MANIPULATING TEXT WITHIN AND BETWEEN DOCUMENTS Word 2002 Chapter 8 MANIPULATING TEXT WITHIN AND BETWEEN DOCUMENTS

Performance Objectives Delete, move, copy, and paste selected text Save selected text as a separate document Insert a document into another document Open and close multiple documents Split a window Arrange windows Size and move windows Cut and paste or cut and copy text between documents

Selecting Text Selecting Text… Selected for subsequent actions

Working with Text Blocks Cut – Deletes text to clipboard Copy – Duplicates text to clipboard Paste – Duplicates clipboard to text Paste Options Button Paste Options Drop-down List

Using the Office Clipboard Edit, Office Clipboard or Ctrl + C twice Clipboard Task Pane

Clipboard Content Source Pasting Text Click the button to select item to paste …or Edit, Paste Special Options Depend Upon Clipboard Content Source

Pasting Data between Applications specify the format for pasted text

Saving Standard Text Select file to insert Save standard text in normal manner Save selected text with copy, paste, save Insert into a document by selecting Insert, File Select file to insert

Working With Multiple Windows buttons on Task Bar show which documents are open use Window menu to view which documents are open and which one is active OR To close multiple windows Hold down the Shift key and click File

Window, Remove Split or use mouse to remove Splitting a Window OR drag split bar Window, Remove Split or use mouse to remove left click or F6 to move insertion point between panes

Arranging Windows Window, Arrange All color in title bar shows active window

Managing Windows Resizing Windows Close Restore Minimize Maximize Alternating Minimize Restore Maximize Resizing Windows Position mouse pointer over edge of window then drag arrow… Up or Down Diagonally Right or Left

Putting it all Together easily move, copy, and/or paste text from one document to another cutting and pasting text managing windows combine

Commands Review How do you delete one character? Backspace key Delete key

Commands Review Select text then… press the delete key How do you delete selected text permanently? Select text then… press the delete key

Commands Review Select the text then… Cut Command or Button – How do you delete selected text to the clipboard? Select the text then… Cut Command or Button – Deletes text to clipboard

Commands Review Select the text then… Copy Command or Button – How do you copy selected text? Select the text then… Copy Command or Button – Copies text to clipboard

Commands Review Position the insertion point then… How do you insert text from the clipboard? Position the insertion point then… Paste Command or Button – Inserts text from clipboard

Commands Review How do you display the Office Clipboard Task Pane? Edit, Office Clipboard or Ctrl + C twice Clipboard Task Pane

Click left mouse button outside selected text Commands Review How do you deselect text? Click left mouse button outside selected text

clipboard content source Commands Review How do you display the Paste Special dialog box? Edit, Paste Special Options depend upon clipboard content source

Commands Review Position insertion point then… Opens… Select file How do you insert one document into another? Position insertion point then… Opens… Select file to insert

Commands Review How do you split a window? OR drag split bar

Commands Review Click Window – Remove Split How do you remove a split window? Click Window – Remove Split or drag Split Bar up

Commands Review How do you move the insertion point to another window? left click or F6 to move insertion point to other pane

Commands Review How do you arrange all open documents? Window, Arrange All color in title bar shows active window

Commands Review Click the Minimize button How do you minimize a document window? Click the Minimize button

Commands Review Click the Maximize button How do you maximize a document window? Click the Maximize button

Commands Review How do you size an arranged document? Position mouse pointer over edge of window then drag arrow… Up or Down Diagonally Right or Left

Commands Review Drag window Title bar How do you move an arranged document? Drag window Title bar

Formatting with Special Features Coming Next Chapter 9 Formatting with Special Features