Microsoft Excel 101

Microsoft Excel: The Basics Unit Microsoft Excel: The Basics Key Terms Active Cell Cells Column File Tab Formula Box Name Box Microsoft Office Button Quick Access Tool bar Ribbon Row Sheet Tab Split Screen Status Bar Title Bar View Buttons Workbook Worksheet Zoom Controls Spreadsheets OBJECTIVES: Identify and label the parts of an Excel Workbook Use spreadsheets (Excel) to input, compare, and evaluate date using formulas, functions, sorts, filters, and charts. Spreadsheets

Microsoft Excel: The Basics Part I Identify the parts of the Excel window Move between cells in a worksheet Part II Create and save a new worksheet Enter data into cells Edit and delete data Add a title to a worksheet Change worksheet page title Part III Format cells Define and use ranges Insert and delete columns and rows Change column width and row height Sort Data Filter Data Part IV Set print area Print a worksheet Objectives:

Microsoft Excel: The Basics – Part III 1 Microsoft Excel: The Basics – Part III Format a Worksheet Group Names A cluster of command buttons that are displayed once a tab is selected. Ribbon Contains a band of tabs and commands used to complete a task. Worksheet Tabs Used to display the worksheet that a user is currently editing.  Microsoft Office Button In Office 2007, the Office Button is located at the top left corner of all applications. Clicking it opens a menu containing frequently used file-level commands (e.g., Open, Print, and Save) previously available in the File menu. There are many ways to change the appearance and function of a spreadsheet. Some of the common editing tasks you can perform in Excel are: Changing the font format in a cell or range of cells Using AutoFit to adjust the size of columns and rows. Adding or deleting rows, columns, cells, and worksheets. Spreadsheets

Microsoft Excel: The Basics – Part III Insert and Delete Columns and Rows Scroll Bar Allows users to scroll through a range of values when you click the scroll arrows or when you drag the scroll box.  Split Screen A divided window with multiple resizable panes to view all parts of a document. Status Bar The area that displays information about the current document at the bottom of a program window. Title Bar Displays the title of the box, or the name of the file, and the application. To Delete a Row: Select a cell in the row that you wish to delete. 2. Right-click and select "Delete" from the popup menu. 3. When the Delete window appears, click on the "Entire row" selection and click on the OK button. To Insert a Rows: Select the row heading below where you want the new row to appear. Click the Insert command on the Home tab. 3. Click the Insert command. (The new row will appear above the selected row.)

Microsoft Excel: The Basics – Part III Define and Select a Cell or Cell Range To select a range of cells by dragging the mouse: 1. Click in a cell. 2. Press and hold down the left mouse button. 3. Move the mouse pointer around the screen. 4. Once the desired block of cells is highlighted, release the left mouse button.

Adjust and Change Column Width Microsoft Excel: The Basics – Part III Adjust and Change Column Width View Button Buttons that allow a user to change the file display or program tool. Zoom Controls Feature used to magnify or reduce the size of the document on screen. Spreadsheets

Microsoft Excel: The Basics – Part III Sort Data Once you have entered data into a worksheet, you may want to organize it to be more useful. You can arrange data by criteria, using a sort: ascending sort - lowest to highest descending sort - highest to lowest

Microsoft Excel: The Basics – Part III Filter Data You will use filters to display the systems that meet your criteria and hide data that you do not need to see. To see just the data you want, you can: Use a filter Hide columns or rows Filtering and hiding are particularly useful when a worksheet has many rows or columns, and the screen becomes distracting with too much information.

You are now able to: Format cells Define and use ranges Insert and delete columns and rows Change column width and row height Sort Data Filter Data