LIFE UNDER LICENCE Practicalities of full copyright record-keeping

Record-keeping realities Overview Information and training –Copier confusion Processes and systems –Marking requirements Transitional issues Evaluation

Information and training Compliance rests with individual Copyright is not simple Copiers want straightforward rules Clear, comprehensive guidelines and resources must be available Responsibility to provide advice

Copier confusion How to fill in the form If incomplete publication details available Digital/print or digital/digital - how to record Transformation of use When copying for others - knowing planned use (fair dealing/educational)

Processes and systems The fundamentals: oversee each photocopier What happens to completed forms every month/quarter Statutory deadlines must be strictly met Accountability when copying is delegated to others (individuals, printing facilities) Off-site printing Accurate marking of copies made

Marking requirements How to mark when room is limited, ie slides Labour and time Logistics (and cost to consumer) of compliance in high- volume copying areas Updating dates for future print runs Multiple marks showing copying history Multiple sets of forms accounting for different copying dates

Transitional issues Retention and use of unmarked copies made under sampling Tedious and time consuming nature of recording by hand Consumer resistance Implementation cost

Evaluation May find copyright compliance improves under record-keeping Opportunity to assess real extent of copying Opportunity to set more effective limits & controls on internal copying Not yet possible to accurately assess costs