© Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 for Fixed Asset Management

© Tally Solutions Pvt. Ltd. All Rights Reserved 2 2 Agenda Fixed Asset Management – An Overview Structure of Fixed Asset Management Tally.ERP 9 for Fixed Asset Management Process Flow Primary Requirement Tally.ERP 9 – Fitment

© Tally Solutions Pvt. Ltd. All Rights Reserved 3 3 Structure of Fixed Asset Management Fixed Asset Management Depreciation Methods MIS Reports Asset Classification Asset Depreciation Asset Disposal Capital Purchase

© Tally Solutions Pvt. Ltd. All Rights Reserved 4 4 Fixed asset management – An Overview

© Tally Solutions Pvt. Ltd. All Rights Reserved 5 5 Depreciation Method Fixed Asset Management Depreciation Methods MIS Reports Asset Classification Asset Depreciation Asset Disposal Capital Purchase

© Tally Solutions Pvt. Ltd. All Rights Reserved 6 6 Process Flow – Depreciation method

© Tally Solutions Pvt. Ltd. All Rights Reserved 7 7 Primary Requirement – Depreciation Method Category / ModuleMajor RequirementExplanation Depreciation MethodDepreciation method name Various depreciation methods can be created in the system using depreciation master. Depreciation rate can be defined with its date of effectiveness. Classification of assetsProvision to segregate certain group of asset under one category is provided. Methods of depreciations and rate of depreciation can be mentioned here so that it can be further referred. Grouping of assetVarious assets can be grouped under a single group so that same depreciation methodology is applicable to all the items. One time configuration in group level will be applicable to all the items. Asset itemsAsset item can be created under certain group. Master will contain the details like supplier of the asset, billed date, rate, total cost, AMC, Warranty, service, location and put to use date details.

© Tally Solutions Pvt. Ltd. All Rights Reserved 8 8 Tally.ERP 9 Fitment – Depreciation Method SL No.RequirementPart of Tally.ERP 9Part of Solution 1Depreciation Master CreationYes 2Tagging of masters under fixed asset groupYes 3Multiple master creationsYes 4Tagging of Depreciation methods to asset classifications with rates Yes 5Fixed asset report generation based on depreciation methods Yes

© Tally Solutions Pvt. Ltd. All Rights Reserved 9 9 Asset Classification Fixed Asset Management Depreciation Methods MIS Reports Asset Classification Asset Depreciation Asset Disposal Capital Purchase

© Tally Solutions Pvt. Ltd. All Rights Reserved 10 Asset Classification Category / ModuleMajor RequirementExplanation Asset ClassificationAsset classificationUser can create asset classification and mention the method of depreciation. Effective date and rate of depreciation can be also mentioned at this place. Asset group creationMultiple asset groups can be created under the asset classification. Asset group will inherit the property of asset classification. Asset item creationAsset can be created under a particular asset group. Detail of supplier from whom the asset item is purchased and bill date are captured in the master. Put to use dateAccording to companies act, the depreciation is to be calculated on the asset put to use date. Insurance & WarrantyPolicy details, expiry date, type of insurance and effective date of insurance with AMC details can be stored for future reference in asset item master.

© Tally Solutions Pvt. Ltd. All Rights Reserved 11 Tally.ERP 9 Fitment – Asset classification SL No.RequirementPart of Tally.ERP 9Part of Solution 1Asset classificationYes 2Set/Alter depreciation detailsYes 3Method of depreciationYes 4Effective dateYes 5Rate of depreciationYes 6Asset group masterYes 7Asset item masterYes 8Asset location detailsYes 9Asset ID detailsYes 10Asset supplier nameYes 11Bill date for assetYes 12Put to use date for assetYes Cont. …

© Tally Solutions Pvt. Ltd. All Rights Reserved 12 Tally.ERP 9 Fitment – Asset classification SL No.RequirementPart of Tally.ERP 9Part of Solution 13Insurance detailsYes 14Insurance effective dateYes 15Insurance expiry dateYes 16Type of insuranceYes 17Policy numberYes 18Warranty detailsYes 19Warranty dateYes 20Warranty expiry dateYes 21Warranty reference numberYes 22Annual maintenance detailsYes 23Applicable date for AMCYes 24AMC expiry dateYes

