Microsoft Office 2013 - Illustrated Unit P: Access and the Web

Objectives Create a hyperlink field Create a hyperlink control Use HTML tags to format text Export to HTML and XML Microsoft Office 2013 - Illustrated

Objectives (cont’d.) Import from HTML and XML Save and share a database with SkyDrive Understand Access Web apps Create an Access Web app Microsoft Office 2013 - Illustrated

Create a Hyperlink Field Hyperlink field: a field with the Hyperlink data type Stores a link to a Web page or file Microsoft Office 2013 - Illustrated

Create a Hyperlink Field (cont’d.) Microsoft Office 2013 - Illustrated

Create a Hyperlink Field (cont’d.) Microsoft Office 2013 - Illustrated

Create a Hyperlink Control Hyperlink control: a control on a form that when clicked, works like a hyperlink Redirects the user to a Web page or file Convert a label control into a hyperlink label Modify label’s Hyperlink Address property Microsoft Office 2013 - Illustrated

Microsoft Office 2013 - Illustrated

Create a Hyperlink Control (cont’d.) Tour Entry form with hyperlink command buttons Microsoft Office 2013 - Illustrated

Use HTML Tags to Format Text HTML (Hypertext Markup Language): language used to describe content in a traditional Web page Rich Text: Text Format property Allows mixed formatting of text displayed by a text box on a form or a report Microsoft Office 2013 - Illustrated

Use HTML Tags to Format Text (cont’d.) HTML tags: codes that identify or “mark up” the content in the page Entered into an HTML file in <angle brackets> Many used in pairs: mark the beginning and end of content they identify Opening tag, e.g., <b> for start bold Closing tag, e.g., </b> for end bold Empty tags: single tag, e.g., <br/> for line break Microsoft Office 2013 - Illustrated

Use HTML Tags to Format Text (cont’d.) Microsoft Office 2013 - Illustrated

Use HTML Tags to Format Text (cont’d.) Microsoft Office 2013 - Illustrated

Use HTML Tags to Format Text (cont’d.) Common HTML tags Microsoft Office 2013 - Illustrated

Use HTML Tags to Format Text (cont’d.) Latest version of HTML as defined by the W3C or World Wide Web Consortium Retired due to new better technologies, i.e., Cascading Style Sheets (CSS) Currently, no way to apply CSS technology to a Rich Text control in an Access form or report Microsoft Office 2013 - Illustrated

Export to HTML and XML HTML files: Web pages using HTML tags to mark up content stored in the file XML (Extensible Markup Language): a language used to mark up structured data Allows data to be more easily shared between different computer programs Microsoft Office 2013 - Illustrated

Export to HTML and XML (cont’d.) XML: often a better choice when sharing structured data is the goal Implemented with separate files: XML file: raw data XSD file: description of data’s characteristics XSL file: description of how the data should be formatted Microsoft Office 2013 - Illustrated

Export to HTML and XML (cont’d.) Microsoft Office 2013 - Illustrated

Export to HTML and XML (cont’d.) Microsoft Office 2013 - Illustrated

Export to HTML and XML (cont’d.) XML, XSD, and XSL files When exporting XML: prompted to export two helper files XSD file: stores the schema of data stored in the XML file; provides information about the data types and properties that can be used to describe and ensure the data integrity XSL file: describes how to display an XML file; makes XML file easier to read for humans Microsoft Office 2013 - Illustrated

Import from HTML and XML Data can be imported directly into the database from: HTML file with HTML table tags XML file Microsoft Office 2013 - Illustrated

Import from HTML and XML (cont’d.) NewCustomers.html file opened in a browser Microsoft Office 2013 - Illustrated

Import from HTML and XML (cont’d.) Microsoft Office 2013 - Illustrated

Import from HTML and XML (cont’d.) HTML table tags Microsoft Office 2013 - Illustrated

Save and Share a Database with SkyDrive SkyDrive: a cloud-based storage and file-sharing service provided by Microsoft Can access its files from any computer connected to the Internet Can create shared folders to organize shared files Microsoft Office 2013 - Illustrated

Save and Share a Database with SkyDrive (cont’d.) Creating a shared files folder Microsoft Office 2013 - Illustrated

Save and Share a Database with SkyDrive (cont’d.) SkyDrive with new file and folder Microsoft Office 2013 - Illustrated

Understand Access Web Apps Access Web app: a special type of Access database stored on a SharePoint 2013 server Allows users to enter and edit data using a common browser Saved with the extension .accdw Microsoft Office 2013 - Illustrated

Understand Access Web Apps (cont’d.) Software required to create, modify, and use an Access Web app Microsoft Office 2013 - Illustrated

Understand Access Web Apps (cont’d.) Advantages of building an Access Web app over a traditional desktop application Access is not required for the user A local connection to the database is not required for each user Microsoft Office 2013 - Illustrated

Understand Access Web Apps (cont’d.) Advantages of building an Access Web app (cont’d.): Access Web app data is stored in a back-end SQL Server database providing: User-level security: password protected Scalability: much larger data amounts stored and managed Performance: more people can reliably work with the app; very fast response times Microsoft Office 2013 - Illustrated

Understand Access Web Apps (cont’d.) Disadvantages of building an Access Web app as compared with a traditional desktop application Complexity Less robust development tools Traditional desktop databases cannot be easily upgraded to Access Web Microsoft Office 2013 - Illustrated

Understand Access Web Apps (cont’d.) Software required to develop and use an Access Web app Microsoft Office 2013 - Illustrated

Understand Access Web Apps (cont’d.) Reference material for Access Web apps Microsoft Office 2013 - Illustrated

Create an Access Web App Requires access to a SharePoint 2013 server configured to support Access Web apps Microsoft Office 2013 - Illustrated

Issue Tracking Web app Template Information Window Microsoft Office 2013 - Illustrated

How To: Create and Customize a Web App in Access 2013 Article Microsoft Office 2013 - Illustrated