National Society of Black Engineers Space SIG Technical Projects Training Meeting National Society of Black Engineers Space SIG Technical Projects

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Project Value Value to You Value to NASA / Space Industry Skills training, practice, and enrichment Aerospace technical skills, Project Management skills Thrill of exciting aerospace design; Opportunity to create Recognition opportunities Technical papers, awards, media coverage, networking, etc. Value to NASA / Space Industry Explore alternate design paths and acquisition strategies Lessons learned and technologies applicable to flight programs Value to Black Community / Youth Increase number of African American youth pursuing STEM

Chapter Executive Board & NSBE Space SIG Team Structure Project Manager Project Engineer JEDI Padawan Chapter Executive Board & NSBE Space SIG

Role of Project Manager Lead team; Schedule and lead project team meetings Oversee team project plan execution Assist project engineers as needed Resolve any team roadblocks Raise team issues to Space SIG Board or Arusha as needed Mentor ONE JEDI Padawan (selected with the JEDI Council) JEDI = Jumpstart to Engineering Design and Invention = Space SIG outreach project Assign engineering project tasks to Padawan Provide college, career, intern, and employment advice as needed; groom Padawan to work for your agency/company

Role of Project Engineer Serve as technical participant on project team Analysis, CAD, SME, research, sketchwork, design, etc. Attend project team meetings Complete project tasks Assist other team members as needed Raise any roadblocks / issues to Project Manager Mentor ONE JEDI Padawan (selected with the JEDI Council) Assign engineering project tasks to Padawan Provide college, career, intern, and employment advice as needed; groom Padawan to work for your agency/company

Role of JEDI Padawan Undergraduate protégé; active member of a collegiate NSBE chapter Only ONE Padawan per chapter Complete engineering project work assigned by JEDI Mentor Establish and lead a JEDI Enclave at home university/college Select an underclassmen successor during graduating senior year

Impact of JEDI Gloomy statistics 19% of Black 4th graders in US proficient in math in 2015 13% of Black 8th graders in US proficient in math in 2015 Only 5.5% of Black 8th graders in 2005 completed Calculus five years later 1.1% of US Black college freshmen enrolled in engineering programs in 2010 3.4% of US engineering bachelors degrees awarded to African Americans in 2014 3620 awarded to African Americans in 2015

Impact of JEDI NSBE 2025 National goal to increase number of US Black engineering bachelor degrees to 10,000 annually by 2025 Top NSBE priority, but current efforts are not enough These students will be in 9th – 11th grades (4-6 year undergrad matriculation) this fall; eligible for intern/co-op programs summer 2020 – spring 2025 Each project team can help NSBE 2025 just by doing your job; no additional work required

Impact of JEDI Each team member has one JEDI Padawan Each JEDI Padawan establishes one Enclave Each Enclave establishes (on average) three Initiate Clusters Each Initiate Cluster establishes (on average) three Trainee Circles Each Trainee Circle conducts Youngling outreach with (on average) three institutions

Impact of JEDI Do the math 5 team members x 1 Padawan/team member = 5 Padawans 5 Padawans x 1 Enclave/Padawan = 5 Enclaves 5 Enclaves x 3 Initiate Clusters/Enclave = 15 Initiate Clusters 15 Initiate Clusters x 3 Trainee Circles/Initiate Cluster = 45 Trainee Circles 45 Trainee Circles x 3 Youngling Institutions/Trainee Circle = 135 Youngling Institutions Note this is also 5 universities with faculty for your project to collaborate with

Impact of JEDI More math 5 Enclaves = 25+ undergraduates (min. 5 students/Enclave) 15 Initiate Clusters = 75+ high school students (min. 5 students/cluster) 45 Trainee Circles = 225+ middle school students (min. 5 students/circle) 135 Youngling Institutions = 6750+ elementary school students (min. 50 students/outreach event) This is the impact of ONE 5-person Space SIG team, each member contributing 2-5 hours work/week JEDI is a force multiplier, but JEDI cannot multiply x 0

Impact of JEDI Houston Space Professionals only responsible for two Space SIG project teams Arusha Rover Cockpit Arusha Rover Deployable Maintenance Workstation National Space SIG goal is 40 teams At 40 teams, 5 Enclaves/team = 200 enclaves 5+ undergraduates / Enclave = 1000+ undergraduates Assume on average 200-250 graduating seniors each year Also means 270,000 Younglings impacted annually This becomes a very tangible contribution to NSBE 2025