© Tally Solutions Pvt. Ltd. All Rights Reserved 13 Tally.ERP 9 Fitment – Asset classification SL No.RequirementPart of Tally.ERP 9Part of Solution 25AMC reference numberYes 26Service detailsYes 27Service typeYes 28Service on or before dateYes 29Batch detailsYes 30Unit of asset item Yes

© Tally Solutions Pvt. Ltd. All Rights Reserved 14 Capital Purchase Management Fixed Asset Management Depreciation Methods MIS Reports Asset Classification Asset Depreciation Asset Disposal Capital Purchase

© Tally Solutions Pvt. Ltd. All Rights Reserved 15 Process Flow – Capital Purchase Management

© Tally Solutions Pvt. Ltd. All Rights Reserved 16 Primary Requirement – Capital Purchase Management Category / ModuleMajor RequirementExplanation Capital Purchase Management Capital purchase management Capital purchase records can be recorded in the system with the complete details. Like, supplier from whom it was purchased, Annual maintenance details and where the asset need to be shipped. Capital depreciationBased on the method of depreciation tagging at the item level, user can record the depreciation details in the system after a period of time. Capital disposalOnce the life of asset is over and need to be disposed. Same can be captured in the system. Custodian detailsSystem provide the capability to record the name of the custodian under whom the asset is currently held. Similarly the location where the asset currently resides.

© Tally Solutions Pvt. Ltd. All Rights Reserved 17 Tally.ERP 9 Fitment – Capital Purchase Management SL No.RequirementPart of Tally.ERP 9Part of Solution 1Voucher type creation for capital purchaseYes 2Capturing asset location details in transactionsYes 3Asset ID detailsYes 4Quantity of asset purchasedYes 5Rate of itemsYes 6Total AmountYes 7Custodian detailsYes 8Period under certain custodyYes

© Tally Solutions Pvt. Ltd. All Rights Reserved 18 Tally.ERP 9 Fitment – Capital Depreciation Management SL No.RequirementPart of Tally.ERP 9Part of Solution 1Voucher type creation for capital depreciationYes 2Asset Name for which depreciation is calculatedYes 3Asset ID and basic detailsYes 4Location where asset is currently availableYes 5ID of assetYes 6Depreciated amount based on depreciation methodsYes

© Tally Solutions Pvt. Ltd. All Rights Reserved 19 Tally.ERP 9 Fitment – Capital Disposal Management SL No.RequirementPart of Tally.ERP 9Part of Solution 1Voucher type creation for Capital disposalYes 2Location from where asset is disposedYes 3Item disposed detailsYes 4Quantity of item disposed detailsYes 5Disposal rateYes 6Disposal amountYes 7Custodian details who is in charge of disposalYes

© Tally Solutions Pvt. Ltd. All Rights Reserved 20 Temple & Trust – MIS Reports Fixed Asset Management Depreciation Methods MIS Reports Asset Classification Asset Depreciation Asset Disposal Capital Purchase

© Tally Solutions Pvt. Ltd. All Rights Reserved 21 Primary Requirement – MIS Reports Category / ModuleMajor RequirementExplanation MIS ReportsAsset put to use reportAsset put to use report provide the details of asset, when it was purchased, purchased amount and from when the asset is under operation. Facility is provided in report to enter the put to use date. Since the depreciation is calculated based on this date. Insurance details reportThis report provides complete insurance detail for the assets. Type of policies, policy number and expiry dates are available in this report. Asset details which are not insured are also available in this report. Warranty number & AMC details report Report provide Warranty number and validity period of assets. AMC details are also available based on which servicing decision can be taken. Custodian reportReport provide the detail of the custodian under whom the asset resides with period wise. Fixed asset registerFixed asset register provides complete summary of an asset. Capital purchase, AMC, services history, warranty and disposal details based on the period. Schedule 3 reportsSchedule 3 reports provide the depreciation details of an asset. Information like Opening balance, depreciation amount and the closing balance of the asset are viewed in this report.

© Tally Solutions Pvt. Ltd. All Rights Reserved 22 Tally.ERP 9 Fitment – MIS Reports SL No.RequirementPart of Solution 1Asset put to use reportYes 2Insurance details reportYes 3Warranty & AMC details reportYes 4Custodian Details reportYes 5Asset RegisterYes 6Schedule 3 reportsYes 7Written down Value reportYes 8Straight line Method reportYes

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