University Technology Fee Spring Presentation to the SFRB Patrick J. Burns - Vice President for IT Jason Huitt - ACNS Liaison to UTFAB Pete Winterscheidt - UTFAB Chair Garrett Pichler - UTFAB Vice Chair April 4, 2011 UTFAB Presentation to the SFRB

UTFAB Presentation to the SFRB Outline University Technology Fee Overview FY11 Allocations Review FY12 Budget & Project Proposals Q&A April 4, 2011 UTFAB Presentation to the SFRB

UTFAB Presentation to the SFRB The University Technology Fee $20/semester fee assessed to all students Flat fee – paid once each semester UTFAB Functions strictly according to bylaws, reviewed annually One representative from each academic college (and Intra-University) One representative from the Grad. School Two At-Large reps, appointed by ASCSU Associate representatives April 4, 2011 UTFAB Presentation to the SFRB

UTF Bylaws – Process: Project-based University departments request funding from the University Technology Fee Advisory Board through proposals, including a three-year project plan UTFAB votes twice on the proposal based on 10 funding criteria in bylaws UTFAB projects are reported to the SFRB April 4, 2011 UTFAB Presentation to the SFRB

UTFAB Presentation to the SFRB FY11 project UPDATE April 4, 2011 UTFAB Presentation to the SFRB

Budget Projection for FY 11 (k$) Revenue Carry over from FY 10 $209k Fees $1,275k Reserve ($40k) Total $1,444k Allocations (next page) $1,435k Available (revenue – expenses) $9k Revenue higher than projected due to increased enrollment in Summer and Fall 2010 April 4, 2011 UTFAB Presentation to the SFRB

FY11 Allocations (k$) Student Information System*** $506k General Assignment Classrooms** $225k Library Technology* $175k Lynda.com* $30k Campus Wireless Networks** $257k SIS Virtual Server Technology*** $160k Departmental Classroom Upgrades*** $53k ARDEC, CAHS, Anthropology, Weber 202 TILT Checkout Laptops $28k Total $1,434k “Supplemental”Allocations Talk specifically about Lynda.com, SIS Virtual Servers and TILT laptops. Also – callout Supplemental Allocations, which totals $241k and illustrates the power of the board to spend down residual balances in the current school year. * denotes level of cost sharing April 4, 2011 UTFAB Presentation to the SFRB

A Note about the UTFAB Reserve The UTFAB has maintained a $40,000 reserve throughout it’s eight-year history To protect against enrollment drop or unforeseen circumstances This reserve is a threshold above which no further proposals would be entertained, and has never been tapped Discussion is welcome… I’ve included this slide due to the discussions that SFRB members have had with respect to increasing the reserve balances maintained by the various fee areas. UTFAB’s 40k reserve is appropriate given it’s revenue, but this is a point on which we will follow the advice of the SFRB if they see fit to suggest a policy change. April 4, 2011 UTFAB Presentation to the SFRB

UTFAB Presentation to the SFRB PROPOSED FY12 projects April 4, 2011 UTFAB Presentation to the SFRB

Proposed FY12 Allocations (k$) Note: UTFAB will take final votes on the following projects for FY 12 at their April 5, 2011 meeting Student Information System*** $528k General Assignment Classrooms** $159k Library Technology* $196k Total $884k Balance for Allocation in 2011-2012: $245k * denotes level of cost sharing April 4, 2011 UTFAB Presentation to the SFRB

1. Student Information System FY 12 request of $528,461 Represents a 4.4% increase over FY10 allocation $ Software maintenance inflation $ Addition of Transfer Equivalency System ($ Reduced hardware maintenance costs thru server virtualization) Matched 50/50 by the University Coming Soon: T. E. S. Parent RAMweb Main page redesign Graduation Ready checklist SSO to @Rams e-mail April 4, 2011 UTFAB Presentation to the SFRB 11

UTFAB Presentation to the SFRB RAMweb Logins per Year Quickly… April 4, 2011 UTFAB Presentation to the SFRB

Implemented in 2010-2011! Online registration waitlist Fall 2010 Email to students when space is available and opt in for text message notification RAMweb and ARIESweb self service Email notifications sent # of Students receiving notifications # of students registered from waitlist # of seats filled Fall 2010 16,298 7,201 6,049 10,604 Spring 2011 17,810 7,868 6,798 11,768 Quickly. April 4, 2011 UTFAB Presentation to the SFRB