“I Don’t Have Time” Nobody has time on their hands – everybody is busy We do what is important…is this important? Is the 2-5 Commitment Viable? (If not, propose alternative now) 0-2 hours/week: meetings (or speak at an event) 0-2 hours/week: independent work 15 min/day: communication (progress update, tell others about NSBE, help others join)

Project Team Meetings

Team Meetings Hold weekly, bi-weekly, or monthly Scheduled and led by Project Manager Where the work of team is accomplished Two meeting types Planning/Reporting (less frequent or small portion of meeting agenda) Monitor completion of assigned actions, prepare for upcoming work Resolve unanticipated / difficult problems Working (more frequent or bulk of meeting agenda) Team design, fabrication, etc. activity or co-located individual work Use when more effective to work as a team than seperately

Conferences Aerospace Systems Conference Space Technology Session Space Project Management Meeting (Space Blitz)

NSBE Conferences NSBE has MANY conferences Four of are direct concern to you One is optional, but could affect your employment Three are necessary for your project and occur twice per year Note: there is no Arusha role (currently) at any of the following NSBE Conferences: Annual Convention, PDC, NLC, RLC, FRC, SEEK

Aerospace Systems Conference Held even-numbered years AIAA-style technical conference 2018 ASC in Washington DC metro area Minimum expectations for each project team Author one or more Arusha technical papers Supply one or more Arusha exhibit items (trade show) Represent project to attending companies and agencies Look for collaborative opportunities

Space Technology Session Held odd-numbered years, MLK weekend Space SIG technical project co-location Always Denver, CO Minimum expectations for each project team Achieve pre-identified work milestones Collaborate with other Arusha teams Collaborate with non-Arusha Space SIG projects Represent project to attending companies and agencies Pursue collaborations with host university and local companies

Space Project Management Meeting Held annually Project Management training and project planning 2017 SPMM in Dallas, TX (July 6-9) Minimum expectations for each project team Author team Project Plan Represent project to attending companies and agencies Look for collaborative opportunities

Space Blitz Optional participation Not directly related to Arusha (for now) Annual legislative visit Targets House and Senate Appropriations and Authorizations committees Promotes NASA budget and space exploration Organized by Space Exploration Alliance – visiting as private citizens, NOT as NASA employees Cannot use any federal resources

Travel Funding Funding is always the primary challenge to any conference Three primary ways to finance travel Pay your own way NSBE travel stipend Employer travel funding

Advantages of Paying Own Way Self Determination – not subject to Employer/NSBE funding Personal value Your NSBE role is (or should be) relevant and beneficial to your NASA career You should leverage your NSBE role as part of your career development plan Your selected project should be of personal interest Your project outreach should be personally important Risk if dependent on others for travel Employer unable to finance travel = personal loss of goals NSBE unable to finance travel = personal loss of goals Leverage your salary and go on your own dime

Advantages of Paying Own Way Tax Deduction When itemizing deductions can deduct NSBE expenses if NOT reimbursed Form 1040 Schedule A Line 21 – Unreimbursed Employee Expenses Travel (airfare, hotel, registration, rental car) Meals (x 50% if local, x 80% if non-local) National and local dues May also need to file form 2106 or 2106ez The test is “ordinary and necessary expenses attributable to your job” Ordinary – common and accepted in your field of trade, business, or profession Necessary – helpful and appropriate for your business (does not have to be required to be necessary) Space SIG activities are “ordinary and necessary”

NSBE Travel Stipend Can only occur when NSBE has funding that covers travel Corporate sponsorship Chapter or Conference level Often only enough for conference expenses, rarely enables travel Entirely dependent on diligence of Finance or Partnerships Chair NSBE Chapter Relief Funds Primarily used for Annual Convention (NEB discretion) Rarely covers full expense

Chief Financial Officer Board of Directors position Responsible for asking companies to provide sponsorship to Space SIG Revenue raised enables Space SIG to pay expenses, including travel stipends Arusha team members should ensure position is filled hold officer accountable to effectively perform duties

