch.library.utoronto.ca/ welcome-security-health-safety Updated: October 19, 2017

QUESTIONS? Updated: October 19, 2017

Orientation Session for New Student Employees Thank you Orientation Session for New Student Employees Up Next: CUPE 1230 Student Casual Membership Information, Tour, and Customer Service Training Updated: October 19, 2017