FREE MONEY!!! The NCCTM Mini-Grant Process Sandy Childrey Athens Drive High School NCCTM Mini-Grant Coordinator schildrey@wcpss.net

How the Process Works… NCCTM Minigrant Spring Report. NCCTM Minigrant Proposals received. Membership verified. Info and region spreadsheets sent to regional review committees by Oct. 3rd. Committees meet Wednesday of Fall Conference. Decisions made by the Sunday after the Fall Conference. Notification ASAP once I receive decisions.

Sample Membership verification

MINI-GRANT APPLICATION GUIDELINES For your project proposal to receive favorable consideration, the guidelines below should be followed. Use section one (I) as an outline for your proposal, being certain to incorporate the points in section two (II) - The proposal should be typed or printed clearly in black ink to facilitate reproduction for judging- I- Projects will be evaluated on the following criteria: A. Purpose/objectives B. Justification (why project is important) - Include a description of how the proposal addresses content and practice standards within the CCSS Math. C. Implementation/plans D. Impact - # of students, reusable materials, etc. - For applicants who plan on requesting several years of funding, include evidence of impact in previous years. E. Economic feasibility (can it be done with funds requested)

MINI-GRANT APPLICATION GUIDELINES II. Project description (2 pages) should include the following: A. What the project is expected to accomplish B. Specific/details of the project C. Number of students to be served D. How you will share the outcomes of your project (i.e., submit an article to the Centroid, present at the state or regional conference, etc.) E. Detailed budget (No Stipends) – 1 additional page III. Possible projects for consideration include: Math clubs, field days, contests, math activities and laboratories, research projects/topics, family math, and parent workshops, etc. This list is not meant to limit you to these ideas. Creativity is encouraged. IV. Proposals must be submitted for consideration in the correct NCCTM Region. Be sure to verify your region before submitting. Proposals should be a maximum of three pages including detailed budget.

REGIONS:

Regions: NCCTM is divided into three regions. The Western Region is composed of the following counties: Alexander, Alleghany, Ashe, Avery, Buncombe, Burke, Cabarrus, Caldwell, Catawba, Cherokee, Clay, Cleveland, Gaston, Graham, Haywood, Henderson, Iredell, Jackson, Lincoln, Macon, Madison, McDowell, Mecklenburg, Mitchell, Polk, Rowan, Rutherford, Swain, Transylvania, Union, Watauga, Wilkes, and Yancey. The Central Region is composed of the following counties: Alamance, Anson, Caswell, Chatham, Cumberland, Davidson, Davie, Durham, Forsyth, Guildford, Hoke, Lee, Montgomery, Moore, Orange, Person, Randolph, Richmond, Robeson, Rockingham, Scotland, Stanly, Stokes, Surry, and Yadkin. The Eastern Region is composed of the following counties: Beaufort, Bertie, Bladen, Brunswick, Camden, Carteret, Chowan, Columbus, Craven, Currituck, Dare, Duplin, Edgecombe, Franklin, Gates, Granville, Greene, Halifax, Harnett, Hertford, Hyde, Johnston, Jones, Lenoir, Martin, Nash, New Hanover, Northampton, Onslow, Pamlico, Pasquotank, Pender, Perquimans, Pitt, Sampson, Tyrell, Vance, Wake, Warren, Washington, Wayne, and Wilson.

Mini-Grant Proposal Cover Sheet PLEASE PRINT CLEARLY OR TYPE Grant Applicant(s)__________________________________________________________________________ Position: _____________________________ School/Institution: ___________________________________ Home Address ____________________________City________________ State_______ Zip Code_________ Home Telephone: (____)___________________County: __________________________________________ School Address: ___________________________City________________ State_______ Zip Code_________ School Telephone: (____) ________________ County: _________________________________________ Applicant Email (required) ____________________________________________________________________________________ ___ NCCTM Membership # ___________________ NCCTM Region ___________________________________ Principal name and email address_____________________________________________________________ Superintendent name and email address ______________________________________________________ School System Public Relations Officer name and email address___________________________________

