INTRODUCTORY MICROSOFT EXCEL Lesson 7 – Working with Multiple Worksheets

Objectives Name worksheets in a workbook. Color worksheet tabs. Hide and unhide a worksheet. Change the position of a worksheet. Insert and delete worksheets in a workbook.

Objectives (cont.) Link data between worksheets. Create three-dimensional references. Print workbooks and portions of workbooks. Arrange workbooks. Move and copy worksheets.

Terms Used in This Lesson Active sheet Arranging Link Sheet tabs Three-dimensional cell reference

Name Worksheets in a Workbook Worksheets are identified by naming them and by the tab color. The default name of worksheets are Sheet1, Sheet2, and so on. To change the name, double-click the sheet tab and then key a new name.

Color Worksheet Tabs To change the tab color of the active sheet, Choose Sheet from the Format menu. Choose Tab Color from the submenu. When the Format Tab Color dialog box appears, click the color that you want to appear on the tab.

Hiding and Unhiding a Worksheet You may hide worksheets that you are not using. To hide a worksheet, select the worksheet you would like to hide, open the Format menu and choose Sheet, and then click Hide in the submenu.

Change the Position of a Worksheet Worksheets may be added to or deleted from a workbook. Insert…worksheet Edit…delete  The position of a worksheet may be changed by dragging the tab at the bottom of the workbook.

Link Data Between Worksheets Link – transfers data from one worksheet to another. To use data from one worksheet in another worksheet of a workbook, Select the destination cell and then enter an =. Click the sheet tab that contains the source data you would like to link. Select the cell or range of cells. Press Enter.

Create Three-Dimensional References Three-dimensional references are formula references that incorporate data from worksheets in an active worksheet. Example – the formula =SUM(Sheet2:Sheet4!D12) adds the values in D12 on Sheet2, Sheet3, and Sheet4.

Create Three-Dimensional References (cont.)

Print Workbooks and Portions of Workbooks You may print an entire workbook selected worksheets selected areas of a workbook

Print Alternatives Select range to print; Choose File…Print Area To select more than one portion, Select 1st range; Ctrl; Select 2nd range

Arranging Workbooks Arranging will let you view more than one workbook on the screen at the same time. To arrange two open workbooks, open the Windows menu and choose Arrange.

Arranging Workbook Windows Horizontally

Moving and Copying Worksheets When you need to use a worksheet from one workbook in another workbook, you may copy or move the worksheet. To move or copy, right click the tab of the worksheet and select Move or Copy on the pop-up menu.

Summary Worksheets are identified by naming and by changing the color of the worksheet tabs. Worksheets in a workbook may be hidden from view and then unhidden when needed. Worksheets in a workbook may be inserted and deleted in the workbook. The position of a worksheet may be changed by dragging the worksheet tab.

Summary (cont.) Data in one worksheet may be linked to another worksheet. Three-dimensional references permit data from multiple worksheets to be used in formulas. Entire workbooks, selected worksheets, or selected areas of a workbook may be printed.

Summary (cont.) Several workbooks may be arranged on the screen so that they can be viewed at the same time. Worksheets may be moved or copied from one workbook to another.