Partners for Cancer Care & Prevention Fundraiser By Patrick McGregor & Catalina Londono

Summary Create a Fundraising event for the Charity “Partners for Cancer Care and Prevention”, A non-profit organization that helps low- income women with cancer in Cali, Colombia.

Roles & Responsibilities Patrick McGregor – Public Relations Manager Collect historic and legal data about fundraisers. Silent Auction: contacts, donations, estimating, etc. Catalina Londono – Project Manager Project Plan Event coordinator Marketing

The event will be hold in June 28/2013 Project Scope Run a fundraiser event that includes food, music, and a silent auction in Minneapolis with the purpose of raise $2,500 for the Partners for Cancer Care and Prevention non-profit. The event will be hold in June 28/2013 Major Constraints Number of volunteers. Cost of the event. Number of Silent Auction Donations. Number of attendees. Major Assumptions We will have the volunteers necessary for the event. At least 75% of the target value of the events items will be donated. The bands contacted will play for free. Attendance will be close to 100 people Exclusions The ticket price does not include any kind of drinks apart of the glass of wine with the dinner and water. Gaining tax exempt status (taken care of by Partners for Cancer Care and Prevention) Sending the money to Columbia (taken care of by Partners for Cancer Care and Prevention)

Key Stakeholders Volunteers Donor companies Project Manager << Influence or Power of Stakeholder   Little/No Interest Significant Interest Influence Donor companies Keep Satisfied Project Manager Partner for cancer care & prevention Manage Closely Little or No Influence Volunteers Monitor (minimum effort) Participants Keep Informed Importance or Interest Level of Stakeholder >>

WBS PARTNERS FOR CARE & PREVENTION FUNDRAISER Pre-Event Donations Potential Donors Proposal Location Catering Volunteers Promotion Advertising Material Invitations Free Press Social Media Event Entertainment Room Silent Auction Post-Event Donation certificates Bills Thank you letters WBS

Milestones Event Day 06/28/2013 Kickoff Meeting 04/04/2013 Location 05/08/2013 Entertainment 06/05/2013 Promotion 05/27/2013 Catering 05/15/2013 Volunteers 06/14/2013 Donations 05/30/2013 Event Day 06/28/2013 Closing Meeting 07/08/2013

Requirements Raise at least net $2,500 Space for at least 100 people A silent auction Item value of the silent auction at least $1,700 Volunteers for the event Create a Facebook page for the event

Basis of estimating Children’s Hospital Fundraising Events/ Silent Auction PTO Today Silent Auction Records Minnesota Library Association Silent Auction Minnesota Renewable Energy Silent Auction March of Dimes Silent Auction Silent Auction Donation Company Records Budget of Event

Top Risks & Issues Issues Risks Walt Disney corporation requires 12 weeks advance notice of request. Mall of America requires 12 weeks advanced notice of request Risks If: There is poor attendance. Then: Budgeted for 75% turn out to meet goal. If there are: Insufficient Silent Auction Donors Then: Get more donors (budgeted for 75% of what we needed). If: Partners for Cancer care will not partner with us. Then: Find another organization that will, or entirely redesign plan If we cannot raise the full $2,500. Then: Send what we do get. Corrective action Remove from silent auction donors list and recalculate expected profit from auction

Lessons Learned If doing a silent auction again put date out at least 14 weeks in order to get the maximum amount of donors. (Research more before setting a date) Networking is very important when trying to get donations. Break down the relationships everything has with each other before diving in.

Thank you! Comments Questions