2. Classroom Technology (General Assignment Classrooms) Goal is to have 100% of GA classrooms upgraded to smart technology by end of Fall 2012 Technology in smart classrooms includes: Equipment control systems Blu-ray DVD and VCR display systems Document Cameras, Speakers and HD displays UFFAB proposes10 new smart rooms in FY12 UTFAB will “refresh” 20 rooms in FY12: $159k Represents a 30% cost reduction – complements UFFAB! April 4, 2011 UTFAB Presentation to the SFRB 14

UTFAB Presentation to the SFRB UFFAB’s New Smart Classrooms – FY12 April 4, 2011 UTFAB Presentation to the SFRB 15

UTFAB Presentation to the SFRB “Refreshed” Smart GA Classrooms – FY12 PROPOSED REFRESH ROOMS FOR FY2012 BUILDING ROOM # VIDEO PROJ MAKE MODEL PURCH DATE Control System Switcher Doc Cam DVD Player Proposed Funding x 1,000 1 AYLESWORTH C108 HITACHI * CP-X445 10-Oct-06 Crestron - OK MPS 112 No Yes 5.775 2 CLARK C238 14-Feb-06 AMX w CP4 8.25 3 C251 CP-X1200 03-Apr-06 Extron 5Cr Samsung 4 C146 27-Nov-06 10.55 5 ENGINEERING E202 EPSON * 821P 10-Nov-05 AMX w MSP32 INLINE 6 E103 HITACHI 07-Aug-07 7 E203 10-Aug-07 8 B004 02-Nov-07 None 9 GUGGENHEIM 107 CP-X1250 02-Jun-06 AMX - AXU-CG10 Extron 7SC 10 MICROBIOLOGY A108 15-Oct-07 Avervsion 4.55 11 A113 03-Jan-06 12 MRBSC 111 15-Mar-07 13 ROCKWELL 39 CP-X605 10-Aug-06 AMX / AXU-MTP Extron Sys 8 14 36 15 167 16 170 SANYO PRO EXTRA 01-Jun-03 17 172 18 WAGAR 132 01-Aug-06 19 107B 11-Aug-06 Yes Wolf 20 133   $159,175.00 April 4, 2011 UTFAB Presentation to the SFRB 16

UTFAB Presentation to the SFRB 3. Library Technology More than 400 workstations and laptops are maintained at the Morgan Library by the UTFAB Includes scanners, A/V equipment, PCs, and Macs Specialty equipment includes: Three multimedia presentations rooms Three computer lab classrooms FY12 proposal of $195k includes: Replacement lab workstations and checkout laptops Increasing the fleet of available Mac laptops Additional presentation rooms & a new computer lab April 4, 2011 UTFAB Presentation to the SFRB 17

UTFAB Presentation to the SFRB Comments The 3 major UTFAB projects benefit almost all students at CSU UTFAB works with other groups to maximize benefit and minimize cost, e.g. UFFAB Comprehensive wireless upgrade ~complete Appropriate experimentation, e.g. Lynda.com, thin clients, etc. being explored Cost sharing with departments typical April 4, 2011 UTFAB Presentation to the SFRB

UTFAB Presentation to the SFRB On the docket… UTFAB will hold officer elections tomorrow! Next fall, projects will be solicited from students, and the campus “Supplemental” requests will be reviewed by UTFAB subcommittee, presented to full board for review and possible approval Next spring, the board will hear FY13 funding requests Ongoing: Bylaws review April 4, 2011 UTFAB Presentation to the SFRB

UTFAB Presentation to the SFRB For More Information UTFAB web site: http://utfab.colostate.edu/ Contents: Bylaws Members Meeting Minutes University Technology Fee Budgets All funded project proposals All funded project status update presentations April 4, 2011 UTFAB Presentation to the SFRB

UTFAB Presentation to the SFRB Thank You The central IT environment is much, much better, due primarily to student fees We believe that we are delivering substantial value for your investments We are very grateful for your support Students continue to manage diligently the fee and its activities April 4, 2011 UTFAB Presentation to the SFRB

UTFAB Presentation to the SFRB Questions? Are more than welcome. April 4, 2011 UTFAB Presentation to the SFRB