Executive & Management Compensation Survey Training 2011 www Executive & Management Compensation Survey Training 2011 www.healthcarehrsource.org May 2011

An Invitation to Activate Your Allied for Health Survey Group E-MAIL This e-mail contains instructions, your username, and password. Username and password

Client Log In www.healthcarehrsource.org Log in to www.healthcarehrsource.org. Select the Client Log In button

My Surveys Select My Surveys Go to “My Surveys”

Activating your survey Click Activate This Survey Activating your Executive Comp survey will update your facility profile.

3 Steps to Activate your Survey Click on Do this now! 3 Steps to activate your survey group

Click on Update to continue Step 1: Contact Information Click on Update to continue Update your most current contact information.

Step 2: Verify Facility Click on Do this now! Confirm each facility for which you will be reporting data.

Select one of the following options Click on submit to continue Confirm your facility facility listed Select one of the following options Step 2 Click on submit to continue

Step 3: Facility Profile Click on Update this profile This is your HID code Demographic data: Update your facility profile for each of the facilities in which you will be reporting data. HID

Update each facility profile Facility Characteristics Demographic information. Effective Date December 31, 2010 Click on Update

Download Data Submission Kit Go to “Download Data Submission Kit” menu Download Data Submission Kit

DSK for Individual Facilities Option 1: DSK for Individual Facilities You have 2 options: Option 1 for individual facility data OR Option 2 for system facility data Option 2: DSK for Systems

Downloading Data Submission Kit Click Save Make sure you “SAVE” the DSK excel file.

Saving your Data Submission Kit Select Local drive Click Save Select your local drive and SAVE your DSK file.

Open your Data Submission Kit Open DSK file. Click Open

Preparing and Submitting Your Compensation Data Download Instructions Download Job codes & Descriptions

Select Executive Compensation My Surveys Select Executive Compensation Select the your survey group

Designate a survey coordinator Update demographic data Survey Overview Designate a survey coordinator Update demographic data Survey Overview Options Upload your DSK

Select “Data Submission Kit” Upload your DSK Select “Data Submission Kit” Submitting your DSK Select Browse Click Upload

*Kyle Jaimerena - FutureSense Any Questions? Next: Completing the DSK (Cash Data Only) New Positions Added Retitled positions Zarca (All other information previously collected in DSK) *Kyle Jaimerena - FutureSense

Completing the DSK Contact Info Tab: Complete all Contact Info Cash Data Tab: Completely fill in Organization Name and HID code If HID code is unknown, survey coordinator must locate it on the HealthCareHRSource.com website. Reference: Steps to access HID code in previous slides.

Completing the DSK Cash Data Tab Continued: Allied for Health Job Code Link to Job Codes and Descriptions at the top of the page Make sure actual salary falls in between minimum and maximum of range. Bonus Amounts If individual is eligible and no bonus is paid, then input zero. If individual is ineligible and no bonus is paid, then leave cell blank.

Completing the DSK General: Make sure the DSK you are submitting is a 2011 Executive/Management DSK. Be sure to save and name the DSK you are submitting with descriptors including your facility name, type of survey and year. Ex: Antelope_Valley_Hospital.Management_Compensation_11.DSK.xls Be careful of submitting duplicate data. HRIS download option is encouraged! Systems can give an HRIS download instead of separate cash data tabs for every facility but need to make sure HID codes are correct!

Completing the DSK General Continued: Only enter Zeros if an answer is actually zero. Leave cells blank that are not applicable. Make sure your information is up to date on the HealthCareHRSource.com website. See previous slides This will help us to create better data cuts for you as the participants. Helpful Links at top of DSK Website – Health Care HR Source Glossary of Terms Job codes and Descriptions

New Positions New Executive Positions added this year (1) Chief of Ambulatory Services New Management Positions added this year (4) Head of Clinical Informatics Head of Infection Control Head of Occupational Health Head of Supply Chain

Re-Titled Positions Executive Positions re-titled (New Name Below) Chief of Nursing/CNO/CNE Chief of Strategic Planning and/or Business Development Chief of Managed Care Chief of Professional Services (Clinical) Chief of Support Services (Non-Clinical) Chief of Pharmacy Services Chief of Risk Management Chief of Talent Management and Organizational Development Management Positions re-titled (None)

Zarca - Overview Zarca is an online survey tool we will be utilizing this year to collect all non-cash data for all compensation surveys (i.e. additional compensation, STI design, perquisites, etc.) Our goal is to make this survey more user friendly for you as the participant and also to collect better data. We think Zarca will help us reach these goals.

Zarca – General Your survey coordinator has been sent an email from Lu-Shonda Johnson-Wilson with a link to participate in the online surveys. Two emails, two links. One for each survey. Please check your spam filters if you have not yet received the emails. Once you click the link you may begin the survey. However, we recommend using the print survey option at the top right hand side of the screen to print a PDF and gather the information first.

Zarca – General For your convenience, we have implemented a “save and continue later” button located at the bottom right of the screen. Also, note there is a “security timeout” feature that will automatically log you out after 1 hour of inactivity. Mandatory questions are noted by a red asterisk. At the end of the online survey, you have the option to be automatically routed to the Health Care HR Source website to download your DSK.

Thank You for Participating! No other changes this year Questions?