Change HEADWAY Webinar 9/14/2018 Change HEADWAY Webinar Most projects today rely on Virtual teams to accomplish their objectives. Teams are: Geographically disbursed across Cities States, Regions, Countries Continents Where once it was the atypical and abnormal it is now the norm. Today’s webinar will focus examining some of the key problems that PM’s experience in dealing with virtual teams Extreme Project Management: Building the Bridge as You Walk on It Craig Curran-Morton, PMP We will be starting at 3:00 PM EST www.gantthead.com

9/14/2018 Webinar Objectives Understand the Foundational Upon Which the Concept Is Based Examine the Common Challenges Managing Extreme Projects Explore and Discuss the Application of the Concept Answer Your Questions www.gantthead.com

Webinar Process – Things to Know 9/14/2018 Webinar Process – Things to Know UNISFAIR Presentation PowerPoint Audio conference - Muted Problems or Help? Questions? Julie - julie@gantthead.com Use the Q&A button Questions will be answered during the Q&A session We may not be able to answer all questions This Presentation Will Be Recorded for Future Reference PDUs www.gantthead.com

Agenda Introduction Defining Our Terms 9/14/2018 Agenda Introduction Defining Our Terms Discussion With John Rogers, PMP Question & Answer Session www.gantthead.com

Extreme Project Management 9/14/2018 Defining Our Terms Extreme Project Management www.gantthead.com

Extreme Project Management Foundation Based on Book Doug DeCarlo. 2004. eXtreme Project Management. Jossey-Bass Publisher.

What is an Extreme Project? Key Features Managing the unknown Chaotic and messy Require speed and innovation Require just-in-time planning

What is Extreme Project Management? Key Features Change is inevitable and normal Holistic view of the individual, the team and the organization People-centered to manage project dynamics and communications Success and work/life balance is inseparable Gaining and sustaining commitment

What is Extreme Project Management? (con’t) Additional Points Focus is on the future Process serves the people Encourages distributing and decentralized control Focus on taking charge of oneself, one’s attitudes and approaches About leading not managing No strict adherence to a defined task list

Visual Paradigm Shift An extreme project looks like this:

Two Different Mind-Sets Quantum Newtonian

Newtonian Projects Linear Predictable Stable Few changes Know the End Result Change the Project to Fit the Plan

Quantum Projects Chaotic Unpredictable Change Is the Norm Volatile Focus is on Managing the Volatility Adaptive to Meet the Situation As It Develops

Extreme Project Management Discussion Extreme Project Management

Introducing John Rogers, PMP Consultant With Interthink Consulting Incorporated 40 Years Experience in the IT Field (1968) 35 Years of Project Management Experience 20 Years of Diverse Consulting Experience Instructor

Discussion Topic #1 – Quantum Projects Where Have Quantum Projects Come From? Responsiveness to speed of business, speed of change ever changing demands How Can an Organization Skip Understanding and Planning a Project Without Having a Clear Understanding of Intended Result? Have a vision or understanding of primary business benefit May not understand what and/or how it will be produced What Are Some of the Key Challenges? Organizations look for clear project roadmap We might not know this and will learn that as we go, but there are checkpoints Does This Mean What We Have Learnt About Project Management Is Irrelevant? Fundament precepts of project management need to be applied to smaller segments of the project. Adaptability to meet objectives

Discussion Topic #2 - Newtonian vs. Quantum When Is It Advantageous to Manage a Project Using a Newtonian Approach? Predictable, repeatable, known - Newtonian Quantum – Adapt to meet end objective How Do You Know You Are Working on a Quantum Project? Involves style of project that is being managed Well defined business process – Probably Newtonian Unknown or new space? – Probably quantum Could be a mix of both quantum and Newtonian

Discussion Topic #3 - Building the Bridge In the Title, We Refer to the Idea of “Building the Bridge As We Walk on It.” What Is Meant by That? We have an understood vision, but project moves forward, and we need to: Understand what else is needed How we need to adapt? Chaos theory Patterns exist within chaos if we take time to observe What is driving things to happen? Impact on change management: What is driving these things to happen?

Discussion Point #4 - Focusing on the Results What is a Results Chain? How Does It Fit Into This Discussion? Have an idea of destination Keep track along the a continuum Discover as you go along How Does Stakeholder Engagement Play In This Discussion? Strong understanding of stakeholders Motivations Drivers How do we get them there? What is required from the stakeholders? How Do We Engage the Team? We need to develop capability on the team List of skills to move project forward to get to the end result Need for team members to adapt rapidly

Extreme Project Management Questions Extreme Project Management 20

Questions? Quick Review: Process to Pose a Question Questions? 9/14/2018 Questions? Quick Review: Process to Pose a Question Questions? Craig Curran-Morton John Rogers www.gantthead.com 21

What Is Change HEADWAY? gantthead.com’s Process For Change Management Designed To Provide Organizations Project managers Project teams With The Processes Necessary To Manage Change on Their Projects Open to “Premium Plus” Members

Resources on Change HEADWAY Articles Doug DeCarlo “Overview of the eXtreme Project Management Model” “Developing a Quantum Mindset” “How Extreme Project Management Is Different” Guides Discussions

PMI PDU Information To Claim PDU For This Webinar 9/14/2018 PMI PDU Information To Claim PDU For This Webinar Go to “My Account” on the gantthead website Click on “PDU’s Awarded” link View the PDU award certificate It will contain all the corresponding information you require to claim your PDU on the PMI website Problems: julie@gantthead.com Note various components www.gantthead.com

Webinar Survey Feedback Survey Link is being “pushed” to you right now and will open in another browser window Input your feedback and give us an idea of what you think It takes about 3 min to complete

“Project Portfolio Management - Where Do I Begin?” 9/14/2018 Mark You Calendars! Portfolio HEADWAY Topic: “Project Portfolio Management - Where Do I Begin?” August 18, 2009 @ 3:00 PM EST www.gantthead.com

The End Questions for the Presenter? 9/14/2018 The End Questions for the Presenter? Craig Curran-Morton craig.curranmorton@interthink.ca Interested in Change HEADWAY? Gina Jones gina@gantthead.com www.gantthead.com