Coversheet Cont. In order to ensure blind screening of your proposal, please do not mention your name or the name of your school or institution in your proposal. This cover sheet will be removed after a code number has been assigned to your proposal. Proposals should be limited to two pages in length, 1 additional page allowed for budget, THREE PAGES MAXIMUM All proposals must be emailed as a Word document on or before September 15. All applicants must be active members of NCCTM by September 1 for the school year in which their proposals are funded. Only one application per member, per year, will be accepted. Receipt of grant proposals will be acknowledged by email within one week of receipt. It is the applicant’s responsibility to contact the grant coordinator if an emailed confirmation of receipt is not received within one week. Grant recipients will be notified as soon as possible following the NCCTM State Conference.   Title of Project_____________________________________________________ Amount Requested:_________________________ Please have the principal of your school/supervisor of your institution sign below to indicate his/her support and approval of your proposal. The coversheet, with a valid signature, must be scanned and emailed as a separate attachment or postmarked by September 30. Cursive font is not a valid signature. Proposals without valid signatures will not be considered. ___________________________________________ _________________________ __________________ Signature Position Date

Coversheet Cont. Return this application form and direct all questions to: Sandra W. Childrey, Coordinator NCCTM Mini-Grant Committee 111 Loch Haven Lane Cary, NC 27518 Cell Phone 919-818-4999 Applications should be emailed as a Word attachment to: schildrey@wcpss.net by September 30. Please be aware that NCCTM is required to report all grants of $600 or more to the Internal Revenue Service. In such a case you will receive an IRS Form 1099- MISC from NCCTM. NCCTM has been advised that if you receive one of the NCCTM grants, you must include the grant proceeds in income.

SAMPLES: Printed and in the binder. PLEASE do not take the samples

HINTS: DON’T wait til the last minute. NCCTM membership is REQUIRED. NCCTM has converted ALL memberships to run July 1-June 30. The Sept. 30th submission deadline is FIRM. Verify Membership is current in NCCTM, NOT NCTM! ALWAYS use the CURRENT NCCTM coversheet on the website (www.ncctm.org)

HINTS: Stay below $600. Shares the funding throughout the region. If > $600 must provide SSN for an IRS Form 1099-MISC and must claim the grant on your personal taxes. If you have a co-applicant, the check will not be split. Checks will NOT be written to your school. They are always written to the recipient and only the recipient.

HINTS: Remember, you can apply ONCE every year Call if you have questions. I will call you back ASAP. Leave a voicemail. I do not answer numbers I don’t recognize. Texting is also available. Be sure to include your name! NO STIPENDS!!!! Follow up, preferably by Oct. 2nd, if you do not receive a confirmation of receipt email. It is the applicant’s responsibility to check on this. If I do not receive it, then I don’t know it’s been sent. Only the applicant knows this.

HINTS: Read all rules. These are on the coversheet as well as within the application materials. Remember ANY member can apply. This includes teachers, administrators, support staff, central office staff and university faculty. Out of state residents can apply IF THEY TEACH IN NORTH CAROLINA!!! I am the only person in the state who can not receive a minigrant. You do not need to reprint the guidelines with your application.

PITFALLS/RECOMMENDATIONS: Too Long 2 page limit enforced by review committee 1 additional page is allowed for the budget only Not a member of NCCTM Please do not confuse NCCTM with NCTM. Membership in one does not include membership in the other. Providing NCTM member number instead of NCCTM member number.

PITFALLS/RECOMMENDATIONS: Not anonymous Enforced by grant coordinator – I do not forward applications that are not anonymous. Missing or Vague Budget Not a WORD document Not tied to mathematics Not for the current school year Coversheet must actually be signed by the administrator. It is then scanned/emailed as a pdf to schildrey@wcpss.net by the deadline.

PITFALLS/RECOMMENDATIONS: Wrong region If you live in one region and teach in another, use the region you teach in as these are the students impacted by the proposal. Asking for checks to be made payable to the school THIS WILL NOT HAPPEN

Curriculum Connections: The North Carolina Standard Course of Study connections really depend on the individual teacher application and use of the grant. These can be justified on a case by case basis. 

NCEES Connections: In Standard I, teachers demonstrate leadership both in their school and in their profession by seeking outside sources of funding. Teachers are also advocating for the schools and their students by applying for money to obtain additional resources for their classrooms. 

NCEES Connections: In Standard IV, the grants allow teachers to plan instruction appropriate for their students with the potential to use a variety of instructional methods, integrate and utilize technology in their instruction, and develop critical thinking and problem-solving skills.  All of these would require the teacher to communicate effectively with other teachers across their school, district, and potentially their state too. 

Questions? Thank you for attending this session. I hope I’ve been able to provide you some insight into the NCCTM minigrant process.