Google Docs Workshop Jan. 2014 Mary Hansell Google Docs Workshop Jan. 2014 google

Session Overview -Why use Google Docs? -Examples for teachers & students -How to...create, share, edit docs -Challenge #1 - Share/worktime - Q & A document -Further resources timer volunteer; Use Chrome Browser

Overview of Drive Drive, etc. View- grid or list sort Folders explore 3 minutes.. sort- last modified, title (folders first) last edited, last opened small squares- calendar, contacts, sites,groups shared with me- vs. my drive add new folders- right click to color files- show different icons

Why use Google Docs? Increase efficiency, collaboration, and student engagement 4th-12th graders already have google drive

Why use Google Docs? -users always have most recent version -autosaves every few seconds -multiple users can edit at same time -Mac or PC -work saved in the ‘cloud’ ask for examples from audience; remind them to share with students the reasons we are using Drive

Examples for Teachers: -collaborate on lesson plans -share meeting notes and agendas -share folders with students -Google Forms for surveys -Google Presentations to share info -Template gallery ask for ideas

Survey results: View data results in visual form- automatically generated

Example -collaborative work:

screen shot from Becky Evans 40 ways to use Google Drive Use chat feature or leave comments; notify by email automatically

Student examples: -Work collaboratively on presentations at school or at home (NETS) -Keep a log of writing samples, journals -Use chat and comment features to peer edit -Use revision history to prevent loss of work - Publish student work Student National Technology standards NETS from ISTE include- working collaboratively on docs, presentations, etc.

Example #1- Class Review for test 1) Create a shared doc-- ‘anyone can edit’ 2) Divide students into groups-- each responsible for specific topic 3) Show the document ‘live’ on your class projector remind students about rules before starting- Digital Citizenship students can continue to add to review sheet at home; remind them you can see their work via revision history

Example #2- Google Art Project 1) Students selected piece of art to research using Google Art Project -Education resource http://www.google.com/culturalinstitute/about/artproject/education/expert/ 2) Students shared ‘work in progress’ with teacher; add comments back and forth 3) Students presented to class; shared presentations (View only- with other students) as a resource great introduction to art history; interactive activities

Example #3 Student essay revisions

How to Create a document: Click on the red ‘create’ button, then ‘document’.

Or, click on the ‘upload’ button to upload an existing document or folder. you can upload in PDF form, Word format, or convert to google doc

Give your document a title (top left) Type your information- similar tools to Microsoft Word.

Adding Comments -Peer edits, reminders, suggestions -determine notification options -mark as ‘resolved’ Comments appear to the side, so the main text remains the same. Add the person’s name +augem@esdallas.org to send them a direct email with your comment. They can turn it off if they want.You can decide if you want to receive notifications when there are comments in a doc or not. (From the comments drop down menu, select notification settings and make your choice.) See below:

Notifications from comments Select your choice:

Revision History To check student contributions and edits or revert to earlier version: File> See revision history

Sharing documents Click the blue ‘share’ button (top right of doc) Share a syllabus- ‘view only’ Share an assignment- ‘view only’; students can make a copy of it and edit it

Sharing documents Students can share their documents or presentations with the teacher and allow the teacher to ‘comment’ and view default is private

Challenge #1 Beginner: Create a document, enter text and insert an image. Share the doc with a friend in the room- with ‘editing’ enabled. Share an idea of how to use docs. Intermediate: Upload an existing document from your school files and convert it to a PDF. Help your neighbor. Advanced: Upload an existing document, convert to a Google Doc. Upload a folder. Share with a co-teacher.

Good to know: -Only files that are ‘not’ converted to Google Docs will count against your 30 GB storage -you can convert documents at a later time (right click and ‘open with’…) -You can upload entire folders and subfolder organization remains the same -Note: keep URLs short by using https://bitly.com/ or http://tinyurl.com/

Google Drive:

Google Forms http://goo.gl/UjwiuK

Google Forms http://goo.gl/UjwiuK

Google Forms http://goo.gl/UjwiuK

Google Forms Students record their reading http://goo.gl/UjwiuK

Google Forms- create and grade quizzes http://goo.gl/UjwiuK

Further Resources “40 Ways to use Google Apps in the Classroom”: http://goo.gl/UjwiuK “Google Apps in the Foreign Language Classroom”: http://goo.gl/wVR4Vk Google Training Center: Google Drive module http://edutraining.googleapps.com/drive

Some of my presentations & videos: Google Forms 101 session: http://goo.gl/jpTRa7 Google Presentations 101 session: http://goo.gl/9vNlWS ESD Google Drive video of this session: http://youtu.be/gu_UXqTq4YU Tutorial for my students on Chicago Style Format: http://youtu.be/NBV9p9MmT8c

FYI... wikipedia http://youtu.be/NBV9p9MmT8c