Course/Instructor Data Set December 21, 2016

Basics When to Report C6 – Open all year Collection Window closes Monday May 2, 2017 at 12:00 noon No Follow-up, Review, and Editing Window No Correction Window Accuracy Certification Statement (ACS) is due May 2, 2016 School Performance Profile

Basics What to Report Only courses with students enrolled Keystone – if the course culminated in a Keystone exam, use the Keystone course code All core content courses Non-core content Advanced Placement courses

Basics Students and Staff that Might Not Otherwise be Reportable Students taking a course taught by teachers you employ, regardless of delivery method. Student template Student Course Enrollment template Private vendor/institution or higher education (IHE) personnel Your LEA contracts with IHE or private vendor You may use fictitious ID 8888888 – IHE 9999999 – Contracted from private vendor Because your LEA is ‘employing’ these teachers, also report them in the Staff collection (Staff, Staff Snapshot, Staff Assignment).

Basics Students and Staff that Might Not Otherwise be Reportable Vendor relationship with a lead LEA on behalf of other LEAs Each participating LEA reports its participation

Data Templates Course Course Instructor Student Course Enrollment

Course Template Basics Identifies courses in which you have students enrolled Identifies course characteristics Honors, Requirement, Gifted Course of Rigor Indicators AP, IB, Dual Credit Maps the course to a state course code Field 27 Course Code Long (Local) Field 29 Alternate Course Code (State)

Course Template Special Notes about SPP and Courses of Rigor Field 32 Dual Credit Field 33 Advanced Placement (AP) Indicator Field 40 International Baccalaureate (IB) Indicator Data Quality Engine Rule – Indicator is only valid for appropriate courses Exception may be requested

Course Template Special Notes about SPP and Courses of Rigor NOT counted if the indicator is not used Dual Credit – report at student’s school, not 9999

Course Instructor Template Basics Associate the Teacher of Record with each course and establish course sections Dependencies Course Staff Section is identified by Location Code Supplemental Course Differentiator (Semester) Course Code Long Section Code Long

Course Instructor Template Whom to report Teacher of Record Active Long-term leave except when long-term sub is the teacher of record, then report the long-term sub. Long-term Sub – Professional or Temporary Professional Employee Terminated Staff – only if the course ended with their termination

Student Course Enrollment Template Basics Associate students with the course section in which they’re enrolled Dependencies Course Student Section must exist in the same location Enrollment Sequence

Deletions Course deletion Deletes all subordinate Course Instructor records Deletes all subordinate Student Course Enrollment records Course Instructor deletion Student Course Enrollment deletion Deletes only Student Course Enrollment records

Deletions Requesting Deletions Be as specific as possible LEA Location Course ID (local course code) Semester Course Section Staff ID Student ID

Deletions Course Delete all Course records AUN, SY Delete all Course records for a location AUN, SY, Location Code Delete a specific Course record AUN, SY, Location Code, Supplemental Course Differentiator, Course ID

Deletions Course Instructor Delete all Course Instructor records AUN, SY Delete all Course Instructor records for a location AUN, SY, Location Code Delete selected Course Instructor records for a specific staff ID AUN, SY, Staff ID

Deletions Student Course Enrollment Delete all Course Enrollment records AUN, SY Delete selected Course Enrollment records within a section AUN, SY, Location Code, Supplemental Course Differentiator, Course ID, Course Section Delete all Course Enrollments within a section

Deletions Student Course Enrollment Delete all Course Enrollment Records for a location AUN, SY, Location code Delete a Course Enrollment records for a specific student/section AUN, SY, Location Code, Supplemental Course Differentiator, Course ID, Course Section, Student ID

For more information on the Course/Instructor Data Set, please visit PDE’s website at www.education.pa.gov The mission of the department is to academically prepare children and adults to succeed as productive citizens. The department seeks to ensure that the technical support, resources and opportunities are in place for all students, whether children or adults, to receive a high quality education.