Microsoft Access 2003 Illustrated Complete Managing Database Objects

Objectives Work with objects Use the Documenter Group objects Modify shortcuts and groups Managing Database Objects Unit M

Objectives Create a dialog box Create a pop-up form Create a switchboard Modify a switchboard Managing Database Objects Unit M

Working with Objects Working with Access objects is similar to working with files in Windows Use the View buttons on the database toolbar to arrange objects Right-click an object within Access to open, copy, delete, or rename it Managing Database Objects Unit M

Working with Objects Details View button Objects button Queries button Managing Database Objects Unit M

Working with Objects Name AutoCorrect fixes discrepancies between references to field names, controls on forms and reports, and object names when you change them Name AutoCorrect will not repair references in Visual Basic for Applications code, replicated databases, or linked tables Managing Database Objects Unit M

Using the Documenter The Documenter creates reports on the properties and relationships among the objects in a database This documentation is especially helpful to those who need to use the database, but did not design the original tables Managing Database Objects Unit M

Using the Documenter Table name and file location Table properties Field properties for SerialNumber Managing Database Objects Unit M

Grouping Objects Place objects in groups to easily organize or classify objects A group consists of shortcuts (pointers) to each object that belongs to the group The Favorites group is provided for every new Access database Is similar in function to the Favorites folder used in other Microsoft programs Managing Database Objects Unit M

Grouping Objects Shortcut report icon Groups button Shortcut query icon Managing Database Objects Unit M

Speech recognition Speech recognition means being able to talk to your computer, and having it respond appropriately to the instruction Must have a microphone, install the speech recognition software, and train the software to recognize the sound of your unique voice Managing Database Objects Unit M

Modifying Shortcuts and Groups Changes you make to an object by accessing it through a shortcut are saved with the object, just as if you had opened the object directly Deleting a shortcut does not delete the object Managing Database Objects Unit M

Creating a Dialog Box A dialog box is a special form that displays information or prompts a user for a choice Use dialog boxes to simplify the Access interface Use form properties such as Border Style and Auto Center to make a form look like a dialog box Managing Database Objects Unit M

The Final dialog box in Form View Creating a Dialog Box The Final dialog box in Form View Managing Database Objects Unit M

Creating a Pop-up Form A pop-up form is another special type of form that stays on top of other opens forms Open a pop-up form with a command button Managing Database Objects Unit M

Creating a Pop-up Form Command button Pop-up form Managing Database Objects Unit M

Creating a Switchboard A switchboard is a special Access form that uses command buttons to simplify and secure the database Create using the Switchboard Manager One switchboard page must be designated as the default switchboard Managing Database Objects Unit M

Creating a Switchboard Becomes a label on the switchboard Identifies the action for a command button on the switchboard Managing Database Objects Unit M

Modifying a Switchboard Use the Switchboard Manager to add, delete, move, and edit the command buttons and text on a switchboard form Use Form Design View to make formatting changes Managing Database Objects Unit M

Summary Database objects may be organized using shortcuts in groups Use the Documenter to provide a report on objects, fields, relationships, controls, and properties Use three special forms: dialog boxes, pop-up forms, and switchboards to make a database easier to use Managing Database Objects Unit M