Microsoft Access 2003 Illustrated Complete Developing Forms and Subforms

Objectives Understand the form/subform relationship Create subforms using the Form Wizard Create subforms using queries Modify subforms Developing Forms and Subforms

Objectives Add a combo box for data entry Add a combo box to find records Add option groups Add command buttons Add ActiveX controls Developing Forms and Subforms

Understand the form/subform relationship A form/subform is two form objects The “main form” contains the subform Use a form/subform to show a one-to-many relationship Use a form/subform to show a parent-child relationship Developing Forms and Subforms

Understand the form/subform relationship The Record Source property of the form identifies the recordset, the fields and records a form will display The Record Source value may be: Table Query SQL Statement Developing Forms and Subforms

Understand the form/subform relationship Main form Subform Developing Forms and Subforms

Create subforms using the Form Wizard Choose table or query objects that contain desired fields Selected field list Developing Forms and Subforms

Create subforms using the Form Wizard Subform navigation bar Main form navigation bar Developing Forms and Subforms

Create subforms using queries Create the main form and subform as separate objects Add the subform to the main form using the Subform Wizard Subform/Subreport button Developing Forms and Subforms

Create subforms using queries A common field must be present in both the main form and subform to link the two forms The properties used to link a subform to a main form are these Link Child Fields Link Master Fields Developing Forms and Subforms

Modify subforms You may modify forms and subforms in their individual Form Design Views You may modify forms and subforms in the Form Design View of the main form Developing Forms and Subforms

Modify subforms Main form Subform Developing Forms and Subforms

Add a combo box for data entry Use the Combo Box Wizard Combo Box button Developing Forms and Subforms

Choose one of the first two options to use the combo box to enter data Combo Box Wizard Choose one of the first two options to use the combo box to enter data Developing Forms and Subforms

Add a combo box to enter data Combo boxes used to enter data Developing Forms and Subforms

Choose the last option to use the combo box to find records Combo Box Wizard Choose the last option to use the combo box to find records Developing Forms and Subforms

Add a combo box to find records Combo box used to find records Developing Forms and Subforms

Add option groups Use the Option Group Wizard Option Group button Option Button button Developing Forms and Subforms

Add option groups Option group with four option buttons Developing Forms and Subforms

Add command buttons Use the Command Button Wizard Command Button button Developing Forms and Subforms

Command Button Wizard Actions within each category Command Button categories Developing Forms and Subforms

Adding command buttons Developing Forms and Subforms

Add ActiveX Controls ActiveX is a Microsoft technology Microsoft and outside vendors write ActiveX controls ActiveX controls may be shared across applications Developing Forms and Subforms

ActiveX Controls vary based on the programs on your computer Add ActiveX Controls ActiveX Controls vary based on the programs on your computer Developing Forms and Subforms

Summary Forms/subforms show related records Forms/subforms can be created with the Form Wizard or individually using the Subform Wizard Combo boxes, option groups, command buttons, and ActiveX controls may be added to a form to improve the form’s functionality Developing Forms and Subforms