INSTRUCTIONS TO COMPLETE 2017 POOL RE MEMBER DATA RETURN ******************* COMPLETING THE RETURN ******************* STEP 1: Download appropriate version of Return from Pool Re site – this will depend on your version of Excel STEP 2: Populate the ‘Master_Return’ worksheet as in previous years STEP 3: Format the ‘Return’ by clicking on this icon Note all icons referred to can be found on the Ribbon (‘Pool Re’ tab) or on the ‘DataQualitySummary’ worksheet STEP 4: Complete ‘Member Info’ section (blue with yellow background) which can be found on the ‘DataQualitySummary’ worksheet STEP 5: SAVE File! There are FOUR Sections of data checking that need to be completed – these may need to be performed more than once as problem data are corrected In general checks should only take a few seconds to complete. Where there are large number of errors, potential duplicates or programmes then the time taken can be significantly increased The Status Bar in the bottom left corner of Excel indicates which operation or check is currently being performed, for example: At any time you can email Pool Re with any questions/ queries by clicking on the following icon or email direct on expdata@poolre.co.uk or phone 020 7337 7170 or 020 7337 7183 ********************* CHECKING THE DATA ********************** SECTION 1 – Member Info Check STEP 6: Check that the Member Info fields are complete by clicking on this icon STEP 7: Amend any omissions STEP 8: Repeat STEPS 6-7 until information is complete STEP 9: SAVE File!

********************* CHECKING THE DATA ********************** SECTION 2 – Data Quality Check STEP 10: Perform data quality checks by clicking on this icon – a number of checks are performed which are summarised on the ‘DataQualitySummary’ worksheet STEP 11: Navigate to the ‘ErrorList’ worksheet where these errors can be viewed STEP 12: Place cursor in column B (‘Error Reason’) for the error you want to investigate - click the Record LookUp icon – the user will be returned to the record in question on the ‘Return’ worksheet. Record LookUp - can be performed as often as required. This step may lead to individual records that need correction or indicate wider issues with imported data that can be corrected. All corrections should be made on the ‘Return’ worksheet. STEP 13: Correct any errors shown, on the ‘Return’ worksheet STEP 14: To see which errors remain repeat from STEP 10 until complete STEP 15: SAVE File! ********************* CHECKING THE DATA ********************** SECTION 3 – Potential Duplicates Check 1 STEP 16: Check Potential Duplicates by clicking on this icon. This step can be performed immediately after STEP 10 if desired. In this case it is recommended to clear errors and re-run this check if any changes are made. It is therefore recommended that this step is performed after STEP 16. Note these are POTENTIAL duplicates which may highlight problems depending on the form of your data STEP 17: Navigate to the ‘Duplicates1’ worksheet where these potential errors can be viewed. STEP 18: Place cursor in column B (‘Error row’) and on the error you want to investigate - click the Record LookUp icon – the user will be returned to the record in question on the ‘Return’ worksheet. Record LookUp - can be performed as often as required. This step may lead to individual records that need correction or indicate wider issues with imported data that can be corrected. All corrections should be made on the ‘Return’ worksheet. STEP 19: Correct any errors shown, on the ‘Return’ worksheet STEP 20: To see which errors remain repeat from STEP 16 until complete STEP 21: SAVE File!

********************* CHECKING THE DATA ********************** SECTION 3 – Potential Duplicates Check 2 STEP 22 Check Potential Duplicates by clicking on this icon. This step can be performed immediately after STEP 10 if desired. In this case it is recommended to clear errors and re-run this check if any changes are made. It is therefore recommended that this step is performed after STEP 23. Note these are POTENTIAL duplicates which may highlight problems depending on the form of your data STEP 23: Navigate to worksheet ‘Duplicates2’ where these potential errors can be viewed STEP 24: Place cursor in column B (‘Error row’) and on the error you want to investigate - click the Record LookUp icon – the user will be returned to the record in question on the ‘Return’ worksheet. Record LookUp - can be performed as often as required. This step may lead to individual records that need correction or indicate wider issues with imported data that can be corrected. All corrections should be made on the ‘Return’ worksheet. STEP 25: Correct any records which are indeed duplicates, on the ‘Return’ worksheet STEP 26: To see which errors remain repeat from STEP 22 until complete STEP 27: SAVE File! ********************* CHECKING THE DATA ********************** SECTION 4 – Programme Limit Check STEP 28 Check Programme Limits by clicking on this icon. This step can be performed immediately after STEP 10 if desired. In this case it is recommended to clear errors and re-run this check if any changes are made. It is therefore recommended that this step is performed after STEP 30. Note these are POTENTIAL duplicates which may highlight problems depending on the form of your data STEP 29: Navigate to worksheet ‘Programme’ where Programme Limits can be checked STEP 30: cursor in column B (‘Error row’) and on the error you want to investigate - click the Record LookUp icon – the user will be returned to the record in question on the ‘Return’ worksheet. Record LookUp - can be performed as often as required. This step may lead to individual records that need correction or indicate wider issues with imported data that can be corrected. All corrections should be made on the ‘Return’ worksheet. STEP 31: Correct any records as necessary, on the ‘Return’ worksheet STEP 32: To see which errors remain repeat from STEP 28 until complete STEP 33: SAVE File!

********************* THE HOME STRAIGHT! ********************** STEP 34 Once all checks have been made and no errors remain it is recommended that ALL ErrorLists, Duplicate Checks and the Programme Limit Check are deleted to save space – this can be done by clicking on this icon STEP 35: It is also recommended to perform Checks one final time before submission to clear any Errors that may have slipped through the data scrubbing process – following STEPS 1- 34 as before STEP 36: SAVE file! STEP 37: Send COMPLETED SCRUBBED RETURN to Pool Re - click on appropriate icon ************************* THANK YOU! **************************