Partnerships Director / Coordinator Conference Planning Team position Responsible for asking companies to provide exhibit at conference Revenue raised enables Space SIG to pay conference expenses, including travel stipends Arusha team members should ensure position is filled and hold person accountable to effectively perform duties

Employer Travel Funding Each company addresses travel differently Often differences within individual companies or agencies In most cases have to declare travel intent early (some cases a year in advance) Conference websites may have sample letters to give to supervisor to encourage travel support Space SIG conferences are predictable Even numbered years: SPMM in winter, ASC in summer Odd numbered years: STS in winter, SPMM in summer NEVER request US government funding for Space Blitz (illegal to use federal funds)

Space Project Management Meeting July 6-9, 2017 University of Texas, Dallas http://2017.leadership.nsbe-space.org

SPMM History Oldest known SIG conference in NSBE Began as the Space Leadership Retreat (like NLC or RLC, but for the Space SIG) Held at NSBE World Headquarters 2006-2010 Co-located with NSBE Alumni Summit Ft. Lauderdale 2011 Las Vegas 2012 Puerto Rico 2013 NASA Johnson Space Center 2014 NASA Goddard Space Flight Center 2015 Embry-Riddle Aeronautical University 2016 University of Texas Dallas 2017 http://2017.leadership.nsbe-space.org

Meeting Purpose Maintain momentum of the Space SIG Short and mid-term planning for all Space SIG activities Point of entry for new members to join Space SIG project and planning teams Create strategic alliances with external organizations 2017 goal: establish a JEDI Enclave (Space SIG university research center) with UTD NSBE; lay groundwork to engage other Dallas students in space research http://2017.leadership.nsbe-space.org

Meeting Purpose Stop treating NSBE like an after-school club NSBE Space SIG scope of activity Aerospace Systems Conference – modeled after IEEE/AIAA caliber technical conferences Space Technology Session – modeled after industry co-location work sessions Technical Projects – spacecraft and space program engineering activities (NSBE space system development) Overall goal: institutionalize space technology within the African American community Project management from the PMBOK needed for success http://2017.leadership.nsbe-space.org

Meeting Purpose Ensure success of Space SIG projects Why Projects Fail (Top 5 issues impacting project success/failure, Kelly Project Solutions) Project Manager Skill & Leadership Unclear Goals & Business Alignment Scope Changes & Change Management Staffing & Inappropriate Skills Executive Support Negotiating these challenges requires a plan http://2017.leadership.nsbe-space.org

SPMM Critical Function Neither project team has a Project Plan currently This is large part of why neither team has accomplished anything in months Anything x 0 = 0 Work that is known is leftover work not accomplished at the 2017 NSBE Space Technology Session Only way to regain direction is to take part in SPMM http://2017.leadership.nsbe-space.org

Project Management Working with PEB Talent Development Chair Akissi Lewis to develop PM principles applicable to Space SIG project teams Managing Partner, The Kallisto Groupe Senior Strategic Professional Information Technology Infrastructure Library Expert Six Sigma Master Black Belt PMP Organizational Change Management Diversity & Inclusion Specialist http://2017.leadership.nsbe-space.org

Applied Project Management Attendees will group into Space SIG project teams Develop two-year project plan for their project/board/committee Spans July 2017 – July 2019 Plan to be adjusted/refined at 2018 SPMM; new plan developed at 2019 SPMM Includes typical components of a project plan Business Justification & Stakeholder Needs Project Objectives/Requirements Project Scope Statement List of Deliverables & Due Dates Detailed Project Schedule Risk Assessment and Management Plan Defined Roles & Responsibilities Resource Allocation Quality Assurance Plan Communication Plan http://2017.leadership.nsbe-space.org

2017 Venue University of Texas Dallas – UTD Design Studio Richardson, TX 30,000 square feet dedicated space http://2017.leadership.nsbe-space.org

SPMM Registration Rates Early: $75, expires May 3, 2017 Regular: $85, expires June 18, 2017 Late: $95 Registration is online now, via conference website http://2017.leadership.nsbe-space.org

SPMM Hotel DoubleTree by Hilton – Richardson Free breakfast Free shuttle to UTD $95/night plus tax Reservation link active on conference website now http://2017.leadership.nsbe-space.org

Email spacedirector@nsbe.org with any questions